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Table of Contents
Achievers Guide Part A: Setting the Scene Part B: Running a BEES Company Appendices
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Achievers Guide
Introduction to BEES Company Concepts Sequence of Events Shares Regular Meetings Liquidation
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Introduction to BEES Purpose of BEES? The role of BEES Advisers The Business Kit
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Purpose of BEES
Providing Practical Experience to learn business Understand business process Principles of Business Self Discovery Teamwork Build Enterprising attitudes and mindsets
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Board of Directors
Secretary
Finance
Production
Human Resource
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Week 1
Initial meeting with advisers
Formulate objectives Consider possible products and company name Decide regular meeting tie and location Discuss capitalisation Issue share books
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Week 2
First General Meeting
Decide on company name Select product(s) Elect Chairman/Managing Director and remain executive directors Organize executives to carry out Market Research Administration complete company registration documents and opening bank account
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Week 3
Decide product prototype, production plan, target market, pricing, agree salaries Administration documents to be completed and sent to BEES secretariat e.g. Memorandum and articles, company registration, list of machinery or tools, advisers record, tenancy agreement
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Week 4
Business Plan Health and Safety at work Agenda for first board meeting to be discussed Notice of board meeting is posted on Notice board Sales of Shares Production Starts
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Week 5
First Board Meeting Copy of memorandum and articles of association and certificate of incorporation posted on notice board. Trading Commences
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Monthly
Board Meetings Monthly management information
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Week 16
Board Meeting Date set for Winding Up Run Down of Stocks Planned Liquidation Procedure Initiated
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Week 17
Disposal of Fixed Assets Disposal of raw materials, stocks& work in progress completed Stocks of Finished Goods Cleared
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Week 18
Reports to shareholders & final account drawn up Liquidation report Issued Discussion of disposal of trading surplus (if any)
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Week 19
Declaration of Dividends Allocation of dividends to share holders Taxes and Zakat Paid Reports & Accounts adopted and circulated to members Letters of Appreciation
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Week 20
Bank Account close Final General Meeting BEES ends
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Shares
Price of Shares is $2.00 each Max authorize capital is $1,000 Each achiever must be a shareholder Max Shares per person is 25 Shares
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Regular Routines
Weekly Meetings Short opening and closing
Opening check and update plan, coordinate admin and production Closing to consider work completed and compare with original plan
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To avoid problems
Do not take on business that will stretch resources Try and obtain credit from suppliers of raw materials Establish the credit worthiness or prospective customers Just in Time vs Just in Case Do not rely on one major customer
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Liquidation
Set Date Agreement Section directors draft report Remaining Assets to dispose Outstanding invoices & customers Final payments of salaries and commission Accountant produce Profit
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& Loss BOD discuss bonus and returns Close account Letters of appreciation to advisers/teachers, assistance Review experience and Lessons learnt
Final meeting
Invite all participants and shareholders Review the experience gained Discuss the Many Lessons Learned
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Identify the most suitable person for their post All members may nominate themselves Contested positions may present themselves before casting of votes Once all positions are filled, post it on company notice board HANDOVER meeting to NEW CHAIRMAN
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Discuss
Business Plan (market, products, operations) Shares
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Registration fee is $10 and payable to the BEES secretariat upon submission of the Articles of Association
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BRIEF Reports
MD makes general statement Financial Report from Accountant Sales achievement from Sales and Marketing Manager Production achievement from Production Manager Other Reports
Achiever attendance, motivation, safety, and disputes
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Appendices
Appendix 1 Rules and Regulations Appendix 2 Banking Procedures <not discussed in-depth> Appendix 3 Rules and Procedures Appendix 4 BEES Convention Appendix 5 The Business plan Template
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General Health & Safety Membership Board of Directors and Meetings General Meetings Financial Miscellaneous Banking procedures
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General
BEES Company are registered with BEEs secretariat The MAA do Not have legal force, but must be treated as formal documents, they may be amended by 2/3 votes Shares must be limited to friends and acquaintances School work must always come first
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Membership
Limited to active participants Should be Between 13 and 16 yrs. Full-time students of the school Each achiever MUST own at least 1 share, but no more than 25. Absence of 3 successive meetings shall automatically forfeit membership and board directorship Any member maybe dismissed by 2/3 votes Each shareholder is entitled to 1 Vote Achievers Minimum attendance of 80% are given certificates.
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Financial
Failure to repay share capital reverts to education charity Salary can be paid by hourly, daily, or attendance rate basis which is decided by bod Liquidation report must be drawn at the end of period Corporation tax and zakat is sent to bees Surpluses may be distributed as dividends Proportion of profit allocated to Dividends SHOULD be limited to 25%.
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Miscellaneous
The word Sdn Bhd must not appear in company name Regular meeting date and location must be establish Business should not commence until registration is completed Do not infringe any local laws If any equipment is hired, a reasonable charge must be levied for its use If doubt exists, contact BEES secretariat
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Currently no procedures Teacher in Charge is the Bank Opening accounts Closing the Accounts
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Lessons learnt
What could have been done differently What would happen in the future
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