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Asset Accounting Year-End Closing

Points to note before proceeding with the year end closing in AA: The AA closing should always be done prior to FI Closing. You can skip 1 fiscal year without closing, because at a time 2 fiscal year can remain open. For example,

2011 (Maybe skipped) 2012 (To open 2013 you must close 2011) 2013
The year end closing is quite lengthy process, hence it is recommended to begin to start closing process beginning period 12 as it normally takes 4-6 weeks for closing. Please make sure to close the Sub-Ledger before the General Ledger.

13 Steps for AA closing


Step 1: Recalculate values Run RAAFAR00 ( T code: AFAR) to recalculate asset values. Ensure all planned depreciation reflects current depreciation settings. Please note that recalculation does not create postings or change posted values, it simply updates the planned depreciation amounts.

13 Steps for AA closing


Step 2: Incomplete Assets Run RAUNVA00 (T code : AUVA) to find incomplete assets. These assets needs to be completed prior to year end closing.

13 Steps for AA closing


Step 3: Unposted Assets Run RAANLA01 to find all unposted assets. Pay attention to the Creation Date. Cross reference with an Open PO/Project List.

13 Steps for AA closing


Step 4: Delete Assets If you find any unposted assets during Step 3, you may want to delete those assets using transaction AS06 (or AS26) since these assets have never been capitalized.

13 Steps for AA closing


Step 5: Insurance index

Enter the insurance index using AYLS. Index is needed for correct replacement value calculation.

13 Steps for AA closing


Step 6: Setup Calendar assignments. If you use an year dependent Fiscal Year Variant then: 1. Identify all Periods in use (Check Depreciation keys) 2. Setup a new Fiscal year calendar assignments in transaction OAVH:

13 Steps for AA closing


Step 7: Depreciate Period 12 Run the monthly depreciation AFAB. Make sure to correct the errors (if any).

13 Steps for AA closing


Step 8: Reconcile FI to AA Compare FS10N for all Recon Accounts. Reconcile Sub-Ledger with the General Ledger using the report such as Total Depreciation or Asset Balances. You may also use transaction ABST / ABST2 for this purpose.

13 Steps for AA closing


Step 9: Year end change Run RAJAWE00 (T code AJRW) to open the new fiscal year in AA. Please Note: This step is not related to FI period.

13 Steps for AA closing


Step 10: Year end close Run RAJABS00 (T code AJAB) to close the old fiscal year. If errors are reported correct them before you attempt to close again. Please Note: FI-AA close is mandatory.

13 Steps for AA closing


Step 11: Reporting Run asset reports and download/save them in report repository. Include: Asset history sheet (S_ALR_87011990) Total Depreciation (S_ALR_87012004) Acquisitions (S_ALR_87012050) Retirement (S_ALR_87012052) Depreciation Simulation Forecast (S_ALR_87012936) Primary Cost Planning (S_ALR_87099918)

13 Steps for AA closing


Step 12: Undo Close You may reopen the fiscal year in AA for either company code (t code OAAQ) or for individual Depreciation Areas (t code OAAR). If you reopened the year for posting areas you should repeat this closing procedure starting with Step 1, otherwise step 7.

13 Steps for AA closing


Step 13: Update Support Systems Perform all year-end closing steps in your Production Support Systems else: 1. You will risk of transporting T093B/C with old fiscal year. 2. There could be inconsistency between the data.