Purpose:

This document provides an overview of features and enhancements included in Release 12. It is intended solely to help you assess the business benefits of upgrading to Release 12.

Disclaimer:
This document in any form, software or printed matter, contains proprietary information that is the exclusive property of Oracle. Your access to and use of this confidential material is subject to the terms and conditions of your Oracle Software License and Service Agreement, which has been executed and with which you agree to comply. This document and information contained herein may not be disclosed, copied, reproduced or distributed to anyone outside Oracle without prior written consent of Oracle. This document is not part of your license agreement nor can it be incorporated into any contractual agreement with Oracle or its subsidiaries or affiliates. This document is for informational purposes only and is intended solely to assist you in planning for the implementation and upgrade of the product features described. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. The development, release, and timing of any features or functionality described in this document remains at the sole discretion of Oracle. Due to the nature of the product architecture, it may not be possible to safely include all features described in this document without risking significant destabilization of the code.

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Oracle Online Training Materials Usage Agreement

Use of this Site (Site) or Materials constitutes agreement with the following terms and conditions: 1. Oracle Corporation (Oracle) is pleased to allow its business partner (Partner) to download and copy the information, documents, and the online training courses (collectively, Materials") found on this Site. The use of the Materials is restricted to the non-commercial, internal training of the Partners employees only. The Materials may not be used for training, promotion, or sales to customers or other partners or third parties. 2. All the Materials are trademarks of Oracle and are proprietary information of Oracle. Partner or other third party at no time has any right to resell, redistribute or create derivative works from the Materials. 3. Oracle disclaims any warranties or representations as to the accuracy or completeness of any Materials. Materials are provided "as is" without warranty of any kind, either express or implied, including without limitation warranties of merchantability, fitness for a particular purpose, and non-infringement. 4. Under no circumstances shall Oracle be liable for any loss, damage, liability or expense incurred or suffered which is claimed to have resulted from use of this Site of Materials. As a condition of use of the Materials, Partner agrees to indemnify Oracle from and against any and all actions, claims, losses, damages, liabilities and expenses (including reasonable attorneys' fees) arising out of Partners use of the Materials.

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Release 12 Transfer of Information Oracle Financials Oracle Receivables Functional Overview

Balance Forward Billing

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Release Overview
Oracle E-Business Suite Release 12 Rapid Install is required for both new and upgrade customers. Procurement Options:
Download from Oracle E-Delivery. Purchase CD/DVDs on the Oracle Store.

Customers should refer to the installation and upgrade information in the following documents available on Oracle MetaLink:
Oracle Applications Release Notes Installing Oracle Applications Upgrading Oracle Applications

Oracle Applications Documentation will be available through the Online Documentation CD and also available on Oracle MetaLink.

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New and Changed Features for Balance Forward Billing

Balance Forward Billing provides enhanced billing options that replace the consolidated billing functionality of prior releases with a more complete and flexible solution

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Balance Forward Billing Agenda

Introduction
Description Benefits

Setup and Process

How to set up the feature How to use the feature

Dependencies and Interactions

Summary

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Balance Forward Billing Description

Generate bills based on new Billing Cycles
Easily create daily, weekly, monthly, bi-monthly, quarterly, and annual billings Bill on specific days of the month, or days of the week Choose to exclude weekends

Consolidate billing activity at the level of customer Account or Site

Consolidated activity across account sites, or by each billing site Not all billing sites need to consolidate their invoices, or be included in account level billing specific invoices can be excluded from the Bill

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Balance Forward Billing Description

Enhanced viewing and printing
Bill Presentment Architecture (BPA) configured formats provide a more appealing layout that can be easily modified View the completed bill online

Streamline processing with fewer programs to run and maintain

three programs compared to five used by consolidated billing feature

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Balance Forward Billing Benefits

Increased flexibility provides billing consistent with business practices and customer needs
Expanded billing period definitions, varied levels of consolidation, exclusion of specified invoices, unlimited print formats User views the balance forward bill online exactly as the customer sees it

Clearer communication with the customer

Improved accuracy of Aging

All invoices on the same bill have the same due date, guaranteeing the individual invoices will age simultaneously

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Setup and Process

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Balance Forward Billing Setup and Process

SETUP PROCESS Define Billing Cycle Manually Create Transactions Import Transactions

Define Payment Term and assign Billing Cycle Run Generate Balance Forward Bill Program

Enable Balance Forward Billing for Customer Account or Site Run BPA Balance Forward Print Program

Run Confirm Balance Forward Bills Program

Automated process

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Balance Forward Billing Setup - Define Billing Cycle

For Daily, choose how often and whether to use work days only

Daily

For Weekly, choose how often and day of week

Weekly

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Balance Forward Billing Setup - Define Billing Cycle

Choose number of months to create bi-weekly, quarterly or biannual billing

Monthly

Choose specific date or multiple dates

Choose to create exclude weekends

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Balance Forward Billing Setup - Define Payment Term

Assign Cycle to Payment Term

Cutoff dates are now assigned to the Cycle

N/A

Due Date is calculated

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Balance Forward Billing Setup - Customer Profile Class

Enable Check box Bill Level
- Account - Site

Type
- Summary - Detail - Imported (if Level = Site)

Payment Term
- Balance Forward (if Enabled) - Non-Balance Forward (if not enabled)

-Override Terms
-Default term can be updated

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Balance Forward Billing Setup - Account & Site Profile

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Must enable Balance Forward at Account and Site Profile Bill Level is set ONLY at the Account level Allow override of terms to exclude invoices from the bill
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Balance Forward Billing Setup - Account Level Bill Example

Bill Level Use Use

Ignore

Payment Terms and Type ignored on Site profile Transactions summarized on one bill from Sites 1-3 Individual transactions only from Site 4
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Balance Forward Billing Setup - Site Level Bill Example

Bill Level Ignore

Use

Use

Payment Term and Type ignored on Account profile Transactions summarized on individual bills from Sites 1 and 2 Transactions detailed on individual bill from Site 3 Individual transactions only from Site 4
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Oracle BPA Rules Setup

Rules for Balance Forward Bills use the Primary Data Source of Oracle Receivables Balance Forward

For the same print formatting as Consolidated Bills, use the attribute Display Format Use existing BPA templates or create your own
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Balance Forward Billing Process Enter Transaction

Payment Term defaults
from Site profile if Bill Level = Site from Account profile if Bill Level = Account

Billing Date derived from transaction date and billing cycle Due Date derived from billing date and payment term Optionally select nonBalance Forward term if Override Terms = Yes

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Balance Forward Billing Process Imported Transactions

AutoInvoice will derive the billing date
Billing Date is a new mandatory grouping rule Billing Date value is mandatory if cycle = External

Transaction API will derive the billing date

Billing Date value is mandatory if cycle = External

Legacy Invoices must be imported with specific billing date if the seeded External cycle is assigned to the payment term Imported Billing Number feature used by OKL and legacy systems is still supported and does not use the balance forward programs

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Balance Forward Billing Process Creating Bills

Generate Balance Forward Bills program
Replaces Print Draft Consolidated Billing Invoices Replaces Print New Consolidated Billing Invoices

Confirm Balance Forward Bill program

Replaces Accept Consolidated Billing Invoices Replaces Reject Consolidated Billing Invoices

BPA Balance Forward Print Program

Replaces Reprint Consolidated Billing Invoices

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Balance Forward Billing Process Generating Bill Logic

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Balance Forward Billing Use Cases

Case 1:
Billing Cycle = 10th of every month Last Bill Generated = Dec 10, 2004 Todays Run Date = Jan 12, 2005 1 bill generated for Jan 10, 2005

Case 2:
Billing Cycle = 10th of every month Last Bill Generated = Dec 10, 2004 Todays Run Date = Jan 8, 2005 No bill generated Run date must be Jan 10, 2005 or later

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Balance Forward Billing Process Generate Bill program

Choose Print Option
Draft bill Final bill

Print Output
Default Yes calls the BPA Print Program Must be Yes to view online No, if plan to print later

Specify Billing Cycle

This limits customer and available payment terms to chose from

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Balance Forward Billing Process - Confirm Bill

Confirm Option
Accept Reject

Concurrent Request ID
ID from Generate Run Allows batch confirmation Required if no other parameters selected

Use other parameters to limit the bills affected

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Summary Balance Forward Bill

Balance and Summary information

Each bill has balance and summary information In summary format, built-in links allow drill down to details
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Detail Balance Forward Bill

Balance and Summary information

All lines for each invoice

In detail format, all lines for all invoices are included on the bill

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Balance Forward Billing Process BPA Print Program

Can be initiated from Generate Program
print draft bills print final bills

Use to Reprint
Select specific bill number, batch or customer

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Balance Forward Billing Process Disable Payment Terms

If you are planning to disable balance forward billing for a customer, do the following:
To bill the existing invoices:
Prior to disabling balance forward billing, a final balance forward bill can be generated that picks up existing transactions After disabling balance forward billing, change the payment term on all existing transactions to a non-balance forward billing payment term

To bill future invoices:

Change the default payment term on the customer account Disable balance forward billing at the site and change the default payment term

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Balance Forward Billing Process Change Payment Terms

You can change the billing cycle for a customer by changing the payment term on the customer profile Existing transactions with the old payment term, billing date, and due date will be picked up on the next bill run
Transactions that do not have activity against them will inherit the Payment term, billing date, and due date from the new payment term Transactions that have activity will not inherit the new payment term, billing date, and due date
This could cause an aging discrepancy since the due date for these invoices will differ from that of the other invoices on the bill

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Dependencies and Interactions

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Balance Forward Billing Dependencies and Interactions

Oracle Bill Management
This product provides the user interface and the customer print format for all Balance Forward Bills It also provides the rules engine that determines what print/display format will be used It delivers seeded rules that perform the same as the consolidated billing functionality (summary vs. detail) Users can create new rules and print templates

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Upgrade Information

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Balance Forward Billing Functional Upgrade Script

The upgrade script will run automatically It will update consolidated billing proxima payment terms to billing cycle terms
It creates cycles based on the cut-off dates of existing proxima terms It assigns them to the existing payment terms

Balance forward billing payment terms cannot be assigned to Transaction Types and customer Site Uses If a consolidated (proxima) term was assigned at these levels prior to upgrade, the upgrade script will override the assignment with a null value

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Balance Forward Billing Functional Upgrade Script

It will update customer profiles
Enable Balance Forward Billing
Checkbox will be enabled at the account and site level for all validated consolidated billing customers If payment term assigned to customer was not updated to billing terms, Enable checkbox will be null

Bill Level
Will be set to Site level because consolidated billing was only done at the site level. Users will need to update the customer record after upgrade to create bills at the account level

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Balance Forward Billing Functional Upgrade Script

Type
Will not be changed by the script The values of Detail or Summary will be used by default print formats Customers with the Type of Imported will not be included in the upgrade

Allow Override of Terms

Will not be changed by the script Will cause different functionality if default payment term is overridden on an invoice If checked, payment term other than the default can be assigned to an invoice. That invoice will not be included on the bill. It must be printed separately Users may want to confirm and modify this value either prior to or following upgrade

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Summary

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Balance Forward Billing Summary

Enhanced billing for consolidating invoices
More billing options
Flexible billing cycles Customer Account or Site level consolidation Exclusion of specified invoices

Enhanced viewing and printing of bills

More appealing and easy to modify bill layouts View printed bill exactly as customer sees it Rules engine selects from unlimited formats

Benefits

Billing practices consistent with customer needs Improved communication with customer Accurate aging information

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Additional Resources for Customers and Partners

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Additional Resources For Customers and Partners

For More Information about our Products

- http://www.oracle.com/products/
For More Information about Education

- http://www.oracle.com/education/index.html
For More Information about Support

- http://www.oracle.com/support/
For Metalink Information:

- http://metalink.oracle.com/
Oracle Product Documentation:

- http://www.oracle.com/technology/documentatio n/applications.html

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Thank You

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