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Objectives
To improve call control tactics Lower AHTs Higher QA Scores
Attitude 68% of customers leave due to the negative attitude or indifference on the part of ONE employee.
A good attitude will help you remain in control of the call Good attitude builds customer loyalty and trust. Good attitudes will produce great calls, even when the customers attitude is bad. Attitude is what you say and how you say it. Attitude determines how well you serve the customer. A great attitude means you have enthusiasm and a nice tone of voice when talking to the customer.
Call Control
1. Determine the customers issue:
Listen to the customers words Listen to the customers feelings Pay attention to key words/phrases Be friendly Verbalize your willingness to assist Ask targeted probing questions Paraphrase the issue to let the customer you understand
Call Control
2. Use team building words Team words build a rapport with the customer which will allow you to be in control
Show the customer the same kind of courtesy and respect you desire Be nice, Smile.. Be optimistic Verbalize a helpful, solution oriented attitude Builds customers confidence in you and your ability.
Team Words
Team Words We Lets Us Our Magic Words May Please Thank You! Youre Welcome!
Call Control
3. Answer the Customer Specific Questions
Use open-ended questions tactfully Do not deviate or give false information Do not set improper expectations Do not punt the customer Let the customer know you are there for them. Have an attitude of service.
Call Control
5. Setting Expectations
Always set expectations and Time Framesyou will remain in control.
What you are going to do What you are doing What you have done This area includes what actions are going to be taken and why, a timeframe, and a willingness to serve. Paraphrasing is the key to a great call control. It ensures you on the right path.
Call Control
6. Empathy and Enthusiasm
Empathy I understand I would also be upset Lets see what we can do together I apologize for the inconvenience Enthusiasm Great!!! Excellent! Id be happy to! Of course..
Call Control
7. Stay away from dead air and remain in control
Eliminating dead air will eliminate the chance of getting off track. ***Dead air allows an opportunity for the customer to gain control of the call Ways to fill dead air: Use it as an opportunity to educate Use this to build rapport Paraphrase the issue again and explain the troubleshooting steps. You can also use this time to summarize the actions taken thus far example of laziness and lack of focus
Call Control
8. Handling Irate/Difficult Callers
Remain calm Let the customer vent while listening for keywords Collect information Respond to the customer do not React Verbalize that you will do all you can to resolve the issue Use empathy and encouraging words throughout the call. Listen Respond Empathize Resolve Issue
Call Control
9. Determine and explain the resolution
Utilize your resources: Training materials Online Tools Co-workers Help Desk Team Managers
Thank you