The District of Columbia Public Library

FY 2013 Year-to-Date Report

Wednesday, July 24, 2013

Document #9B.1
Library Board of Trustees Meeting

FY 2013 Budget Status

As of June, 2013, with 75% of the year elapsed, Personal Services (PS) expenditures-to-date
for the Gross and Local budgets are at 70.4%. Non-Personal Services (NPS) obligations are
at 76.3% of the Gross Budget and 77.9% of the Local Budget.

While actively recruiting for new FY 2013 positions, hiring lags and attrition have resulted in a
projected PS surplus. To prepare for the expanded open hours beginning October 1, 2013,
DCPL has reprogrammed $494,750 of this available funding for additional telecom and
network upgrades, integration of the IT help desk, computer inventory and asset
management systems, and the purchase of thermal customer counters. The reprogramming
will also fund four new book/materials delivery trucks, job announcement advertising, signage
for the new hours, and IDs for the new staff.

A portion of the remaining surplus will be utilized for the employee pay raise effective this
past April and to bring selected new staff on board for training this fiscal year to ensure
readiness for the expanded hours on October 1, 2013.

To date, the Library has expended $1,503,488.56 of its Federal Stimulus grant of $1,553,310,
under the Broadband Technology Opportunities Program (BTOP) Public Computer Center
Projects - DC Community Computing Resources Program. This grant expired June 30, 2013.
2

FY 2013 Budget Status

(YTD - as of June 30, 2013 - Gross)
Cost Categories
Personnel Service
11 Regular Pay- Cont Full Time
12 Regular Pay- Other
13 Additional Gross Pay
14 Fringe- Benefits- Curr Personnel
15 Overtime
Total Personnel Service (PS)

21,169,905
3,446,054
572,425
6,240,573
322,661
31,751,618

15,490,068
2,150,391
382,285
4,055,284
282,680
22,360,708

Non-Personnel Service
20 Supplies and Materials
30 Energy and Utilities
31 Telephone, Telegraph, Telegram & Etc
32 Rentals - Land & Structure
33 Janitorial Services
34 Security Services
35 Occupancy
40 Other Services and Charges
41 Contractual Services & Other
50 Subsidies and Transfers
70 Equipment & Equipment Rental
Total Non-Personnel Service (NPS)

576,631
366,500
0
0
0
0
0
4,681,943
1,578,662
59,468
5,452,528
12,715,732

372,084
40,000
0
0
0
0
3,708,447
1,393,662
59,468
4,124,432
9,698,093

44,467,350

32,058,801

Grand Total: PS + NPS

Budget

Obligations

Variance ($)

% Oblig

5,679,837
1,295,663
190,140
2,185,289
39,981
9,390,910

73.2%
62.4%
66.8%
65.0%
87.6%
70.4%

204,547
366,500
(40,000)
0
0
0
0
973,496
185,000
0
1,328,096
3,017,639

64.5%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
79.2%
88.3%
100.0%
75.6%
76.3%

12,408,549

72.1%

FY 2013 Budget Status

(YTD - as of June 30, 2013 - Local)
Cost Categories
Personnel Service
11 Regular Pay- Cont Full Time
12 Regular Pay- Other
13 Additional Gross Pay
14 Fringe- Benefits- Curr Personnel
15 Overtime
Total Personnel Service (PS)
Non-Personnel Service
20 Supplies and Materials
30 Energy and Utilities
31 Telephone, Telegraph, Telegram & Etc
32 Rentals - Land & Structure
33 Janitorial Services
34 Security Services
35 Occupancy
40 Other Services and Charges
41 Contractual Services & Other
50 Subsidies and Transfers
70 Equipment & Equipment Rental
Total Non-Personnel Service (NPS)
Grand Total: PS + NPS

Budget

Obligations

Variance ($)

% Oblig

21,169,905
3,159,723
572,425
6,169,603
306,859
31,378,515

15,490,068
1,936,720
380,924
4,011,301
282,680
22,101,693

5,679,837
1,223,003
191,501
2,158,302
24,179
9,276,822

73.2%
61.3%
66.5%
65.0%
92.1%
70.4%

571,631
366,500
0
0
0
0
0
4,039,556
959,134
0
4,960,513
10,897,334

372,084
0
40,000
0
0
0
0
3,392,497
913,330
0
3,774,709
8,492,620

199,547
366,500
(40,000)
0
0
0
0
647,059
45,804
0
1,185,804
2,404,714

65.1%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
84.0%
95.2%
0.0%
76.1%
77.9%

42,275,849

30,594,313

11,681,536

72.4%