PeopleSoft Financial Supply Chain Management (FSCM)

Purchasing Accounts Payable

Agenda

Translation Guide Process Flow Reporting Purchasing

Whats new, whats not Whats new, whats not

Accounts Payable

Translation Guide Terminology Change

Current System

PeopleSoft

Blanket PO

Procurement Contract

Release

Purchase Order

Requisition Buy Entity Release Invoice

Requisition Business Unit Receipt Voucher

Process Flow
Blanket Contract / PO Process Flow Accounts Payable Matching

Purchasing Create Purchase Order Contract / Blanket Contract

Departments
Release and Receipt

Accounts Payable Pay

Cycle Manager

Departments
Requisition Paperwork Creation

Purchasing
Requisition Processing

Purchasing
Purchase Order Creation

Departments
Receipt

Requisition Process Flow

Check Produced

Reporting

Still being finalized

Some reports using PeopleSoft Queries Some reports using Cognos

Purchasing - Process

Whats New

Purchasing Business Units

A business unit is an operational subset of the organization that tracks and maintains its own set of requisitions and purchase orders. POCOA, POCIP, POWHS, POWAT Used for informational purposes Some examples:

PO Types

EEP - Emergency Purchases GSA - Purchases OEP - Other Exempt Purchases P/T - Professional/Technical RFB - Request for Bids RFP - Request for Proposals RFQ - Request for Quotes SPD - Purchases SSP - Sole source purchases

PO Origin

Origin codes enable you to group the transactions, and they provide an additional level from which information can appear by default in transactions Examples:

PUR General Purchases VAR Variable Purchases (Blanket PO for City Wide usage) CON Contract Purchases (Blanket for particular department usage)

Purchasing - Process
(cont.)

Requestor

Hierarchy controls Person requesting goods/services for their department (tied to an actual person in the department) Person may have multiple divisions associated to them Classifying goods/services into general descriptions GL/Accounting data field changes

Category

GL String

FileNet usage

Purchasing

Not new

Paper Requisitions Approval Process

PRC/ISC/CIP Approvals Budget Approvals Dept. Approvals Purchasing Approvals

Process flow between buyer and processor

Accounts Payable

Whats New

Pay Cycle Manager

Accounts Payable

Whats not new

FileNet usage Invoice creation Matching

Majority of all existing processes will remain the same.