By: Regulla Bharath Mallik 100101190 Vempati Anvesh - 100101260

Time management is the act or process of exercising conscious

control over the amount of time spent on specific activities, especially to increase efficiency or productivity. Time management may be aided by a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals.
Activities include planning, allocation, setting goals, delegation,

analysis of time spent, monitoring, organizing, scheduling, and prioritizing.

 Why is this important?

Time seems to slip away Promotes authority over our lives and ourselves

Characteristic of successful people

 Document
Categorize time spent on

 Long-range perspective BIG picture

Due dates Test dates Holidays, vacations, special events Target dates

 Balanced
Regular time-regular place ASAP after class

Utilize odd hours

Limit Trade time

Cumulative review for each course

 List everything you need or want to get done. Set your priorities. A - Must be done B Should be completed if at all possible C Low priority, completed only after doing As and Bs Prioritize tasks within each group.

Developing this habit will increase productivity.

 Estimate time needed Library research estimate and add 2 hours Count back from due date Consult Master schedule Use the time

 Ask yourself: What is the best use of my time right now? Utilize small blocks of time that you might normally waste.
ALWAYS have study material with you. Tape lecture notes or personal notes and listen while you drive.

 KEEP SIGHT OF YOUR GOALS IDENTIFY YOUR RESPONSIBLITIES PRIORITIZE SCHEDULE JUST DO IT!

 Three months ago Sheila looked forward to her promotion to research

administrator supervisor. After four years in the central sponsored research administration office, she was confident of her abilities, and knew her staff was capable and experienced. fellow research administrators. There seems to be no end to her workday. During office hours her day is filled assigning and coordinating work and reviewing the work of others. Also, there is a steady flow of faculty, staff, and employee visitors, and her phone rings constantly. In the evening, when she would like to relax, she has to take care of administrative matters such as reading and answering e-mail, preparing budgets and completing performance appraisals. she had something important to talk to her about. At lunch, she told Carol she was thinking about giving up her supervisor's job. She said she just couldn't face a career of working 60 hours a week. Carol listened and then said there might be another way. If the only issue was the time required to do the job, perhaps a review of how Sheila was using her time might help.

Today, Sheila isn't so sure she was cut out to be a supervisor of

In frustration, Sheila asked her friend, Carol, to join her for lunch. Sheila said

 Does she appear to be making effective use of delegation? If the visitors are her employees, how should she minimize

interruptions? If the visitors are faculty or staff from other offices, should she minimize interruptions? If so, how? Should Shiela consider establishing "quiet time" where she would receive no calls or visitors? If so what time of day? What other ways can Sheila gain some more control over her time?

 Sally is the only pre-award research administrator at a small

predominantly undergraduate institution. While the number of applications are normally low at a small institution, the level of assistance needed by novice faculty members is great. Early February rolls around and Sally has four proposals to submit to the National Institutes of Health, a proposal to the Robert Wood Johnson Foundation and one National Science Foundation Proposal due that week. There is no departmental support for the investigators who are each vying for Sallys precious time. And, the Provost office has asked that Sally conduct a faculty workshop on identifying sponsors this same week. Faculty Member Tardy Tim stops by with yet another proposal that is due this week. Where does Sally start?

 Can Sally use delegation if no one reports to her? If so, to whom

might she be able to delegate the work?

How and to whom should Sally communicate her time constraints

and challenges?
How does Sally begin prioritizing which proposal to service first? How might written policies and procedures help support Sally?