How to build a session

by Mara

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Expectations
Be curios Ask Do not interrupt others Contradict me

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Agenda
-Difficult situations -Steps in preparing a session -Q & A

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Objectives
-To understand the main steps in creating a session -To reduce anxiety related to the unexpected -To be able to use the main methods of delivery

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POSSIBLE HORROR SCENARIOS

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CAN THEY BE PREVENTED?

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Horror case 1: Several participants ask you things about your presentation theme, but you have no idea how to answer. You start to hear ironic comments in the back.

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Solution: RESEARCH
-No WIKIPEDIA (sources are OK) -Make more research than you need -Have the sources with you -Do not talk about things you dont know -Read constantly!

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Horror case 2: You reach half of your training and many of the participants complain that they already know everything. You have prepared nothing else.

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SOLUTION: NEEDS ASSESSMENT

-SITUATION A SITUATION B

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LETS UNDERSTAND IT!

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RULES
-A training may not be necessary -A training must respond the needs and the knowledge of the public - There are other causes why people do not have a certain behavior. Find them!

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Ask Quiz Read reports

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Horror case 3: People ask you what the exact purpose of the training was and you start to babble

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SOLUTION: OBJECTIVES

.and key points

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Which of these are SMART?

-At the end of the session, all the delegates will adore me -At the end of the session all the delegates will give up on driving their cars and will start using only the bus -At the end of the session all the participants will give me 500$ extra

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-At the end of the session, the delegates will now how to use GOOGLE Calendar
-At the end of the session, the delegates will switch to another religion. -At the end of the session, 60% of the delegates will give up on the snooze button. -At the end of the session, 80% delegates will be able to make a correct CV.

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Horror story 4: The public is bored and feels like attending a classical university lecture. They want more action and become restless.

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SOLUTION: CHOOSE DIVERSE TECHNIQUES

VISUAL AUDITIVE KINESTESIC

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BRAIN STORMING

GROUP DISCUSSION
ROLE PLAY SIMULATION

PRESENTATION

SELF REFLECTION

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Horror story 5: you knew you had to set expectations in the beginning, but you forgot.

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SOLUTION: MAKE A STRUCTURE:

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INTRO: -present yourself -present agenda -present objectives -set expectations CONTENT logical ENDING -debrief/review- restate important points -do not forget the expectations! -Q&A
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Say what youre going to say Say it Say what youve just said

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Horror story 6: People think the ppt is too crowded- cannot see what is written on it.

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SOLUTION: SET YOUR LOGISTICS!

-PROJECTOR -FLIPCHART -HANDOUTS

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HANDOUTS -Do not give them at the beginning -Clear, efficient -Useful -May contain sources for further study

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FLIPCHART DOS AND DONTS

-Writing position -Structured, clear -Prepare them before if necessary -Not too many colors

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The purpose of this slide is to be truly useless and get on your nerves even though I am sure you have seen even worse boefore in yor life. So, this slide will prove to be quite usefull in order to understand how a ppt should be done correctly so as to have the desired effect, which is to deliver an interestign presentation. So, at first you should be careful about the font you use, the colors and also the visual elements you incorporate as you may find yourself in some pretty unpleasant situationas during your
presentations. So about the way you handle your presentations in the virtual environment as people may remember you for the terrible font and not for the interesting things you had to say. I was supposed to put more writing but I got bored, so just imagine it was more writing here in order to have a professional presentation like I should. I am sure you were truly impressed by my powerpoint abilities and would pay good bucks to make similar presentations, which will definitely guarantee you success at school, work and in AIESEC, JOKING ASIDE, THERE ARE MANY PRESENTATIONS IN BIG COMPANIES, WHICH LOOK JUST THE SAME LIKE THIS ONE (OK, MAYBE WITHOUT THE YELLOW PART). So, if you ever encounter one, you are allowed to fire your own boss there Page 31 should be legislation allowing this!

be careful

100 80 60 40 20 0 q 1. q2 q3 q4 Portugal Ireland Slovakia Finland Slovenia EU

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KABOOM CLICK BOOM YEAAAH

POW

CLICK

WOOHOO

BANG

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PPT DOS AND DONTS

-One/max 2 fonts -Max. 2 colors connected! -Avoid effects or choose those that go downwards or towards the right

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-Insightful images! -Not too much writing -Remember: you are there to present, not to read!

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Remember! The visual methods are just the costumes of the actors! They should not be the stars!

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And sometimes its better just to scr*w technology

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SO WHAT DO WE HAVE?
-Research

-Needs Assessment -Choose methods -Make a structure -Logistics

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