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The 5-S has become the way of doing business, not only
to impress customers but to establish effective quality
processes as pre-requisites for good products and
services.
The 5-S in DETAILS
What is organization (Seiri)?
Most importantly, know what to discard, what to save and how to save
things so that they can be accessed later when needed.
Stratification Management
- involves deciding how important something is and then
reducing the non-essential inventory.
- ensures that the essential things are close at hand for
maximum efficiency.
The key to good stratification management is the ability to make
these decisions about usage frequency and to ensure that things
are in their proper places.
belong today.”
ACTIVITY
1. Why is the principle “One is Best” important? Why
are the following examples below important in the
household and workplace? Explain very briefly.
Typical Problems
a. Not knowing what things are called
b. Not sure where things are kept
c. Storage site is far away
d. Repeated trips
e. Hard to find because of many things
f. Not labelled
g. Not there, but not clear whether it is finished or somebody is using it
h. Unclear if spare parts exist (no ledger, nowhere to ask)
i. One brought was defective
j. Hard to get out
k. Too big to carry or too heavy to carry
l. Need to set or assemble
m. No gangway to transport
2. Decide where things belong
There need to be criteria for deciding this because the absence of criteria an
any other pattern will make it impossible to remember where things are supposed
to be and will mean that it takes that much longer for them to put things back or
to get them out.
3. Describe how things should be put away. This is critical to functional storage.
Procedures:
a. Everything should have a name
b. A place for everything and everything in its place
c. Quick identification
d. Safe storage (ex. Heavy things on the bottom & etc.)
e. Height considerations
4. Obey the put-away rules. This means always putting back where they belong.
Rules:
a. Out of stock – decide the minimum stock level and indicate that more are on
order.
b. Somebody is using it – have an indication of who is using it and when they will
return it
c. Lost – decide how many there should be. Draw a shadow outline indicating
clearly what is missing.
What is Cleaning (Seiso)
“Everyone is a Janitor” - Cleaning should be done by everyone in the organization
from the managing director to the cleaner.
In an office or factory, one will start by graphing out the individual areas of
responsibility.
Emphasis:
a. Visual Management – an effective means of continuous improvement and has
been used for production, quality, safety and customer service.
Methods of Visual Management:
The office is basically the same as factory. They both get raw materials
and turn out a product, the only difference is that the factory deals
with tangibles while the office deals with the information and
paperwork.
Why is 5-S useful?
The 5-S reflects our attitudes and behavioral patterns. It can help everything we do.
5S is useful because it will help everyone in the organization to live a better life.
Implement the 5S at you home first and you will see the real benefit. Then it will
become useful in the office as well (habit forming)
5S can form a good basis for QCC(quality control circle) activities. 5S can
provide a very good framework fro improvement.
5S also forms a basis for other quality improvement activities.
5S results in immense benefits to the company. It promotes high in quality and
productivity, keeps cost down, ensures delivery on time, is safe for people to
work and is high in morale.