Implementation and Operation

by Lucija Rakoevi ISO/ISME national seminar Energy Management and ISO 50001

Podgorica, Montenegro 13 -14 June 2013

Implementation & Operation

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What is this step?

We have:

Policy with management support Resources Strategic direction Committed team members Objectives, targets and action plans

Now, we must implement:

Day to day control Continuous improvement of our energy usage

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Contents

1. Competence, training and awareness

2. Communication 3. Documentation 4. Operational control 5. Design 6. Purchasing energy services, goods and energy
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Introduction

This is a continuous daily process not a project It needs to be part of day-to-day habits This is the part where energy savings and energy performance improvements are actually made
All other parts of the system support this

If it doesnt save energy, dont do it (in this context)

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Behaviour Change

This may be a major change for your organisation

It may be a major change for you!!! Change is always difficult to manage Needs involvement, support and communication If you dont change you cant improve Continual improvement = continual change If you want to make enemies, try to change something ~Woodrow Wilson
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1.1 Training and competence

Staff with a significant impact on energy use need to be competent
- Education
- Training - Experience

- Skills

Each needs to understand their role, responsibility and authority

Training plans are to be implemented

Potential consequences of departure from procedures
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1.2 Awareness
All staff need to be aware of the EnMS All staff need to be aware of the energy policy It is usually desirable that all staff are aware of the issues surrounding energy efficiency - Climate change - Energy cost - Success stories - The organisations interest in these areas - Security of supply
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2. Communications
Outgoing
- Energy Policy - Awareness

Incoming
- Opportunity to contribute

- Emails
- Posters - Screens

- Ideas
- Suggestions

- EnPIs

External Communications Decide and plan

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3. Documentation
Documentation requirements
- Paper or electronic - Describe the core elements of the EnMS - Relevant records need to be available and controlled

Control of documents
Approval prior to use Periodic review and update Revision control Must be legible and identifiable Latest versions only in circulation

Integrate into existing document control Verbal documents !!

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3. Documentation - Energy Manual

This can be either hard copy or electronic
See document list as an example You need a map of where all documents are located

It is not necessary (or desirable) that all documents be copied and included
Extra work in maintaining extra copies Potential for error if duplicate copies in circulation

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3. Documentation List of documents

Energy policy Roles and responsibilities Energy review results Copies of energy audit reports Objectives, targets and action plans Training plans Procedures and processes List of critical operating parameters Technical drawings of systems and equipment including process and instrumentation diagrams (P&IDs), and/or process flow diagrams, single line diagrams Technical specifications of equipment EnPIs and Baseline Operator logs Maintenance and service records Minutes of energy meetings Communications with corporate, management, external agencies

And many others

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4. Operational control
This is a very critical part of the EnMS
-Only a small part of ISO50001 and others

Significant energy using equipment operation

-Operating parameters -Operating procedures -Logging (electronic and manual)

Maintenance of Significant energy using equipment

-Maintenance procedures and schedules -Training of external contractors

Monitoring of operations, records, action plan & EnPIs

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4. Operational control - Energy Efficient Operation

Source: UNIDO

Prioritise SEUs Operational Training Use and review of operator logs

Critical operating parameters

Energy Efficient Operation

Awareness of role and impact on energy performance

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4. Operational control contd

How should the system/equipment be operated? Operation manuals from manufacturers Operation manuals for systems including interaction of equipment and automated controls Operating procedures Operator logs Training Communication Management and control Checking operations Does everyone know what can and should be switched off and when?

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5. Design - Projects
Major opportunity to improve

Technical Changes
-Expansion, refurbishment, replacement -Facilities, equipment, systems and processes

Energy Efficient Design

-Challenge user specification, use, distribution, generation

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5. Design - Energy Efficient Design (EED)

Challenge energy service

Ensure operational control is facilitated

Design and challenge distribution system

Design and challenge generation system

Design and challenge controls

Source: UNIDO
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6. Purchasing
Energy Services
-Consultants, designers, constructors, service companies

Goods
-Significant energy users -Example: air compressors and motors, e.g. 200kW -Example: light bulbs, e.g. 60W

Energy
-Capacity, specification, tariff structure -Environmental impact; brown v green

Procurement policies and processes

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6. Purchasing - What about purchasing energy saving technologies?

There are many vendors of energy saving technologies You need to be able to judge real saving potential from what the sales person says. Try a sample as a test How do you verify savings? Nobody admits to buying the wrong thing Some good technologies are only good in the right application, e.g. variable speed drives

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Implement the action plan

Regularly check the action plan
Are actions being completed on time? What are the barriers to completion?

Are completed items meeting expectations?

Are changes to the plan necessary? Look ahead for bottlenecks?

Are there tasks that need a shutdown?

Sort out any systemic barriers

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Outputs
There are many and varied and thus this list is illustrative of what typically would be included
Training matrix, training records, CVs of contractors, etc Communication records

Documentation according to document management system

Operational records and logs

Maintenance records and service visit reports

Project review methodology (EED) Procurement procedures or processes

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THANK YOU

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