Escolar Documentos
Profissional Documentos
Cultura Documentos
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ELO Digital Office GmbH is a market leader for EnterpriseContentMangement software and input management
Intelligent document processing and business process optimisation 1995
Main product:
Target market: Subsidaries:
History
3 Business process optimisation The solution 4 DocXtractor The product 5 DocXtractor The system architecture
6 Questions
forms
free-form documents
image
characters
data
words
d S 2
processes
INFORMATION
interpretation
knowledge
message type
offer
business data
order
invoice ...
field 2
business processes
Customer
?
data capture
Today business process design is often isolated from document processing steps
Company
Process quality
Homogenous data (consistency with ERP/ host systems) Document processing as an end-to-end solution Process acceleration and automation
+
Process speed
Adherence to time and dates Cash flow optimisation ... Processing of all documents from any customer
+
Process flexibility
No customisation needed for new customers Flexibility with regard to data extraction
...
Acquisition costs
+
Investment costs
Hardware costs Project planning costs (internal und external) ... Customer specific adaption effort
+
Process costs
...
incoming mail
recognition
distribution
processing
outgoing mail
manual processing
internet
scanning
manual distribution
email
fax paper
recognition indexing
manual processing
electronical distribution
extraction
automatic data transfer
electronical documents
telephone
manual processing
archive / document management system (archive / DMS) process management tool CRM system
1 ELO Digital Office GmbH Technologies About us 2 Incoming mail processing The challenge
process optimisation The solution Business process optimisation The solution 3 Business
company customer
OCR-ICR
common expectations
company
call center
company customer
p1 p2 p3
specific expectations
OCR / ICR system as an integrated component for business process optimisation process
insurance holder
index info
Kai Korn Bergstr. 24 67659 KL cancellation accident insur.
key data
1258 KK 1154
police number :
1258 KK 12 U 8
change of address
new address
address new
Selected requirements of intelligent OCR / ICR solutions Controlling of the whole document processing from scanning to data storage with high system stability Processing of heterogenous batches of documents and also electronic documents Automatic designation of classification features for free-form documents Extraction of customer information depending on business process
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Highlights of incoming mail processing with DocXtractor Processing of whole heterogeneous incoming mail (paper, fax, email, electronic documents) without any explicit presorting Minimal training and implementation effort complete GUI-based training and testing Minimal administration effort administration and monitoring completely in customers hands Self-learning and self optimizing system with auto-adaptive, intuitiv and visual administration and configuration support
Substantial statistical analysis and reporting in test environment as well as in production for performance measurement and ressource planning
export
automated
import
fax fax server
email server
training workplace
administration workplace
electronic documents
DocXtractor automates the classification process and provides the required information automatically.
export
import ERP
paper
export
automated
import
fax fax server
email server
training workplace
administration workplace
electronic documents
DocXtractor automates the classification process and provides the required information automatically.
Classification can be performed using different methods (AutoClassifier, layout, search patterns, tables, ...)
commercial invoice
medical invoice insurance contracts address changes bank account changes etc.
Using AutoClassifier the classification criteria can be generated automatically during the training process.
ELO Digital Office GmbH
Data extraction
localisation of data fields OCR result
field name
invoice number
name
position 1 position 2
190,80
8,16
44,0 8 337,82
master data
company name Thomas Cook AG Adolf Wrth GmbH Voith AG street z.code city bank code account Zimmerstr 61440 Oberursel 20041111 4786543 Postfach 74650 Knzelsau 62091800 10681000 Pltenerstr 74650 Knzelsau 62091800 21389700 Pacalstr. 70569 Stuttgart 70540660 518378908
BMW AG .....
Knowledge about location of fields is not necessary Perfect fit for free form documents and invoices Fuzzy search (tolerant against OCR errors and different spellings) Optimal results without training
invoice number
7929418
name
mathematical checks
190,80 8,16
VAT
total amount
logical
44,0 8 337,82
checks
44,0 6 337,82
corr.
mathematical checks
logical checks
name
Manual data verification will also use automatic validation processes to improve data quality
ELO Digital Office GmbH
USPs of DocXtractor DocXtractor is a product for automated processing of the whole incoming mail Standardised interfaces to archive-, DMS-, ERP- and workflow systems as well as capturing solutions simplify the integration Customer oriented and continuous development with fixed release dates Cooperation with customers in Product User Groups
Market-leading methods of classification and extraction for reduction of manual effort of verification
Capability characteristics Capability characteristics of DocXtractor Controlling of whole document handling from scanning to data storage with high failure safety Processing without manual presorting of documents
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Export
Archive/DMS Archiv/DMS ECM BASIC E-Doc/ Exchange FREE FORM File/Scanning XML
Datenbank Database
File/XML
Components
Modul 1 1 Module
Modul 2 2 Module
Analyser
image preprocessing classification
Verifier
Supervisor
document definitions
information extraction
OCR correction
DocXtractor DB
matching DB
control DB
result DB
Importer
customer DB image source
Exporter
ext. application
The client server architecture guarantees a high failure safety in conjunction with the necessary scalability
DocXtractor server
Verifier 1
. . . . . .
Analyser m
DocXtrac tor DB
. . . . . .
Verifier m
Coordinator
Client ability
DocXtractor
incoming mail
client 1
sub system f
client 1
. . . . . .
incoming mail client n
. . . . . .
sub system f client n
. . . . . .
customer system client n
Every sub system can have its own workflow and its individual configuration
Analysis Clients
Processor: 2* Pentium IV 3,0 GHz or higher RAM: min. 1 GB per processor, hard disk: min. 10 GB Operating system (alternative): Windows 2000 Professional, Windows 2003 Server (Enterprise) Software: MS SQL (ODBC), Oracle 9, 10 (ODBC), IBM Informix (ODBC), IBM DB2 (ODBC)
Other equipment
Network hard disk (100 Mbit/s)
ELO Digital Office GmbH
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