ELO Digital Office

Electronic Leitz Ordner Document Management System Presentation

ELO Digital Office GmbH

Agendas
ELO Company Profile ELO DMS Process Overview Business Approach ELO Digital Office Features ELO Digital Office Benefits ELO Digital Office Advance Benefits

ELO Company Profile

ELO Company Profile ELO DMS Process Overview Business Approach ELO Digital Office Features ELO Digital Office Benefits ELO Digital Office Advance Benefits

ELO Company Profile

ELO Company History
1897 1995 1996 2004 2005
Establishment of Louis Leitz Company Establishment of Louis Leitz Digital Office GmbH Establishment of ELO Digital Office GmbH

GO Asia: Indonesia as the first Asian country Expands to Malaysia and Singapore

World Wide Support

ELO Digital Office ELO-Branch Office

ELO-Business Partner (Auszug)

ELO Training Centers

Customer References
Europe Customers
ALSTOM Bayer BMW Clariant Commerz Bank DaimlerChrysler AG Degussa Bank Dental-Line GmbH Dell Computer Lufthansa AG, Logistik, AERO EADS Nokia Siemens Business-Services Creditreform ,etc...

Asian Customers

ELO DMS Process Overview

ELO Company Profile ELO DMS Process Overview Business Approach ELO Digital Office Features ELO Digital Office Benefits ELO Digital Office Advance Benefits

ELO DMS Process Overview

Documents Scanning

Indexing

Archiving

Searching

Back up And Export

Business Approach
ELO Company Profile ELO DMS Process Overview Business Approach ELO Digital Office Features ELO Digital Office Benefits ELO Digital Office Advance Benefits

Business Approach
Current situation for manual DMS:
Number of Documents > Archive Room Document Duplications Document Loss
Misfiling Misplacing Unreturned

Document Security Document Circulation to Comply SOP Document Search Document Collaboration

Business Approach
DMS Area:

Finance:

Management:

Invoice Document Processing Archive financial report

Sales/Marketing:

Approval Process Centralized access documents and support documents Regulation Distribution Process
Customer Registration Form or Other Customer Documents Company and Product Knowledge Management

Business Approach
DMS Area:

Accounting:
Audit:

Archive accounting report Searching support document

Product Development:

Archive document for audit trail Centralized all company document

Archive knowledge document for company product Archive detail product document

Etc

ELO Digital Office Features

ELO Company Profile ELO DMS Process Overview Business Approach ELO Digital Office Features ELO Digital Office Benefits ELO Digital Office Advance Benefits

Automatic Archiving

Archiving in the pre-defined Hierarchy Structure

Automatic Indexing
2

Form Recognition and Automatic Indexing

Instant Retrieval Soft & Hardcopy

Quick Search

Highlight Search

Workflow Management

Workflow Monitor

Create Document Template

2 Fill Form

Choose Form

Archived

3 Filled Form

Document History & Version Control

1
Check Out

Edit

4
Version

3
Check In

Task, Reminder, Sticky Note

Access Right
Access Right Per User, Per Group, Per Document, Per Folder. Allow to Read, Edit, Delete, Create, Customize Setting.

Encryption

Audit Trail

OCR & Form Recognition

Form Recognition and Automatic Indexing

Barcode Recognition

Handwriting Recognition

Customization Form ( ICR / OMR )

Server Replication
Medan Surabaya

DepartmentArchiveserver 1

Server-Replication

DepartmentArchiveserver 2

Headquarter Jakarta

ELO Digital Office Benefits

ELO Company Profile ELO DMS Process Overview Business Approach ELO Digital Office Features ELO Digital Office Benefits ELO Digital Office Advance Benefits

ELO Digital Office Benefits

Speed up company business process time (workflow, search, distribution, etc) Reduce human error Speed up document processing time (Search, edit, distribution, access right, version history record, etc) Reduce IT risk (Security, Availability, Compliance, Performance) Centralized documents

ELO Digital Office Benefits

Transparent Paperless Long time archiving Easy to backup Reduce manual DMS problem Easy to control and monitor document

Agendas
ELO Company Profile ELO DMS Process Overview Business Approach ELO Digital Office Features ELO Digital Office Benefits ELO Digital Office Advance Benefits

ELO Digital Office Advance Benefits

Ready for Future Development Platform Independent Ease Integrate to Current Environment Modular Solution

ELO Digital Office Advance Benefits

Ready for Future Development
SOA BUS, Process Chain
Portlets, WEB 2.0
HTTP SOAP ELO Enterprise ECM Services WEB-Services

Document Manager

Appl. Server

Security Server

FulltextServer

Workflow Manager

Document Store

Index Database

Secure Database

Fulltext Database

Workflow Database

Infrastructure: WIN 2000 Server, LINUX, UNIX, MS-SQL, Oracle

Example

ELO Digital Office Advance Benefits

Platform Independent

OS Server: Windows, Linux, Solaris, Mac, etc. Database: MSSQL, Oracle, etc.

ELO Digital Office Advance Benefits

Ease Integrate to Current Environment Integrated to Notes Mail System (Mail archiving) Integrated to Exchange Server (Mail archiving) Integrated to Microsoft Sharepoint Server (Portal Integration) Integrated to ERP (SAP, Navision, CRM, etc) Integrated to iPhone Integrated to AS400 Etc

ELO Digital Office Advance Benefits

Modular Solution Core Module:
DMS, Archiving, Workflow, FullText

Add-In Module:
Email Archiving Document Compression and Security ERP Integration Replication Automatic Form Recognition Other Application Integration Etc