Escolar Documentos
Profissional Documentos
Cultura Documentos
I. SITUATIONer
1. Teachers and school heads consume too much time and effort in preparation of the 36 common forms 2. At the divisions, education supervisors devote at least 4 weeks during the annual (EoSY) checking/review
Table 1: Number of Hours Spent in Preparation of 36 Common Forms (SY 2011)
Division Supervisors
160 hrs
(20 working days)
I. SITUATIONer
3. July and April are the busiest months
July
ES: Teacher: 117 Hours
School Head: 104 Hours HS: Teacher: 71 Hours School Head: 100 Hours
25 20
Number of Forms
15 10 5 3 4 2 2 12 7 8 3 6 2 3 3 4 2 2 3 4 2 2 6 3 2 3 2nd 3 4 2 2 6 3 2 3 3 4 2 2 6 3 2 3 8 7 0 0 6 5
ES HS ES HS ES HS ES HS ES HS ES HS ES HS ES HS ES HS ES HS ES HS ES HS Jun Jul
Jan
Feb
March
Mar
April
May
Grading November
I. SITUATIONer
I. SITUATIONer
6. Region/division officers revise the general forms or introduce their own forms for the use of their local offices
SREAT in Region IV-A Accommodation Forms in NCR
7. Approx. 22 metric tons of special size paper Reports on Promotions (Form 18) alone are stored and accumulated annually in the division
II. OBJECTIVES
To update data elements in existing school forms to create simplified new school forms but without compromising the quality of data gathered.
To reduce Number of forms Number of data elements Time and effort Budget
Description
SF 6 Summary Report On Promotion & Level of Proficiency (44) SF 7 School Personnel Assignment List & Basic Profile (33)
13. Form 12 Teacher Status Report (18) 14. Form 19 Assignment List of Teachers (22) 15. Form 29 Teachers Program (19) 16. Form 31 Summary Information of Teachers (24)
Modified 7
231 32 24 None
16
634 298 120 P46.7M
*Total Data Element is the sum of data elements per form (not the total number of
unique data elements) Out of the total 634 data elements from 16 forms , 403 were removed due to redundancy / no longer useful The 231 total data elements from 7 Modified forms consist of 126 retained from current forms and 105 newly created data elements.
10
Actual utilization, testing, and modeling of modified forms 20 Schools (12 ES and 8 SS) in 11 Divisions within 5 Regions 20 School Heads 184 Teachers Replacing existing equivalent forms
Reviewed/Checked in the Division Level 6 Schools Division Superintendents 5 Assistant School Division Superintendent 42 Division Education Supervisors 11 Division Planning Officers
Quality Assured in Regional Level 1 Regional Assistant Director 4 Regional Supervisors 4 Regional Planning Officers
11
C. Without computer
Note: Accessing LIS was done only for the purpose of generating basic information of learner with corresponding LRN.
V. recommendations
1. Replace the 16 General Forms with the 7 School Forms (SFs) in all public schools effective SY2013-2014. 2. Since baseline enrollment is required in most of the modified form, cut-off date should be defined. The recommendation is to move from the current July 31 to June 07 (every 1st Friday after the opening of classes). 3. Include the generation of School Form 7 (SF-7) Summary Information of Teachers & other School Personnel in the redesigning of HRIS
12
V. recommendations
4. Secure the storage and facilitate easy retrieval of Form 137 of all graduating learners thru digitalization (scan)and provide copy to the division office. Another option is to create input-facility of academic performance and other information of learner similar to Form 137 in the LIS. 5. Continue the review of 20 remaining general forms. - Grading and Assessment (with K to 12 Secretariat, BEE & BSE)
- Health & nutrition (with HNC & SPED) - School Physical Facilities (with PFSED)
13
END OF PRESENTATION
SUPPLEMENTAL SLIDES
16
1 4 2
0 3 0
1 2 1
0 2 0
0 2 0
0 1 0
8
8
Daily Average: 2.06 hours Average total in a SY : 412 hours
7
6
Daily Average: 1.53 hours Average Total in a SY: 306 hours
5
7
Daily Average 1.91 hours Average Total in a SY: 382 hours
6
5
Daily Average : 1.79 hours Average Total in a SY: 358 hours
14
14
13
10
Some reports that being required by the division office are also for submission to other offices such as regional/central office and other offices
Current Practice: 60 to 120 minutes per section (ave. 45 learners). Total 15 Forms
Ratings and performance Class Record Form 137 Grading sheet Form 138
List of Graduates
Form 20
With the Modified Forms: 30 to 45 minutes per section (ave. 45 learners). Total: 7 Forms
Form 1-A
Diploma (graduating learners)
Form 1-B
Form 138
Form 137
Form 18 Form 20
1. 136534 Lagro ES, QC, NCR 2. 305336 Lagro HS, QC, NCR
2,967
Dr. Lilia Garcia Dr. Maria Noemi Moncada Dr. Jesusa Caraig Robelina Lazaro Nonilon G. Manuel Nilo A. Abolencia Laila R. Maloles
0919-291-1638 0917-542-0017 Nimfa R. Gabertan Alma Alonzo 0918-4 0915-921-7185 0906-200-2038 / 0923-979-3019 (049) 562-7637 / 561-2931 Azela Geraldine B. Sisperez
0922-287-8450 0920-698-4457
4,528 3. 136485 Sta. Ana ES, Manila, NCR 4. 136562 Kalantiyaw ES 5. 104795 Tibagan ES, Bulacan, III 6. 300781 Tibagan NHS, Bulacan, III 7. 301504 San Pablo City NHS, San Pablo City, IV-A 3,499 354 1,027 1,273 2,852
0917-644-2352
3,918
Hermenes Bagsik
09999972855
587
Theresa G. Exconde
091-304-59-91
School Head
Adelia M. Orsos
Contact Number
0917-863-8918
Contact Number
0917-863-8918
870 324
Eleazer B. Arellano Leonita D. Dela Rosa Gemalyn P. Ramirez, Ph. d. Linda P. Tungcul, Ph.
1,707 6,273
58
Jesus Soriano
09064597152
Jesus Soriano
09064597152
65
34 112 314
145
Mario Guevara
09189482507
( ) Nos. of data elements Student Tracking System Form 2Learner /Family Profile (18)
MODIFIED FORMS
22
Form 1 School Register, Attendance & Books Issued & Returned (24) Student Tracking System Form 4Absenteeism and Dropout Profile (27) Form 2- Monthly Report of Attendance (45) Form 3 Principal Report of Enrolment & Attendance (81) Form 19 Assignment List of Teachers (22) Form 12 Teacher Status Report (18) Form 31 Summary Information of Secondary School Teachers (24) Form 18-E1 - Report on Promotion for Primary Grades (62) Form 18-E2 - Report on Promotion, Intermediate Grades (108) Form 18-A -Report on Promotion for Secondary School (64) Form 20 - Summary Report on Enrolment and Promotion (72) List of Graduates (12) Form 29 Teachers Program (19)
SF 3 Books Issued and Returned (18) SF 4 Principals Record For Monthly Movement of Learner and Attendance (51) SF 7 Report on Assignment and Summary Information of School Personnel (23) SF 5 Report on Promotion and Level of Proficiency (33) SF 6 Summarized Report On Promotion & Level of Proficiency (44)
Observation : School Register-Age Profile Computation. Teachers are still using fractions of , & year in the Form 1 as of July 31 . When updating report to EBEIS school account using the Form 1 as reference , fractions from (6 months) to were rounded up to the next whole number resulting to higher reported overage.
Simulation of the implication of rounding up the age of learner as of July 31
Tibagan ES (Bulacan) Grade VI Section A % of meeting the ideal age of 11 by grade 6 Rounding up: 39% Actual age: 80%
Number of Learner
50 40 30 20 10 0
12 Yrs old
13 Yrs old and above
Overaged
Rounding up Applied
Actual Age
Recommendation: Age of Leaner to be reported in Form 1 and submitted thru GESP/GSSP must be the age of learner as of last birthday. Rounding up of age will no longer allowed.