Prepared by:

S.ELAVAZHAGI
P.SIVAGAMI
M.SRISANGAVI
MANAKULA VINAYAGAR INSTITUTE OF
TECHNOLOGY
KALITHEERTHALKUPPAM, MADAGADIPET, PUDUCHERRY-605 107

AGENDA
Abstract
Problem Definition
Modules
Description Of Modules
Diagram
Screen Shots
Conclusion


ABSTRACT
College Management System deals with all kind of
student details,academic related reports, college
details,staff details and other resource related details
too.
It tracks all the details of a student from the day one
to the end of his course which can be used for all
reporting purpose, tracking of attendance, progress in
the course, completed semesters years and all these
will be available for future references too.
CONT.
The College management system is an automated
version of manual Student Management System.
In case of manual system they need a lot of time,
manpower etc.
Here almost all work is computerized.So the
accuracy is maintained.
Maintaining the backup is easy.
Our system has two type of accessing modes,
administrator and user(staffs and students). It is the
job of the administrator to update and monitor the
whole process.


PROBLEM DEFINITION
This project is aimed at providing an easy access to view
the student details in the college.

The college management system is a web based
application that can be accessed throughout the world.

The access to the details is based on the particular login
provided.

This system is used as an application for the College
Management System to maintain the students
information.

CONT
It is difficult to retrieve and to find particular
information and various changes to information
like student details are difficult to make as paper
work is involved.

Manual calculations are error and take a lot of
time this may result in incorrect information.

MODULES
Registration
Login
Student
Staff
Admin


CONT
1. REGISTRATION
In this module the student and the staff make their
registration if they are not already provided with the login
facility.
The students are provided with the personal, previous
academic details to enter and staff are provided with the
necessary details to enter and get registered.
2. LOGIN
Login module is used to check whether the user is an
authorized person to use the system or not. For this the
user should give the correct user name and password.
Login module helps the user to enter into the website. We
have provided three different logins .

CONT
The admin will be provided with different login and the
normal users like student and staff will be provided with
different login,since the admin and the normal users have
different functionality the login also gets differ.

3. STUDENT
Once the student login they are taken into the profile
form where they can view their profile which consists of
their personal and required details.
Students are also provided with the facility to update
their profile details when any change is required.



CONT
4. STAFF
In this module the students mark details are registered
by the staff for the particular year and for the particular
subject.It is made with the help of giving the student
register number and the name.
The attendance of the student is maintained by the staff.
A staff can search for the details of a particular student
by giving their register number , department and year.
Staffs can also update their profile details.
5. ADMIN
Admin is provided with the right to update any details of
the student as well as the staff when it is necessary.

CONT
Admin can search for the details of a particular
student with their register number or a staff with
their staff id when it is necessary.
Admin also do this deletion operation for the
student and the staff in addition to the foresaid
updation and search process.
If a student or a staff record is not required or if
they are discontinued then admin can delete their
records.

UML DIAGRAMS
Use case Diagram
Class Diagram
Sequence Diagram
Collaboration Diagram
State chart Diagram
Activity Diagram
USE CASE DIAGRAM
view student profile
enters student marks
register
maintain attendance
student
staff
update student
update staff details
login
search student
search staff
update staff
delete student and staff details
admin
CLASS DIAGRAM
SEQUENCE DIAGRAM
STUDENT
student Register Login/Logout View profile
update Database
enter details to register
stored into the database
acknowledgement
registered successfully
enter login details
authentication
acknowledgement
logged in successfully
view profile
retrieve from database
acknowledgement
profile viewed successfully
enter details to update
updated into the database
acknowledgement
updated successfully
logout
logged out successfully
SEQUENCE DIAGRAM
STAFF
staff registration login student mark
details
attendence
maintanence
search student database update
enter details to register
stored into database
acknowledgement
registered successfully
enter login details
authentication
acknowledgement
logged in successfully
enters student mark details
stored into the database
acknowledgement
student mark details stored successfully
mark student attendence
stored into the database
acknowledgement
student attendence details are stored successfully
enters search details
check whether student is valid or not
acknowledgement
student details are displayed if student is valid
try again if student is not valid
logout successfull
enter details to update
stored into database
acknowledgement
updated successfully
logout
SEQUENCE DIAGRAM
ADMIN
view profile
admin login update student
details
update staff
details
search delete database view profile
enter login details
authentication
acknowledgement
login successfull
enter details to update
check before updating
acknowledgement
student detail updated successfully
enter details to update
check details before updating
acknowledgement
staff details updated successfully
logout successfull
enter staff id
searching in database
acknowledgement
retrieved from database
displayed in page
staff profile viewed
enter staff id
searching in database
acknowledgement
logout
view profile
retrieved from database
display in page
student profile viewed
enter staff or student id
deleted from database
deleted successfully
COLLABORATION DIAGRAM
STUDENT
student
Register Login/Log
out
View
profile
update
Database
1: enter details to register
4: registered successfully
5: enter login details
17: logout
8: logged in successfully
18: logged out successfully
9: view profile
12: profile viewed successfully
13: enter details to update
16: updated successfully
2: stored into the database
3: acknowledgement
6: authentication
7: acknowledgement
10: retrieve from database
11: acknowledgement
14: updated into the database
15: acknowledgement

COLLABORATION DIAGRAM
STAFF
registratio
n
login
student mark
details
attendence
maintanence
search
student
database
staff
25: try again if student is not valid
update
1: enter details to register
4: registered successfully
5: enter login details
8: logged in successfully
28: logout successfull
27:
9: enters student mark details
12: student mark details stored successfully
13: mark student attendence
16: student attendence details are stored successfully
17: enters search details
20: student details are displayed if student is valid
21: enter details to update
24: updated successfully
26: logout
2: stored into database
3: acknowledgement
6: authentication
7: acknowledgement
10: stored into the database
11: acknowledgement
14: stored into the database
15: acknowledgement
18: check whether student is valid or not
19: acknowledgement
22: stored into database
23: acknowledgement
COLLABORATION DIAGRAM
ADMIN
admin
login
update student details update staff
details
database
search delete view profile
1: enter login details
4: login successfull
31: logout successfull
5: enter details to update
8: student detail updated successfully
9: enter details to update
12: staff details updated successfully
13: enter staff id
20: enter staff id
16: view profile
23: view profile
19: staff profile viewed
26: student profile viewed
30: logout
27: enter staff or student id
10: check details before updating
11: acknowledgement
6: check before updating
7: acknowledgement
17: retrieved from database
24: retrieved from database
18: displayed in page
25: display in page
14: searching in database
21: searching in database
28: deleted from database
15: acknowledgement
22: acknowledgement
29: deleted successfully
2: authentication
3: acknowledgement



STATE CHART DIAGRAM
STUDENT

registration
student registration
logging in
student login
viewing
profile
views own profile details
STATE CHART DIAGRAM
STAFF


registration
maintains
attendence
add student
mark details
searches
student
staff registration
logging in
staff login
STATE CHART DIAGRAM
ADMIN

logging in
admin login updating student and
staff details
searching student
and staff
deleting student and
staff details
ACTIVITY DIAGRAM


register
staff
student
login
staffs
students
search student
view profile
enters student
academics
maintains
attendance
admin
delete student
and staff details
update student
and staff details
stored in
database
stored into
database
logout
search student
and staff
update staff
details
update student
updated in
database
SCREEN SHOTS
REGISTRATION
STUDENT REGISTRATION

STAFF REGISTRATION


LOGIN


STUDENT LOGIN
STAFF LOGIN
ADMIN LOGIN
STUDENT VIEW PROFILE
CONT
STUDENT INFORMATION PROCESSING
BY STAFF
STAFF MAINTAINING STUDENT
ATTENDANCE
STAFF SEARCHING FOR STUDENT
DETAILS
CONT
STAFF ADDING STUDENT MARK
DETAILS
TO UPDATE STUDENT AND STAFF
DETAILS ADMIN
UPDATING STUDENT DETAIL BY
ADMIN
CONT
UPDATING STAFF DETAIL BY ADMIN
CONT
CONCLUSION

Thus by using this college management
application the students can easily view and update their
profile and staffs can maintain the students academic,
attendance details and search for the student .It provides
easiest modes of accessing the information in a secured
manner.With this computerized system it is easy for the
student and staff to maintain and view their details and it
provides easy access with in a short span of
time.Accuracy of the detail and their backup are
maintained easily.