1 Assessment Branch, Office of Water Quality Indiana Department of Environmental Management 2525 North Shadeland Avenue, Box 6015 Indianapolis, IN 46206-6015
2 Americas Clean Water Foundation 750 First Street N.E. Suite#1030 Washington, D.C. 20002
IDEM 32/02/084/2003 Office of Water Quality Indiana Department of Environmental Management November 2003 2 Assumptions for Tutorial Process of the tutorial was done using the following programs: Internet Explorer 6.0 Excel 97 SR-2 PowerPoint 97 SR-2 This is a draft copy. Issues regarding the mechanics of the spreadsheet or tutorial contact: ejohnson@dem.state.in.us Issues regarding Flow Duration concepts contact: b.cleland@acwf.org Problems encountered Netscape Navigator does not save U.S.G.S. discharge data in .txt form All workbooks in Excel 97 need to be open in the same session of Excel If you print this please do not do so in color. You will need to uncheck the Black & White check box before printing or you will not get any backgrounds. 3 Go to http://waterdata.usgs.gov/nwis/sw This is where you will get your flow data. Click the Streamflow button. 4 Click the State box under Site Location, then click Submit. 5 Select Your State and click Submit 6 Find the gauging station nearest to your sampling area and click on the Site Number. 7 For example purposes, Ive chosen Eel River near Logansport. The data set is current. *Note: if doing a Load Duration Curve the flow data must include the dates your samples were collected. 8 When you get to this screen, drop down the Available data for this site and Select Station Home Page. 9 Here is where you will copy the Station Description information into the Duration Curve Spreadsheet. 1. Click and Drag your cursor from Location to the end of the email address h20team@usgs.gov. 2. Select Edit and then Copy from the menu bar, or press Ctrl + C. 10 This is what the screen will look like when you select the data. 11 Open your !WQ Tool(Template).xls file. Select the cell you see here A4 and click the Paste button or type Ctrl+V. You may need to adjust the column width if your data show a bunch of #######. In this workbook, anyplace you see Neon Green is a place where you will need to enter data. Also, when copying data from a web page it may not post just like this. You may need to delete out the original data and paste in as you see fit. Notice the cells with the red triangle in the upper right corner? Place your cursor over these for helpful information. 12 You can switch between the USGS site page and here to either copy or retype the information for Station Description in A1 and the information for Station ID in H2, Station Name H3, and Drainage area G4. This information is linked throughout the workbook and you wont need to retype them again. If you Copy, Paste the above information from the USGS Website, you should use Paste Special, Values. 13 Click on the Raw_Data tab at the bottom and then go back to the USGS site to finish your flow data retrieval. We wont do anything here just yet. Notice that the Station ID and Name have copied over automatically here for you. 14 Select the Tab-separated data button and Click Submit If you do not want/need all the data, you can select your own dates by typing in the range of interest. To get here we clicked in the Available data for this site and Selected Surface-water: Daily streamflow. 15 You will get the File Download screen. Click Save. The default name is discharge. Leave the default name as it appears. *The name must be the same or the copy program will not work later in the spreadsheet. 16 Ive created a folder in My Documents as a standard place to put the discharge file. Notice that there is only one file. We do not need to keep the raw data once we copy it into our spreadsheet, so I will just overwrite the previous file. 17 The computer will tell you the file exists and Do you want to replace it?. Click Yes. 18 Now we want to open the file. Click Open. If you do not get the Download Complete window, Do Not Panic. You will need to manually open the file. Go to your Excel session and select File, Open and select the discharge file from the folder it was placed. 19 Sometimes Windows wont know which program to open the file in and you will get the Open With window. Simply select Microsoft Excel and click OK. 20 You should now be looking at the raw data from the USGS. Now, go back to the Flow Duration spreadsheet. Click Window and select the !WQ Tool(Template).xls workbook. *You may have noticed that we have yet to save your working file. Do not worry, this will happen shortly. Well save it when you have moved your raw data (and sample data if doing a Load Duration Curve). 21 Now that you are back to the !Flow Duration workbook, be sure you are in the Raw_Data worksheet. The data will not show until you do the next step. Click on the Click here to Get Data from USGS discharge file buttonandvoilayour data should appear. If not, seek some assistance. 22 Go to the Sample_Data worksheet. Load Duration Curves have some additional base assumptions: The primary base assumption for Load Duration Curves is that you have already obtained the raw data from your database and it is in an Excel spreadsheet. Clear out any remaining data that may be left over. There shouldnt be since youve opened the template that is read only, but you never know. 23 You will need to use this spreadsheet (AIMS_2_LDC_Format) if dates from your database include a time stamp with the date. This will tease apart the date/time data for use in the Load Duration Spreadsheet. Copy your raw data here by using Edit, Paste Special, Values. This is the column that you will eventually Copy, Paste, Values into your sample date column. You will have to select them all. Select the first date and then press and hold Ctrl + Shift + Down Arrow then Ctrl +C to copy the data. Next go to the Sample_Data worksheet in the !WQ Tool(Template).xls Workbook. 24 Select the first green cell A2 then Select Edit, Paste Special, Values, then click OK. 25 Now click the Flow_Data tab at the bottom. You should see your flow data from the USGS Raw Data already here. Also, your Drainage area should be the same as on the first worksheet where you typed it in. If its not correct, recheck the Site Info worksheet. You dont need to do anything else here. 26 Click back to the Sample_Data worksheet, Select Tools, Macro, Visual Basic Editor, or press Alt + F11. *Note: Your Sample Data needs to be in ascending chronological order or the program will not work. You can also have multiple same day data. 27 There are several Macros listed here, but we are only interested in this one. Click your mouse someplace in this area below End Sub near the top. Click the Run button, and your sample data dates will be matched with your flow dates data and the corresponding flow for your sample date will be matched. If all goes well you will see the next screen. If not, then something is wrong with your dates, e.g. not in ascending order, sample date within two weeks of raw flow data dates. 28 If all went well, you will see this screen. Click OK. 29 After you Click OK from the previous screen, you will come back here. Close this window out by clicking on the X in the upper right corner. 30 Now you have all the basic information you will need to generate a Load Duration Curve. Now is a good time for you to save your file. 31 Now you will need to copy over the rest of your data from the AIMS_2_LDC_FORMAT workbook. This will include sample time, TSS, E. coli, NO2, Phos. Any or all, depends on what you are graphing. *Note: you will be able to look at any WQ species, this is just a template. You will need to change the names, but as long as you know the WQ criteria and it can be measured (lbs/day, ton/day, lbs/sec, tons/hr etc) you will be able to modify this spreadsheet to meet your own ends. 32 Remember, to easily select all data, click in the first cell and then hold down your shift key and then tap your right arrow key to select across. When you have done that, continue holding down the shift key, then press the Ctrl + Down Arrow unit you get to the bottom of your data. If you go past and end up at the bottom of the spreadsheet, just tap the Up Arrow Key once while still holding down the CTRL key and it will move up to your last data entry. Next, Ctrl + C to copy, switch back the Load Duration spreadsheet and paste your newly copied data there. 33 Once again Select Edit, Paste Special, Values, then click OK. 34 You are just about ready to put your data into a PowerPoint Graph which will show your Load Duration Curve and plot your sample data. 35 Open your !WQ Analysis(Template) PowerPoint file. This looks like a lot of data, and it is, but for starters we are only going to look at total data and not seasonality, or percentiles, etc. 36 Bring up your datasheet by double clicking on the graph or click the graph and select View, Datasheet. 37 This is where you will copy your Load Data. 38 We now have our WQ Data and were ready to set our criteria. For the tutorial we are looking at NO2+NO3 39 Youll want to copy the data from this column into your PowerPoint. To get the data youll need to change the Season and Year to include the dates you are interested in graphing. 40 Notice we dont have any data here to copy. We need to change the equation in this cell to point to the cells that have the data we are interested in e.g. (NO2+NO3). This cell is pointing to cell J8 for data and we want to look at cell L8, so change the J to an L. Then Select all the cells in this column and click Edit, Fill, Down. 41 Now that the cells are being referenced properly, we can now move the data into PowerPoint. For this example, were only interested in All Data, so we will copy that column. 42 We will also need to copy the Flow Rank (%), this is what matches our Sample Load with a Flow. The Flow Rank (%) is the X-values, and our All Data is the Y-values forming the scatter plot data on our Load Duration Curve. 43 Having copied Flow Rank (%) data , copy the All Data to the All Data Column in PowerPoint. Next well go and get our Load Duration data from Load Duration Target worksheet. 44 Here is where we get out Load Duration Curve data. Some things that you need to be aware of: 1. WQ Criteria is correct for the species you are looking at. 2. The equation in the Load column is correct. When this is correct, select the data in the Load Column and copy it. 45 Paste your Load Duration Curve data in this area. 46 For this example, Im not going to worry about seasonal, storm flow, 90th, or median, so I will delete them out. 47 Dont forget to save often. It is always a good idea after youve moved data. 48 Since were dealing with larger numbers, we can adjust the Y-axis. Click on the graph, and double click on the Y- axis to bring up this screen. You can now adjust the scale accordingly. This will mess up your vertical lines, which we will change on the next screen. 49 Notice how our dividing lines are now short. To fix this, double click the graph or select View, Datasheet again. 50 Change all the 10000 or 100000 (in this example) or to what ever your max scale is. This will move the lines to the proper height. 51 Now, modify all the text like you did for a Flow Duration Curve and you have a proper Load Duration Curve ready for presentation. 52 Suggested Reading Cleland, Bruce, 2003, TMDL Development from the Bottom Up -- Part III: Duration Curves and Wet-weather Assessments, http://www.tmdls.net/tipstools/docs/TMDLsCleland.pdf 53 The End