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BIDDING
LEARNING OBJECTIVE/S:
Become familiar with the steps in
competitive bidding
COMPETITIVE BIDDING
It is a method of procurement that is open to all interested
COMPETITIVE BIDDING
STEP 1:
Advertise/Post
Request for
Expression of Interest
STEP 2: Submission
of Eligibility
Requirements
STEP 4: Issue
Bidding Documents
STEP 5: Conduct
Pre-bid Conference
and Issue
Supplemental Bid
Bulletins
STEP 8: Conduct
Post-Qualification
STEP 1:
Advertise/Post Request for
Expression of Interest (REI)
Participant/s:
BAC Secretariat
Requisite/s:
Purpose:
Tasks:
STEP 1:
Advertise/Post
Request for
Expression of
Interest
STEP 2:
Submission of
Eligibility
Requirements
STEP 3: Short
List Eligible
Consultants
STEP 4: Issue
Bidding
Documents
STEP 1:
Advertise/Post
Request for
Expression of
Interest
STEP 2:
Submission of
Eligibility
Requirements
STEP 3: Short
List Eligible
Consultants
STEP 4: Issue
Bidding
Documents
Duration
Seven (7) calendar
days
Newspaper of
general nationwide One (1) publication
circulation
PhilGEPS and
Procuring Entity
(DOH) Website
STEP 1:
Advertise/Post
Request for
Expression of
Interest
STEP 2:
Submission of
Eligibility
Requirements
The
prescribed
modes
of
advertising and posting refer to the
bare minimum requirements.
STEP 4: Issue
Bidding
Documents
STEP 2:
Post Eligibility Requirements
STEP 1:
Advertise/Post
Request for
Expression of
Interest
Period:
Participant/s:
Requisites:
Purpose:
Tasks:
STEP 2:
Submission of
Eligibility
Requirements
STEP 3: Short
List Eligible
Consultants
STEP 4: Issue
Bidding
Documents
Post/
Advertise
REI
STEP 1:
Advertise/Post
Request for
Expression of
Interest
Receive
Eligibility
Envelopes
STEP 2:
Submission of
Eligibility
Requirements
Conduct
Eligibility
Check
STEP 3: Short
List Eligible
Consultants
STEP 4: Issue
Bidding
Documents
to determine if a prospective
bidder is qualified to participate in
the bidding at hand.
The BAC shall use non-
STEP 1:
Advertise/Post
Request for
Expression of
Interest
STEP 2:
Submission of
Eligibility
Requirements
STEP 3: Short
List Eligible
Consultants
STEP 4: Issue
Bidding
Documents
STEP 3:
Shortlist Eligible Consultants
Participant/s:
BAC, HOPE
Requisites:
Purpose:
Tasks:
STEP 1:
Advertise/Post
Request for
Expression of
Interest
STEP 2:
Submission of
Eligibility
Requirements
STEP 3: Short
List Eligible
Consultants
STEP 4: Issue
Bidding
Documents
Eligible
Consultants
determined
STEP 1:
Advertise/Post
Request for
Expression of
Interest
Rate
consultants
based on
criteria
Determine
shortlisted
consultants
STEP 2:
Submission of
Eligibility
Requirements
Recommend
shortlist to
HOPE
STEP 3: Short
List Eligible
Consultants
HOPE to
approve
shortlist
STEP 4: Issue
Bidding
Documents
Shortlisting
Consider only those consultants
of eligibility
check and short listing shall not
exceed twenty (20) calendar days.
STEP 1:
Advertise/Post
Request for
Expression of
Interest
STEP 2:
Submission of
Eligibility
Requirements
STEP 3: Short
List Eligible
Consultants
STEP 4: Issue
Bidding
Documents
Shortlist Criteria
Among the factors to be considered are:
1. Applicable
consultant
experience
of
the
STEP 2:
Submission of
Eligibility
Requirements
STEP 3: Short
List Eligible
Consultants
STEP 4: Issue
Bidding
Documents
STEP 4:
Issue Bidding Documents
STEP 1:
Advertise/Post
Request for
Expression of
Interest
Period:
Participant/s:
Requisites:
Purpose:
Tasks:
STEP 2:
Submission of
Eligibility
Requirements
STEP 3: Short
List Eligible
Consultants
with
the
STEP 4: Issue
Bidding
Documents
Provide
STEP 1:
Advertise/Post
Request for
Expression of
Interest
STEP 2:
Submission of
Eligibility
Requirements
STEP 3: Short
List Eligible
Consultants
STEP 4: Issue
Bidding
Documents
STEP 1:
Advertise/Post
Request for
Expression of
Interest
STEP 2:
Submission of
Eligibility
Requirements
STEP 3: Short
List Eligible
Consultants
STEP 4: Issue
Bidding
Documents
STEP 5:
A. Conduct Pre-Bid Conference
B. Issue Bid Bulletins
Issuance of
Bidding
Documents
Determine
Need for
Pre-Bid
Conference
Conduct
Pre-Bid
Conference
Issue Bid
Bulletin/s
Post Bid
Bulletin/s
Inform bidders
Clarify bidding
documents
Mandatory/
Discretionary/
Requested
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
STEP 8: PostQualification
Participant/s:
BAC, BAC Secretariat, TWG members, Observers, Enduser/PMO, Technical experts, Shortlisted consultants
Requisites:
Purpose:
Tasks:
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
STEP 8: PostQualification
Type of
Conference
STEP 6:
Receive and
Open Bids
Conditions
Mandatory
Discretionary
Requested
STEP 7: Bid
Evaluation
STEP 8: PostQualification
Participant/s:
Requisites:
Purpose:
Tasks:
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
STEP 8: PostQualification
Issued at least 7 days before deadline Issued 7days before the deadline for
for bids
bids
Posted in PhilGEPs, DOH Website, and Posted in PhilGEPs, DOH Website,
Procuring Entitys Website
Procuring Entitys Website
STEP 5: PreBid Conference/
Issue Bid
Bulletins
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
STEP 8: PostQualification
STEP 6:
Receive and Open Bids
Participant/s:
Requisites:
Purpose:
Tasks:
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
STEP 8: PostQualification
Submit four
copies of BID
Shortlist, PreBid
Conference,
Bid Bulletins
BAC
acknowledge
receipt
BAC shall
check
completeness
of documents
Rate pass/fail,
accordingly
1 original, 3 copies
1 bid=2 envelopes
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
STEP 8: PostQualification
Financial
Bid
BID
Technical
Bid
the
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
STEP 8: PostQualification
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
STEP 8: PostQualification
Bidding proceeds
Bid Modification
Withdrawal of bid
No forfeiture of security:
before deadline
No shortlisted bidder
submits a bid
No shortlisted
consultant passes
examination of bids
STEP 5: PreBid Conference/
Issue Bid
Bulletins
STEP 6:
Receive and
Open Bids
BIDDING FAILURE
STEP 7: Bid
Evaluation
STEP 8: PostQualification
STEP 7:
Evaluation of Bids
Participant/s:
Requisites:
Purpose:
Tasks:
Evaluate bids
Recommend HRB to HOPE for approval
Negotiate with approved HRB
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
STEP 8: PostQualification
Open
envelopes
Evaluate
Bids
STEP 6:
Receive and
Open Bids
Recommend
HRB to
HOPE
STEP 7: Bid
Evaluation
Negotiate
with HRB
STEP 8: PostQualification
STEP 6:
Receive and
Open Bids
Collegial Evaluation
STEP 7: Bid
Evaluation
STEP 8: PostQualification
STEP 6:
Receive and
Open Bids
Quality-Cost-Based Evaluation
(QCBE)
STEP 7: Bid
Evaluation
STEP 8: PostQualification
HIGHRATED
TECHNICAL
PROPOSAL
Plan/
Methodology
STEP 6:
Receive and
Open Bids
Experience/
Capability
STEP 7: Bid
Evaluation
Quality of
Personnel
STEP 8: PostQualification
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
STEP 8: PostQualification
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
STEP 8: PostQualification
STEP 8:
Conduct Post-Qualification
Step8: Post-Qualification
Period:
Participant/s:
Requisites:
Purpose:
Tasks:
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
STEP 8: PostQualification
Step8: Post-Qualification
Criteria for Post-Qualification
Legal Requirements
To verify, validate, and
ascertain
licenses,
certificates, permits, and
agreements submitted by
the bidder, and the fact
that it is not included in any
blacklist.
Technical
Requirements
Financial
Requirements
To determine compliance
To verify, validate and
of the consulting services
ascertain the bid price
offered
with
the
proposal of the bidder .
requirements specified in
the Bidding Documents.
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
STEP 8: PostQualification
Step8: Post-Qualification
Declare HRRB
Send request
to HRB for
additional
requirements
Verify
documents
and check
past
performance
STEP 6:
Receive and
Open Bids
Notify HRRB
of postqualification
Prepare Postqualification
report
STEP 7: Bid
Evaluation
STEP 8: PostQualification
Step8: Post-Qualification
Disqualified Bidders
1. A bidder that has been blacklisted by any
government agency or instrumentality.
2. Bidder or its employees is related within
the third civil degree of consanguinity or
affinity to officials or employees of the
procuring entity with direct access to
information that may affect bidding.
3. A bidder is found to have committed an act
that constitutes fraud or misrepresentation
or to have colluded with others for the bidding.
STEP 5: PreBid Conference/
Issue Bid
Bulletins
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
STEP 8: PostQualification
Step8: Post-Qualification
2 or more
bids
HRB
HRRB
1 bid
submitted
SRB
SRRB
STEP 6:
Receive and
Open Bids
STEP 7: Bid
Evaluation
STEP 8: PostQualification
Step8: Post-Qualification
Scenarios
HRB fails criteria
for post
qualification
No bidder postqualifies
STEP 6:
Receive and
Open Bids
Post-qualification
done on 2nd HRB
BIDDING FAILURE
STEP 7: Bid
Evaluation
STEP 8: PostQualification
STEP 9:
Award Contract
Issue Notice of Award (NOA)
Participant/s:
Requisites:
Purpose:
Tasks:
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract
Signing and
Approval
Implementation
Postqualified
HRB
declared as
HRRB
STEP 9: Award
Contract, Issue
Notice of Award
BAC
recommend
award of
contract
STEP 10:
Contract
Signing and
Approval
HOPE
approval of
contract
award
Compliance
with
requirements
Implementation
CONTRACT
Performance Security
Credit line, if applicable
Notice of Award (NOA) of Contract
Other contract documents required
by existing laws and/or the
procuring entity.
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract
Signing and
Approval
Implementation
STEP 10:
Contract Signing and Approval
Participant/s:
Requisites:
Purpose:
Tasks:
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract
Signing and
Approval
Implementation
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract
Signing and
Approval
Implementation
STEP 10:
Contract
Signing and
Approval
Implementation
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract
Signing and
Approval
Implementation
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract
Signing and
Approval
Implementation
winning bidder.
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract
Signing and
Approval
Implementation
STEP 11:
Issue the Notice to Proceed
(NTP)
Participant/s:
Procurement Office/End-user,
HOPE/approving authority, Winning bidder
Requisites:
Purpose:
Tasks:
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract
Signing and
Approval
Implementation
Issue Notice
to Proceed
Post Notice
to Proceed
in PhilGEPs/
Website
Contract
Signed and
Approved
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract
Signing and
Approval
Implementation
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract
Signing and
Approval
Implementation
STEP 10:
Contract
Signing and
Approval
Implementation
END OF PROCUREMENT
PROCESS.
START OF
IMPLEMENTATION.
STEP 9: Award
Contract, Issue
Notice of Award
STEP 10:
Contract Signing
and Approval
Implementation
ACTIVITY 1:
Scenario:
DOH RO No. XOXO occupies a small office space of about 100
sqms. The office is located in an old building, in an alley behind
the town hall. Save for its empoyees, other people hardly ever
pass by much less enter the building.
DISCUSSION 1:
Suggested Answer: No the BAC is in correct.
The posting of the REI in the premises of procuring entity
ACTIVITY 2:
Scenario:
DOH RO No. XOXO has determined that it does not have
ACTIVITY 2:
Should the contract have been awarded to Tipidity?
Is it really not possible, in a regular procurement process,
that the winning bidder is not the one which submitted the
lowest bid?
Discuss among your group.
DISCUSSION 2:
It could be the case that the lowest bidder submitted an