Overview of Documentum

Agenda
What is Documentum ?

Brief History of Documentum

Architecture
Kernel
Application Services
Experiences
Tools
How and What EMC Documentum delivers
Summary

What is Documentum ?

Documentum provides a unified environment for capturing, storing,

accessing, organizing, controlling, retrieving and archiving any type
of unstructured information within an enterprise.

Documentum is product from the company Documentum

EMC acquired Documentum in 2003 and now it is called as
EMC Documentum

Brief History of Documentum

1990
COMPANY FOUNDED BY EX-INGRESS ENGINEERS
FUNDED BY XEROX
1993
FIRST VERSION OF SOFTWARE SHIPPED
DOCUMENTUM SERVER 1.0
1997
RENAMED AS DOCPAGE SERVER
1998
RENAMED AS EDMS 98
2000
NEW NAME FOR VERSION 4, DOCUMENTUM 4I
2002
DOCUMENTUM 5.0
2005
DOCUMENTUM 5.3
2007

DOCUMENTUM 6.0
2008
2009

4TH

DOCUMENTUM 6.5
QUARTER
NEW VERSION OF DOCUMENTUM

Architecture

Architecture

Kernel It is a unified environment where content is

stored, accessed and secured
Repository Infrastructure
Repository Services
Security Services

Content Objects

Content is stored in the repository as an object

Objects comprise three parts:

Content Assets or Source data
Represent the core information stored in its native format.
Content Attributes or Metadata
Describe the content assets with descriptors such as
keywords, owner, version, links and creation date.
Methods or Operations
Instructions to be performed on the content assets, such as
transform, notify and display.

Repository Infrastructure
Documentum repository consists of
four main components:
A file store containing the
content assets.
Attribute tables within a
relational database.
Full-text Indexes (Text based
content assets)
All words of the content assets
stored within the repository.
All keywords and other content
attributes (or metadata) that
describe the content assets.

Directory Services
A networked service from
which info can be looked-up and
retrieved about available
resources, including info about
groups, individuals, printers etc.

Repository Services Content Server

The repository can only be accessed via the Content Server.

It provides two storage-specific services:
Content Storage Services add a storage policy engine to the
Documentum repository that enables event triggered, ad hoc,
and batch execution of storage allocation and migration
polices.
Content Services for EMC Centra is the bridge between
Documentum repository and Centra, an EMC contentaddressed storage (CAS) system that ensures fast, easy,
online access with assured content authenticity and petabyte
scalability.

Repository Services - Content

Documentum repository stores content in a
consistent manner regardless of content
type, file size or file format. Content types
include but are not limited to the
following:
Document
Web page
XML document
Report
Executable
Engineering drawing
Scanned image
Audio or video file
Thumbnail file
Corporate Record

Security Services Core Services

It uses LDAP to synchronize user and group identities enterprisewide.

Assigns authorization rules through access control lists (ACL), which
are automatically applied to all repository objects when the objects are
created.
Every Operation performed by the Documentum Repository can be
recorded in an auditable record.

Auditing

Authorization

Authentication

Single sign-on

Security Services Trusted Content

Services
Documentum platform adds Trusted Content Services to tackle
application-specific security situations beyond the authentication and
authorization provided by the core security services of the content platform
Trusted Services include
Encrypted File Stores
Digital Shredding of deleted items
Support for electronic signatures.
Digital Shredding

Encryption

Electronic Signatures

Security Services Information Rights

Management Services
IRM services extend the security
and access controls on
documents and other types of
content beyond the boundaries
of content platform.
IRM Services secure Roving
Content that require persistent
protection across the network and
wherever the content is located and
stored.
IRM services add on IRM policy
server to the enterprise information
environment to secure the content
that is no longer managed by
documentum content server

Architecture

Application Services Group Provides various applicationlevel services for organizing, controlling, sequencing and
delivering content to, and from the repository.
Compliance Services
Content Services

Process Services

Compliance Services Retention Policy Services

Compliance Services provide capabilities for retaining content

and managing content as records. These are
Retention Policy Services
Records Manager
RPS specify and enforce the retention of objects in the
documentum repository by attaching one or more retention
policies to the objects. The objects cannot be changed or deleted
for the duration of the retention policy.
RPS enhances the standard documentum controls along three
important dimensions:
Notifications
Auditing
Reporting

Compliance Services Records Manager

Records Manager architecture

provides recordkeeping functionality as
services that can be used for electronic
and physical records alike.
Records Management capabilities
support electronic documents, e-mail
and paper based documents as managed
records. These capabilities leverage the
complementary offerings of the overall
documentum platform
Records Manager leverages RPS and
the capabilities of the documentum
platform to provide records management
capabilities in a modular fashion.

Content Services Library Services - Versioning

When a document is modified it is stored in the

repository as a new version
Each version is represented by a unique set of
properties and content
Each version has a unique version number
The initial version number is 1.0
By default, users access the most recent or current
version
Check-in/Check-out capabilities ensure users with
editing privileges do not overwrite one-anothers
versions or make incompatible updates.

Content Service Library Services - Renditions

A Content file can be associated with one or more renditions

A rendition is a read-only representation of the content that
differs from the original in some way i.e. different format,
language, resolutions etc.
A Content file and its renditions are managed as a single document
in the repository.

Content Services Workflow Services

Documentum workflow automates business activities and policies
for repository content.
A workflow is defined by a model, the sequence of steps that
comprise the process, and the actions that must occur at each step.
A workflow can be serial with activities occurring one after another,
or parallel, with all activities occurring simultaneously

Content Services Lifecycle Services

Documentum platform defines, maps and implements flexible
content lifecycle rules according to the business policies established by
the enterprise.
Lifecycle services assign a lifecycle stage to the content object, and
then manage the objects transition from one stage to another.
Each content object has only a single lifecycle

Content Services XML Services

Integrated XSLT (transformation engine).
Unlimited stylesheets stored in repository.
Facilitates multi-channel publishing.

Content Services Enterprise Content

Integration Services

Integration with
heterogeneous repositories

Search
Broker

Enterprise Content Integration

(ECI) Services enable
extending services to other
repositories

Adapter framework and ADK

Content Services Content

Transformation Services
Documentum provides a suite of CTS for changing various kinds of
content such as documents, photos, video and medical images into
different formats and resolutions. It also provides content analysis,
metadata extraction and thumb nailing for rich media content types.
Some of modules are:
Document Transformation services
Advanced document transformation
services
XML transformation services
Media transformation services
Audio / Video transformation services

Content Services Content Delivery

Services
Documentum platform provides sophisticated content deployment
and delivery services to supply content to web server farms, enterprise
portals and servers.
Documentum platform can be integrated with a wide variety of
network accessible application, personalization, portal and e-commerce
servers from enterprise vendors such as BEA, IBM, MS, Oracle.
Site Caching Services
It adds flexibility for distributing content to disparate delivery
environments.
Site Deployment Services
It complements site caching services by automatically delivering
content to multiple external web servers.
If the content cannot be delivered as scheduled, these services
also support rollback with self-repair.

Content Services Content Delivery

Services
Documentum platform can cache predefined sets of documents or
other content objects including both the content and content attributes
or metadata on intermediate servers in a high speed optimized cached
repository.
Applications can then access these attributes and assets to
automatically personalize and incorporate enterprise managed content.

Process Services Collaborative Services

Process Services capabilities includes Collaborative Services,
managing shared workspaces, as well as Business process
management, a set of products for managing business process across
the enterprise.

Process Services Business Process

Management
Documentum provides a complete suite of BPM products that
manages the complete lifecycle of business processes across the
enterprise.
Business Activity Monitoring (BAM) engine monitors critical
aspects of the business processes and provides up-to-date reports.
Business Process Engine runs and manages the end-to-end processes
and integrates with external applications through a SOA framework.
All of content is stored and managed with the repository.

Process Services Business Process

Management

Simulation

Business Process
Manager

Business
Process
Services

BAM Reporting

Process Forms

Process
Engine

Rules
Engine

Web Clients
Content Server

Architecture

Tools Group Provides capabilities for developing and deploying

content applications. It also provides web services for integrating
Content related objects with external enterprise applications.

Tools Group Enterprise Content Services and

Documentum API
Documentum Foundation Classes (DFC) is the published and
supported programming interface for accessing the functionality of
the documentum Platform. It provides Java and COM class libraries
that expose the functions that drive the documentum platform.
Documentum Foundation Services (DFS) are an SOA development
framework and API. They are based on web services, and designed to
support interoperable machine-to-machine interaction over a network.
Documentum Platform also includes Business Framework Object
(BOF). BOF provides a framework and a methodology to develop
reusable business logic components called Business Objects. This
framework is built into DFC and accessible from applications written
using DFC. It can implement business logic in reusable business
object components that can be plugged into middle-tier or client
applications.

Tools Group Enterprise Content Services and

Documentum API

Architecture

Experiences Group Provide the framework and interfaces enabling

users to process and use content management functionality in desktop or
Browser based applications.

Experiences Group WDK Framework

Documentum platform includes a Web Development Kit (WDK),

an application development framework for developing web based
clients and user applications.
WDK is used to provide a series of application connectors for
integrating documentum functionality within Word, Excel,
PowerPoint and documentum client for outlook as well as portlets for
exposing documentum functionality from within a portal.
WDK framework provides a set of WDK services that run locally
on a client-side device either within a browser or a desktop
applications and interact with server-side business objects.

Experiences Group Client Applications

Users interact with content
server repository through
client applications.
Documentum Clients
Application Integration
Custom Client
applications

How EMC Documentum delivers

Global and Distributed

Global and Distributed

Open Standards

Scalability

Secure

Documentum enforces appropriate levels of security as

organizations make their repository content available to a
wide range of contributors and users
Sensitive information in the repository file stores can be
encrypted.
It also supports electronic signatures and offers
extensive auditing of all system activities.
It secures roving content documents and other objects
that are moving around the network and beyond the purview
of the repository

Extensible

Documentum incorporates service oriented architecture

that exploits the capabilities of web services for integrating
with disparate enterprise applications.

What EMC Documentum delivers

Document Mgmt

Records Mgmt

Imaging

Web Content Mgmt

Digital Asset Mgmt

Collaboration

Summary

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