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Young Engineer Manual!!

How to make Cover Letter..?


How to make a successful C.V .?
Dont do in your C.V ..!
What Skills to add in your C.V ..?
22 Questions You Should Be Prepared For in
an Interview
Questions you are allowed to ask in the
interview
Questions Should Not Ask You
Have a Perfect usage of Time

How to make Cover Letter..?


1. Limit your letter to not more than one page.
2. Direct your letter to a specific person Try your best to research the
contact person in charge. If all your attempts fail, top your letter with
"to whom it may concern."
3. Address the hiring person by last name preceded by Mr. Or Ms.,
unless you have been previously introduced.
4. Make sure of the correct spelling of name and title of the recipient.
5. Be brief and to the point, keeping a professional business tone to
your letter.

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How to make Cover Letter..?


6. Tailor your letter to the recipient: Do not have a ready-made
cover letter for all potential employers.
7. Briefly mention why you are interested in this company in
specific.
8. Research some information about the company and its
activities.
9. Limit your paragraphs to a maximum of four to five lines: Do not
repeat what's in your resume but rather refer to it for more
details.
10. Have a friend or colleague proofread and/or edit your letter for
typos and grammatical errors.
11. Follow up on your letter and call your recipient on the day you
specified.

.?How to make a successful C.V


1. Position title and job description.
Provide your title, plus a detailed explanation of your daily activities
and measurable results. Since job titles are often misleading or their
function may vary from one company to another, your resume should
tell the reader exactly what youve done.
2. Clarity dates and places.
Document your work history accurately. Dont leave the reader
guessing where you were employed, or for how long. If youve had
overlapping jobs, find a way to pull them apart on paper, or eliminate
mentioning one to avoid confusion.
3. Details.
Specify some of the more technical, or involved aspects of your past
work or education. Have you performed tasks of any complexity, or
significance? If so, dont be shy, give one or two-sentence description.

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.?How to make a successful C.V


4. Proportion.
Give appropriate attention to jobs or educational credentials
according to their length, or importance to the reader. For
example, if you wish to be considered for a position at a bank,
dont write one paragraph describing your current job as a loan
officer, followed by three paragraphs about your high school
summer job as a lifeguard!
5. Relevancy.
Confine your resume to that which is job-related or clearly
demonstrates a pattern of success. For example, nobody really
cares that your hobby is spear fishing, or that you weigh 98
kilograms, or that you belong to an activist youth group.
Concentrate on the subject matter that addresses the needs of the
employer.

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.?How to make a successful C.V


6. Explicitness.
Leave nothing to imagination. Dont assume the resume reader knows, for
example, that Helwan University is in Zamalek, or that "C.S." stands for
computer science, etc.
7. Length.
You should only fill up a page or two. If you write more than two pages, it
becomes evident to the reader that you are unable to organize your thoughts,
and that you are trying too hard to make a good impression. If the content of
your resume is strong then there is no need for more than two pages.
8. Spelling, Grammar and Punctuation.
Create an error free document that represents the educated person you are (or
are striving to be). Always use a spell check program or better yet, consult a
professional writer.

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.?How to make a successful C.V


9. Readability.
Organize your thoughts in a clear, concise manner. Avoid writing in a
style that is fragmented or long winded.
10. Appearance and Presentation.
Dont deviate too much from the standard resume format in order to
avoid being trashed due to difficulty in reading.
11. Portray yourself as someone who is active and gets things done. Do
this by beginning sentences with action verbs.
12. Use headlines.
They really work. Headlines permit the reader to skim through your
resume and reach the areas that they are interested in quickly.

..!Dont do in your C.V


Here are some things you should definitely avoid when preparing
your resume:

Do not write resume or CV at the top - the first thing should be your
identification data.

Do not use colored paper to make your resume more attractive! The
attractiveness of a resume comes from its content and organization.
Print it on white or off white, good quality paper.

Do not submit a resume full of spelling mistakes. Use your computer


spell check and have a friend read it over. A resume full of mistakes is
a sign of a careless individual.

Do not include your gender and religion on a resume - your gender is


apparent from your name, and no employer will take religion into
account when hiring, nor will it matter whether you are veiled or not.

..!Dont do in your C.V

Do not give too many details of your marital status - married will do; the
employer doesnt need to know how many kids you have at this stage.
Do not put a picture of yourself unless it is specifically requested from
an employer; again, it will never be a basis for judgment.
Do not use abbreviations. Spell the word out the first time you use it,
and then you can use the abbreviation throughout the remainder of the
resume. This goes for even the most commonly known abbreviations.
Do not list your references on the resume. End your resume with
References Furnished Upon Request and if the interviewer wants
further details, hell let you know.
Appearances count, so do not try to save money by printing your
resume on cheap paper instead of good quality stock. Avoid coffee
stains, etc...

..!Dont do in your C.V

Do not reduce the size of your resume so that it becomes difficult to read. If
your experience requires you to have a lengthy resume, then by all means have
it.
Do not try to play around with the dates in order to hide the fact that you have
been unemployed, that you change jobs too frequently, or that you held lowlevel positions.
Do not simply copy the job description jargon from the company's HR manual
as your career objective.
Avoid repetitive words; they make your resume extremely boring.
Do not include the reason behind why you are not currently employed by each
job listed on your resume.

..!Dont do in your C.V


And remember:
Focus on your most recent experiences, rather than on everything youve
done in your life.

Do not apply to positions that you are not qualified for, concentrate
rather on the fields of interest where you qualify.

When you send out your resume, do not attach extra documents,
transcripts, and so forth, unless you are specifically asked to do so.

..?What Skills to add in your C.V


These are many skills you can choose of to put
in your C.V
Communication
Skills Communicate
precise information
Defining
Explaining
Interpreting ideas
Negotiating
Persuading

Presenting
Public speaking
Reading
Reasoning
Teaching/training
Writing/Editing

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..?What Skills to add in your C.V


Computer
Skills
Adobe Acrobat
ASP
C++
DHTML
HTML
Internet
Java Script

Macintosh
Macromedia Dream weaver
Macromedia Freehand
Microsoft Office
PC
XML

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..?What Skills to add in your C.V


Interpersonal
Skills
Ability to learn
Adaptable
Ambition Drive
Attention to detail
Confident
Cooperative
Work under stress

Listening
Organized
Resourceful
Problem Solving
Self-motivated
Team leader
Team member/player
Maintaining favorable image

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..?What Skills to add in your C.V


Administrative Skills
Assigning/Delegating
Coordinating
Directing
Organizing
Planning
Scheduling

Supervisory/Managerial
Skills
Decision-making
Evaluating
Implementing
Inspecting
Instructing
Organizing
Problem solving
Researching
Staff development

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..?What Skills to add in your C.V


Financial Skills

Creative Skills

Analyzing
Calculating
Estimating
Financial principles
Forecasting
Investing concepts
Projecting

Artistic
Color coordination
Craft Innovative
Creation
Designing
Idea creation
Painting/Drawing
Remodeling
Writing

Record keeping

22 Questions You Should Be


Prepared For in an Interview
1. What will my first project be?
2. After that, what will be next?
3. In which areas do you expect me to develop new
expertise?
4. What resources are available from the company and what
must be found elsewhere to reach my objectives?
5. What training will I receive, internally and externally?
6. How do you envision my growth in responsibilities?
7. What are the most important characteristics you are
looking for in a candidate to satisfy this position?

Questions You Should Be 22


Prepared For in an Interview
8. Why is this position open?
9. What types of people typically succeed in your
department?
10.The competitive environment in which the organization
operates?
What problem areas do you have?
11.How the organization's goals have changed over the past
three to five years?
12. What significant changes do you foresee in the near
future?
13. Would you please comment on your style of management
and the reporting structure?

Questions You Should Be 22


Prepared For in an Interview
14.What other positions exist or are planned with which this
position interacts?
15.What is unique and different about this position?
16.How will you measure my performance and how often?
17.Where could a person go who is successful in this
position and within what time frame?
18.Can you describe to me, step by step, the hiring
procedure for this position?
19.How long will it take before you reach a decision?
20.Do you have any finalists?
21.Who will be making the hiring decision?

Questions you are allowed to


ask in the interview
1. - What will my first project be?
2. - After that what will be next?
3. - In which areas do you expect me to develop new
expertise?
4. - What resources are available from the company and
what must be found else where to reach my objectives?
5. - What training will I receive, internally and externally? How do you envision my growth in responsibilities?
6. - What are the most important characteristics you are
looking for in a candidate to satisfy this position?
7. - Why is this position open?

Questions you are allowed to


ask in the interview
8. - What types of people typically succeed in your
department?
9. - The competitive environment in which the organization
operates?
10.- What problem areas do you have?
11.- How the organization's goals have changed over the
past three to five years?
12.- What significant changes do you foresee in the near
future?
13.- Would you please comment on your style of
management and the reporting structure?
14.- What other positions exist or are planned with which
this position interacts?

Questions you are allowed to


ask in the interview
15.- How will you measure my performance and how often?
16.- Where could a person go who is successful in this
position and within what time frame?
17.- Can you describe to me, step by step, the hiring
procedure for this position?
18.- How long will it take before you reach a decision?
19.- Do you have any finalists?
20.- Who will be making the hiring decision?

Questions Should Not Ask You


1. - Avoid questions about benefits, salary, and financial
issues. Although these are important, they should be
handled later, after the company has seen what you have
to offer.
2. -It is O.K. to ask for a benefits package to review at your
leisure.

Have a Perfect usage of Time


-List Your Tasks
At the beginning of each week, right down all the tasks you
need to get done. Take 10 minutes every morning to do
the same for that day.

Have a Perfect usage of Time


-Consider Your Tasks Carefully
After creating your task list, think about them for a few minutes.
Make sure that the tasks you included are things that you
really need to do. Extra, or optional, tasks should be listed as
such and should only be considered IF and WHEN you finish
important tasks.
If there are tasks you can delegate or divide with others, this can
be a timesaving option.
Can you divide any of your tasks into smaller parts? Doing this
makes bigger projects seem more attainable and make them
easier to tackle.
Also consider combining tasks when possible. For example, if you
have a meeting with a client about Project A and you also need
to discuss Project B, do this in one meeting

Have a Perfect usage of Time


-Include Details
Be sure to include smaller tasks, that may be overlooked,
that are important. This includes meetings, reports, and
even important phone calls and emails

Have a Perfect usage of Time


-Prioritize
Now prioritize your tasks. Try setting up a rating system
from 1 to 3, for example, with 1 being very important, 2important and 3-less important. Rate the tasks on your
list accordingly, while grouping tasks with the same
rating together. Remember that the priority of the task
could be based on the actual importance of the task or
deadlines.
Once you have a list of prioritized tasks, assign time frames
for each item. For example, Task 1 will need 1 hour, Task
2 will require 30 minutes, etc.

Have a Perfect usage of Time


-Mark Them..!
Work the tasks into your calendar. There are many programs
and applications that can help you do this. If you do not
have one, a desk calendar or any other calendar will be
fine.
Try to schedule tasks with a rating of 1 first. One time too
often people start with the smaller, less important tasks
and end up not getting around to the more important
ones. Your preferences should also play a part in getting
organized. If you are a morning person, organize your
more important tasks or those requiring more
concentration in the morning

Have a Perfect usage of Time


-Recurrent Activities
Try to schedule set times for repeated activities as reading
email or making sales calls. You can plan to check email
for 10 minutes every. For example, if you receive a lot of
email or make frequent sales calls, it would be a good
idea to include set times for such activities.

-Make Room For Surprises


Remember to always set some time aside for anything
unexpected and interruptions that are bound to happen.
Allocating such time will help you to stick to your
schedule instead of having to push things back because of
surprises.

Have a Perfect usage of Time


-Stick To It
To make planning worthwhile you need to FOLLOW your
plan. There is no point in creating a task list and creating
a detailed schedule if you dont stick to it. That would be a
waste of time!

-Revise and Update Your Plan


See what works best for you. Does planning tasks a day
before work better for you than planning for the day in
the morning? There is no right or wrong way to do this.
What works for you is right for you.