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McGraw-Hill/Irwin
THE ACCOUNTING
CYCLE: CAPTURING
ECONOMIC EVENTS
3-2
The
The Ledger
Ledger
Cash
Accounts
Payable
Capital
Stock
McGraw-Hill/Irwin
Accounts
Accounts are
are
individual
individual records
records
showing
showing increases
increases
and
and decreases.
decreases.
The
The entire
entire group
group of
of
accounts
accounts is
is kept
kept
together
together in
in an
an
accounting
accounting record
record
called
called aa ledger.
ledger.
3-3
The
The Use
Use of
of Accounts
Accounts
Increases are
recorded on one
side of the Taccount, and
decreases are
recorded on the
other side.
McGraw-Hill/Irwin
Right
or
Credit
Side
3-4
Lets
Lets see
see how
how
debits
debits and
and credits
credits
are
are recorded
recorded in
in the
the
Cash
Cash account
account for
for
JJs
JJs Lawn
Lawn Care
Care
Service.
Service.
McGraw-Hill/Irwin
3-5
Debit
Debit and
and Credit
Credit Entries
Entries
Receipts
are on
the debit
side.
5/1
5/1
5/25
5/25
5/29
5/29
5/31
5/31
Bal.
Bal.
McGraw-Hill/Irwin
Cash
Cash
8,000
5/2
8,000
5/2 2,500
2,500 Payments
75
5/8
75
5/8 2,000
2,000 are on the
credit
750
150
750 5/28
5/28
150
side.
5/31
50
5/31
50
4,125
4,125
The
Thebalance
balanceis
isthe
the
difference
differencebetween
between
the
thedebit
debitand
andcredit
credit
entries
entriesin
inthe
the
account.
account.
3-6
Debit
Debit and
and Credit
Credit Rules
Rules
Debits
Debits and
and credits
credits affect
affect accounts
accounts as
as follows:
follows:
A = L + OE
ASSETS
LIABILITIES
EQUITIES
Debit
Credit
for
for
Increase Decrease
Debit
Credit
for
for
Decrease Increase
Debit
Credit
for
for
Decrease Increase
McGraw-Hill/Irwin
Double
Double Entry
Entry Accounting
Accounting The
The Equality
Equality of
of
Debits
Debits and
and Credits
Credits
3-7
A = L + OE
=
Debit
balances
Credit
balances
In
In the
the double-entry
double-entry accounting
accounting system,
system,
every
every transaction
transaction is
is recorded
recorded by
by equal
equal
dollar
dollar amounts
amounts of
of debits
debits and
and credits.
credits.
McGraw-Hill/Irwin
3-8
Lets record
selected
transactions for
JJs Lawn Care
Service in the
accounts.
McGraw-Hill/Irwin
May
May 1:
1: Jill
Jill Jones
Jones and
and her
her family
family invested
invested $8,000
$8,000
in
in JJs
JJsLawn
Lawn Care
Care Service
Service and
and received
received 800
800 shares
shares
of
of stock.
stock.
McGraw-Hill/Irwin
3-9
May
May 1:
1: Jill
Jill Jones
Jones and
and her
her family
family invested
invested $8,000
$8,000
in
in JJs
JJsLawn
Lawn Care
Care Service
Service and
and received
received 800
800 shares
shares
of
of stock.
stock.
3-10
Cash increases
$8,000 with a debit.
Capital Stock
increases $8,000
with a credit.
Cash
5/1 8,000
Capital Stock
5/1 8,000
McGraw-Hill/Irwin
May
May 2:
2: JJs
JJs purchased
purchased aa riding
riding lawn
lawn mower
mower
for
for $2,500
$2,500 cash.
cash.
McGraw-Hill/Irwin
3-11
May
May 2:
2: JJs
JJs purchased
purchased aa riding
riding lawn
lawn mower
mower
for
for $2,500
$2,500 cash.
cash.
Cash decreases
$2,500 with a credit.
Cash
5/1 8,000
5/2 2,500
McGraw-Hill/Irwin
3-12
May
May 8:
8: JJs
JJs purchased
purchased aa $15,000
$15,000 truck.
truck. JJs
JJs
paid
paid $2,000
$2,000 in
in cash
cash and
and issued
issued aa note
note payable
payable
for
for the
the remaining
remaining $13,000.
$13,000.
McGraw-Hill/Irwin
3-13
May
May 8:
8: JJs
JJs purchased
purchased aa $15,000
$15,000 truck.
truck. JJs
JJs
paid
paid $2,000
$2,000 in
in cash
cash and
and issued
issued aa note
note payable
payable
for
for the
the remaining
remaining $13,000.
$13,000.
Truck increases
$15,000 with a debit.
Truck
5/8 15,000
3-14
Cash decreases
$2,000 with a credit.
Notes Payable
increases $13,000
with a credit.
Cash
5/1 8,000
5/2 2,500
5/8 2,000
Notes Payable
5/8 13,000
McGraw-Hill/Irwin
May
May 11:
11: JJs
JJs purchased
purchased some
some repair
repair parts
parts for
for
$300
$300 on
on account.
account.
3-15
McGraw-Hill/Irwin
Will Accounts
Payable increase or
decrease?
May
May 11:
11: JJs
JJs purchased
purchased some
some repair
repair parts
parts for
for
$300
$300 on
on account.
account.
3-16
Accounts Payable
increases $300 with
a credit.
Accounts Payable
5/11
300
McGraw-Hill/Irwin
May
May 18:
18: JJs
JJs sold
sold half
half of
of the
the repair
repair parts
parts to
to
ABC
ABC Lawns
Lawns for
for $150,
$150, aa price
price equal
equal to
to JJs
JJs cost.
cost.
ABC
ABC Lawns
Lawns agrees
agrees to
to pay
pay JJs
JJs within
within 30
30 days.
days.
Will Tools &
Equipment increase
or decrease?
McGraw-Hill/Irwin
3-17
Will Accounts
Receivable increase
or decrease?
May
May 18:
18: JJs
JJs sold
sold half
half of
of the
the repair
repair parts
parts to
to
ABC
ABC Lawns
Lawns for
for $150,
$150, aa price
price equal
equal to
to JJs
JJs cost.
cost.
ABC
ABC Lawns
Lawns agrees
agrees to
to pay
pay JJs
JJs within
within 30
30 days.
days.
Tools & Equipment
decreases $150 with
a credit.
Tools & Equipment
5/2 2,500 5/18
150
5/11
300
McGraw-Hill/Irwin
3-18
Accounts Receivable
increases $150 with
a debit.
Accounts Receivable
5/18
150
3-19
The
The Journal
Journal
In
In an
an actual
actual accounting
accounting system,
system, transactions
transactions
are
are initially
initially recorded
recorded in
in the
the journal.
journal.
GENERAL JOURNAL
Date
P
R Debit
Credit
2005
May 1 Cash
Capital Stock
8,000
8,000
Posting
Posting Journal
Journal Entries
Entries to
to the
the Ledger
Ledger
Accounts
Accounts
3-20
Posting
involves
copying
information
from the
journal to the
ledger
accounts.
McGraw-Hill/Irwin
Posting
Posting Journal
Journal Entries
Entries to
to the
the Ledger
Ledger
Accounts
Accounts
3-21
GENERAL JOURNAL
Date
P
R Debit
Credit
2005
May 1 Cash
8,000
Capital Stock
8,000
Date
2005
May 1
McGraw-Hill/Irwin
Cash
Debit
Credit
8,000
Balance
8,000
Posting
Posting Journal
Journal Entries
Entries to
to the
the Ledger
Ledger
Accounts
Accounts
3-22
GENERAL JOURNAL
Date
P
R Debit
Credit
2005
May 1 Cash
8,000
Capital Stock
8,000
Date
2005
May 1
McGraw-Hill/Irwin
Capital Stock
Debit
Credit
8,000
Balance
8,000
Posting
Posting Journal
Journal Entries
Entries to
to the
the Ledger
Ledger
Accounts
Accounts
3-23
GENERAL JOURNAL
Date
P
R Debit
Credit
2005
May 2 Tools & Equipment
Cash
2,500
2,500
Lets
Lets see
see what
what the
the cash
cash account
account looks
looks like
like after
after
posting
posting the
the cash
cash portion
portion of
of this
this transaction
transaction for
for
JJs
JJs Lawn
Lawn Care
Care Service.
Service.
McGraw-Hill/Irwin
3-24
Ledger
Ledger Accounts
Accounts After
After Posting
Posting
Date
2005
May 1
2
General Ledger
Cash
Debit
Credit
8,000
2,500
Balance
8,000
5,500
This
This ledger
ledger format
format is
is referred
referred to
to as
as aa
running
running balance.
balance.
McGraw-Hill/Irwin
3-25
Ledger
Ledger Accounts
Accounts After
After Posting
Posting
Date
2005
May 1
2
General Ledger
Cash
Debit
Credit
8,000
2,500
Balance
8,000
5,500
TT accounts
accounts are
are simplified
simplified versions
versions of
of
the
the ledger
ledger account
account that
that only
only show
show the
the
debit
debit and
and credit
credit columns.
columns.
McGraw-Hill/Irwin
3-26
What
What is
is Net
Net Income?
Income?
Net
Net income
income is
is not
not an
an asset
asset its
its an
an increase
increase in
in
owners
ownersequity
equity from
from profits
profits of
of the
the business.
business.
A = L + OE
Increase
Increase
. . . but this is
what net income
really means.
3-27
Retained
Retained Earnings
Earnings
A = L + OE
Capital
Stock
Retained
Earnings
3-28
The
The Income
Income Statement:
Statement: A
A Preview
Preview
JJ's Lawn Care Service
Income Statement
For the Month Ended May 31, 2005
Sales Revenue
Operating Expense:
Gasoline Expense
Net Income
750
50
700
The
Theincome
incomestatement
statementsummarizes
summarizesthe
the profitability
profitability
of
of aabusiness
businessfor
for aa specified
specifiedperiod
periodof
of time.
time.
McGraw-Hill/Irwin
3-29
Accounting
Accounting Periods
Periods
McGraw-Hill/Irwin
3-30
Revenue
Revenue and
and Expenses
Expenses
McGraw-Hill/Irwin
Increases
owners equity.
The costs of
goods and
services used up
in the process of
earning revenue.
Decreases
owners equity.
The
The Realization
Realization Principle:
Principle: When
When To
To
Record
Record Revenue
Revenue
3-31
Realization Principle
Revenue should be
recognized at the
time goods are sold
and services are
rendered.
McGraw-Hill/Irwin
The
The Matching
Matching Principle:
Principle: When
When To
To
Record
Record Expenses
Expenses
3-32
Matching Principle
Expenses should be
recorded in the
period in which they
are used up.
McGraw-Hill/Irwin
Debits
Debits and
and Credits
Credits for
for Revenue
Revenue and
and
Expense
Expense
Expenses
decrease
owners
equity.
EQUITIES
Debit
Credit
for
for
Decrease Increase
Revenues
increase
owners
equity.
EXPENSES
REVENUES
Debit
Credit
for
for
Increase Decrease
Debit
Credit
for
for
Decrease Increase
McGraw-Hill/Irwin
3-33
3-34
Investments
Investments by
by and
and Payments
Payments to
to Owners
Owners
Payments to
owners
decrease
owners
equity.
EQUITIES
Debit
Credit
for
for
Decrease Increase
DIVIDENDS
Debit
Credit
for
for
Increase Decrease
McGraw-Hill/Irwin
Owners
investments
increase
owners
equity.
CAPITAL STOCK
Debit
Credit
for
for
Decrease Increase
3-35
Lets
Lets analyze
analyze the
the
revenue
revenue and
and
expense
expense
transactions
transactions for
for
JJs
JJs Lawn
Lawn Care
Care
Service
Service for
for the
the
month
month of
of May.
May.
We
We will
will also
also
analyze
analyze aa dividend
dividend
transaction.
transaction.
McGraw-Hill/Irwin
May
May 29:
29: JJs
JJs provided
provided lawn
lawn care
care services
services for
for
aa client
client and
and received
received $750
$750 in
in cash.
cash.
McGraw-Hill/Irwin
3-36
May
May 29:
29: JJs
JJs provided
provided lawn
lawn care
care services
services for
for
aa client
client and
and received
received $750
$750 in
in cash.
cash.
Cash increases
$750 with a debit.
Cash
5/1 8,000
5/2 2,500
5/29
750
5/8 2,000
McGraw-Hill/Irwin
3-37
Sales Revenue
increases $750 with
a credit.
Sales Revenue
5/29
750
May
May 31:
31: JJs
JJs purchased
purchased gasoline
gasoline for
for the
the lawn
lawn
mower
mower and
and the
the truck
truck for
for $50
$50 cash.
cash.
3-38
McGraw-Hill/Irwin
Will Gasoline
Expense increase or
decrease?
May
May 31:
31: JJs
JJs purchased
purchased gasoline
gasoline for
for the
the lawn
lawn
mower
mower and
and the
the truck
truck for
for $50
$50 cash.
cash.
3-39
Cash
5/1 8,000
5/2 2,500
5/29
750
5/8 2,000
5/31
50
McGraw-Hill/Irwin
Gasoline Expense
increases $50 with a
debit.
Gasoline Expense
5/31
50
May
May 31:
31: JJs
JJs Lawn
Lawn Care
Care paid
paid Jill
Jill Jones
Jones and
and
her
her family
family aa $200
$200 dividend.
dividend.
McGraw-Hill/Irwin
3-40
Will Dividends
increase or
decrease?
May
May 31:
31: JJs
JJs Lawn
Lawn Care
Care paid
paid Jill
Jill Jones
Jones and
and
her
her family
family aa $200
$200 dividend.
dividend.
Cash decreases
$200 with a credit.
Cash
5/1 8,000
5/2 2,500
5/29
750
5/8 2,000
5/31
50
5/31
200
McGraw-Hill/Irwin
3-41
Dividends increase
$200 with a debit.
5/31
Dividends
200
3-42
Now,
Now, lets
lets look
look at
at
the
the Trial
Trial Balance
Balance
for
for JJs
JJs Lawn
Lawn Care
Care
Service
Service for
for the
the
month
month of
of May.
May.
McGraw-Hill/Irwin
3-43
All balances
JJ's Lawn Care Service
are taken from
Unadjusted Trial Balance
the ledger
May 31, 2005
accounts on
Cash
$ 3,925
May 31 after
Accounts receivable
75
considering all
Tools & equipment
2,650
Truck
15,000
of JJs
Notes payable
$ 13,000
transactions
Accounts payable
150 for the month.
Capital stock
Dividends
Sales revenue
Gasoline expense
Total
McGraw-Hill/Irwin
8,000
200
750
50
$ 21,900 $ 21,900
Proves equality
of debits and
credits.
Journalize
transactions.
Post entries to
the ledger
accounts.
Prepare trial
balance.
3-44
Make end-ofyear
adjustments.
Prepare
Prepare adjusted
financial
trial balance.
The McGraw-Hill Companies, Inc.
statements.
3-45
End
End of
of Chapter
Chapter 33
McGraw-Hill/Irwin