THE RAILWAY SERVANTS(PASS )RULES

By

MOHANDAS P
Asst. Professor (Personnel Management)
National Academy of Indian Railways,
Vadodara

TYPES OF PASSES

METAL PASS
CARD PASS
CHEQUE PASS

METAL PASS

GOLD
SILVER
BRONZE

CARD PASS

DUTY CARD PASS

RESIDENTIAL CARD PASS
SCHOOL CARD PASS
UNIONS CARD PASS

( OFFICE BEARERS)

CHEQUE PASS
DUTY CHEQUE
PASS

PRIVILEGE CHEQUE PASS

POST RETIREMENT
COMPLIMENTARY CHEQUE PASS
WIDOW PASS
SPECIAL PASS
SCHOOL PASS

PASS ON PRIVILEGE ACCOUNT.

FOR GROUP A & B - FIRST A CLASS SIX SETS
PER YEAR FROM THE DATE OF APPOINTMENT IN
RAILWAYS OR TAKEN OVER CHARGE IN GROUP
A&B.

FOR GROUP C & D ONE SET UPTO FIVE YEARS

& AFTER COMPLETION OF 5 YRS. SERVICE,
ENTITLED FOR THREE SETS PER YEAR.
GRADE PAY 4200 & ABOVE FIRST CLASS(GREEN)
GRADE PAY 2800 SECOND
(YELLOW)ENTITLED FOR 3RD AC.

RAILWAY SERVANT PASS RULES SCHD.-II (PRIVILEGE)

CLASS

GRADE PAY 1900 & ABOVE BUT BELOW GP 2800

3RD

ONE SECOND A (YELLOW)ENTITLED FOR

AC & TWO SECOND CLASS (PINK)

GRADE PAY 1800

ONE SECOND A (YELLOW) ENTITLED FOR

3RD
AC & TWO SECOND CLASS (PINK) WITH
EFFECT FROM 06/01/2011.

RAILWAY SERVANT PASS RULES SCHD.-II (PRIVILEGE)

PRIVILEGE PASSES ADMISSIBLE TO:

SELF & FAMILY

1) WIFE/HUSBAND
2) SON/ SONS UPTO 21 YRS

3) BONIAFIDE STUDENT OF ANY RECOGNISEDEDUCATIONAL

INSTITUTE. (SONS EVEN AFTER 21 YEARS OF AGE)
4) OR INVALID SON OF ANY AGE
5) UNMARRIED DAUGHTERS OF ANY AGE
6) W/DAUGHTERS./ LEGALLY DIVORCED DAUGHTERS
RAILWAY SERVANT PASS RULES
SCHD.-II (PRIVILEGE)

RAILWAY SERVANT PASS RULES

SCHD.-II (PRIVILEGE)

4)

A MAXIMUM OF 02 DEPENDANTS ARE

ALLOWED IN A PASS/PTO.

5)

IF DEPENDANTS ARE INCLUDED, TOTAL

CANNOT
EXCEED
05
MEMBERS.
NO
CEILING/RESTRICTION ON NUMBER OF FAMILY
MEMBERS.

6)

IF RLY.SERVANT,HIS/HER FAMILY MEMBER OR

DEPENDANT IS BLIND IN BOTH EYES (AS
ERTIFIED BY RLY.DOCTOR), IF TRAVELS ALONE,
ONE COMPANION CAN BE ALLOWED TO
TRAVEL IN SAME CLASS.
RAILWAY SERVANT PASS RULES
SCHD.-II (PRIVILEGE)

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VALIDITY:

FULL/HALF SET- 04 CALENDER MONTHS FROM DATE OF

ISSUE

BREAK JOURNEY:

CAN BE AVAILED WITHOUT ANY LIMIT

CAN BE AVAILED AT THE STATION NOT MENTIONED AS BREAK

JOURNEY BY GETTING THE PASS ENDORSED BY THE SM/TC.

DOUBLE JOURNEY IS NOT ALLOWED, 15% OF SHORTEST

ROUTE TO BE COUNTED WHICHEVER IS LESS.

TRAVELLING IN HIGHER CLASS:

CAN TRAVEL ON PAYMENT OF DIFFERENCE OF FARE.

RAILWAY SERVANT PASS RULES
SCHD.-II (PRIVILEGE)

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Year Ending Passes

Passes, PTOs , Post Retirement Complimentary passes, Widow

passes as due on for the year can be issued up to 31st March of next
year half set pass and 30 April in case of full set.

Validity of these passes/PTOs will be up to 31 March/30 April only.

Pass in next years account

One set of Pass/PTO/Complimentary Pass/Widow pass
not more than 100 days in advance of beginning of the
next year, for journeys commencing in the next year duly
debiting such issue of pass/PTO in the next years pass
account.
RAILWAY SERVANT PASS RULES
SCHD.-II (PRIVILEGE)

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PRIVILEGE TICKET ORDER (PTO)

i) TO BE ENCASHED BY PAYING 1/3 OF FARE OF THE
ENTITLED CLASS OR LOWER THAN THE ENTITLED
CLASS.

ii) CAN BE ENCASHED FOR TRAVELLING IN HIGHER

CLASS BY PAYING NECESSARY DIFFERENCE OF FARE.
iii) FOUR SETS OF PTOs PER YEAR IS ADMISSIBLE TO
GROUP A, B, C & D FROM THE DATE OF
APPOINTMENT.
VALID UPTO FOUR MONTHS FROM THE DATE OF ISSUE
(SINGLE/FULL)

RAILWAY SERVANT PASS RULES

SCHD.-II (PRIVILEGE)

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METAL PASS. (DUTY PASS)

i)

GOLD PASS :
ISSUED TO : CHAIRMAN & MEMBERS OF
RAILWAY
BOARD, GENERAL MANAGERs OF
ZONAL
RAILWAYS and Production Units & Chief
Commissioner for Railway
Safety.

ii) SILVER PASS : ISSUED TO: OFFICERS IN HAG AND SAG.

iii) BRONZE PASS :
ISSUED TO: OFFICERS IN
SELECTION
GRADE,
IN GRADE PAY 8700/AND JAG OFFICERS
WITH MORE THAN 3 YEARS
SERVICE IN
GRADE PAY 7600/-, ALONG WITH 1ST AC
AUTHORITY.

VALID ON INDIAN RAILWAYS

iv)

ALL OTHER GROUP-A & B OFFICERS ARE

ALSO ISSUED BRONZE PASS.

VALID ONLY ON ZONAL RAILWAY

RAILWAY SERVANT PASS RULES
SCHD.-I (DUTY)

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DUTY CARD PASS

i)

ADMISSIBLE TO GAZ. NON-GAZ. RAILWAY SERVANTS ON

ADMINISTRATIVE
GROUND TO
PERFORM DUTIES
FREQUENTLY.

ii) FOR ZONAL RAILWAY HODS APPROVAL.

iii) FOR ALL INDIA GENERAL MANAGERS APPROVAL.
iv) ISSUED BY NAME ONLY WITH
PASSPORT SIZE
PHOTOGRAPH DULY STAMPED ALONG WITH ANNEXURE.
v) IF A GROUP A & B OFFICER IS REQUIRED TO CUT SHORT
HIS TOUR LIVING BEHIND HIS FAMILY, A RETURN JOURNEY
PASS IS ADMISSIBLE TO HIS FAMILY.
vi) ENTITLEMENT AS PER PRIVILEGE PASS.
BOARD'S LETTER NO. E/W/2002PS51/10

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RESIDENTIAL CARD PASS

-

TO TRAVEL FROM HEADQUARTER TO RESIDENCE.

CLASS AS PER ENTITLEMENT. (AS PER FIFTH PAY COMM.)
( RAILWAY SERVANT PASS RULES 1986 SCHD. VI.)
FAMILY CARD PASS
ISSUED TO GAZETTED OFFICERS AND THEIR FAMILY
SCHOOL CARD PASS
ISSUED TO STUDENT SON/DAUGHTER TO TRAVEL BETWEEN
RESIDENCE TO SCHOOL/COLLEGE ON PRODUCTION OF
CERTIFICATE FROM RECOGNISED SCHOOL/COLLEGE.
SCHOOL CARD PASSES ARE NOT ADMISSIBLE FOR:
i) DAY AND NIGHT SCHOOL/COLLEGE.
ii) CORRESPONDENCE COURSES.
iii) DISTANCE IF MORE THAN 100 KMS BETWEEN SCHOOL /
COLLEGE AND RESIDENCE OF THE EMPLOYEE.
iv) WHOLE / PART TIME COURSE IN LANGUAGES.

RAILWAY SERVANT PASS RULES SCHD.-III (SCHOOL PASS)

SCHOOL / COLLEGE CHEQUE PASS

ENTITLES TO GROUP A,B,C & D TO AVAIL
3 SETS OR 6 HALF SETS IN A YEAR WHOSE
SON / DAUGHTER IS BONEFIDE STUDENT OF
RECOGNISED INSTITUTION

RAILWAY SERVANT PASS RULES

SCHD.-II (PRIVILEGE)

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POST-RETIREMENT COMPLIMENTARY PASS

ADMISSIBLE TO RLY. EMPLOYEE AFTER COMPLETION

OF RLY. SERVICE :
I)

GROUP A & B -20 YRS.

II) GROUP C - 20 YRS.

=>

=>

3 SETS PER YEAR

2 SET PER YEAR

iii) GROUP D 20 YRS (minimum) =>

1 SET PER YEAR

( E(W)95PS-5-8/1 DTD. 02/12/2003.)(Revised in 2014)

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iv) ADOPTED CHILD AFTER RETIREMENT

INCLUDED IN POST RETIRED PASS.

CAN

BE

v) POST RETD. COMP. PASS CAN BE SENT BY REGD.

AD. AT RAILWAYS COST TO THE RESIDENCE OF
RTD. RLY. EMPLOYEE WHEN REQUESTED.
vi) FAMILY IDENTITY CARD ARE ALSO ISSUED.
vii) CAN BE OBTAINED FROM ANY RLY. OFFICE AS PER
CHOICE, IRRRESPECTIVE OF THE RAILWAY OR
OFFICE FROM WHERE RETIRED.
ix) ON COMPLETION OF 65 YRS OF AGE, COMPANION
ALLOWED BY PAYING THE DIFFERENCE OF FARE AND
ON COMPLETION OF 70 YRS OF A
COMPANION
ALLOWED BY PAYING 1/3RD OF DIFFERENCE OF FARE
IN THE SAME CLASS.
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PERIOD OF SERVICE IN NON RLY.DEPT. PRIOR TO JOINING RLY.

IS NOT TO BE COUNTED FOR BENEFIT OF POST RETD.
PASSES, EXCEPT IN CASE OF EX. SERVICE MEN / CENTRAL
GOVT.

POST RETIREMENT PASSES ARE NOT ISSUED IN CASE OF :

A) UNAUTHORISED RETENTION OF RLY. QTR.
B) DISMISSED /REMOVED FROM SERVICE ON OR AFTER
26/10/2005. ( AS PER ADVANCE CORRECTION SLIP 49 TO RLY.
SERVANT PASS RULES ), IF GRANTED
COMPASSIONATE
ALLOWANCE, ARE ELIGIBLE FOR POST RTD. PASSES FROM
THE DATE OF GRANT OF COMPASSIONATE ALLOWANCE.
C) UNDER SUSPENSION :PASSES/PTOS MAY BE ISSUED IN
EXCEPTIONAL CIRCUMSTANCES WHEN RAILWAY SERVANTS
IS PERMITTED TO LEAVE THE HQ.
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WIDOW / WIDOWER COMPLIMENTARY PASS

HALF THE NUMBER OF POST RETIREMENT
COMPLIMENTARY
PASSES
THAT
THE
DECEASED RLY. EMPLOYEE WAS RECEIVING.
THE WIDOWS OF RLY. SERVANTS WHO WERE
IN RLY. SERVICE PRIOR TO 12.3.87 WILL BE
ELIGIBLE ON ONE TIME PAYMENT OF RS.
250/-.
WIDOW OF GR.D STAFF ENTITLE FOR 1 SET
OF PASS EVERY ALTERNATE YEAR.
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SPECIAL PASS
i) ON MEDICAL GROUNDS
a)

ISSUED WHEN RLY. MEDICAL FACILITY FOR TREATMENT ARE

NOT AVAILABLE AT A STATION, BUT AT A STATION WHERE RLY.
DISPENSARY OR HOSPITAL WITH THE REQUIRED FACILITIES
FOR TREATMENT IS AVAILABLE.

b)

PASSES TO BE ISSUED AS PER ENTITLEMENT ON PRIVILEGE

ACCOUNT.

c) HIGHER CLASS CAN BE ISSUED AT THE DISCRETION OF GM

OR RLY. BOARD.
ii) SPORTS PASS
ISSUED TO SPORTSPERSONS FOR PARTICIPATION IN VARIOUS
SPORTS EVENTS.
iii) CULTURAL PASS
ISSUED TO PARTICIPATE IN CULTURAL ACTIVITIES.
iv) SCOUTS AND GUIDES
ISSUED TO PARTICIPATE IN SCOUTS AND GUIDES ACTIVITIES.
RAILWAY SERVANT PASS RULES
SCHD.-II (PRIVILEGE)

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v) ON RETIREMENT (SETLEMENT PASS)

ONE HALF SET OF PASS ADMISSIBLE WHERE
THE EMPLOYEE INTENDTS TO SETTLE.
vi) KIT PASS
ISSUED
TO
TRANSPORT
HIS
PERSONNEL
BELONGINGS BY PASSENGER TRAIN OR GOODS
TRAIN.
vii) TRANSFER PASS
ISSUED TO RLY. EMP. ON HIS TRANSFER ON
ADMINISTRATIVE GROUND ONLY EX. OLD
STATION
TO
THE
STATION
WHERE
TRANSFERRED.
KIT PASS IS ALSO ISSUED AS ADMISSIBLE.
viii) SBF COMMITTEE MEMBERS
TO ATTEND SBF MEETING.

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ix)

CHILDRENS CAMP.
ISSUED TO THE WARDS OF THE RLY. EMP. TO ATTEND CAMPS
WITH THE APPROVAL OF GENERAL MANAGER.
x) ZRUCC MEMBERS.
1) FIRST CLASS PASS FOR JOURNEY BETWEEN THE STATION
NEAREST TO THEIR PLACE OF RESIDENCE AND THE PLACE
OF MEETING.
2) FIRST CLASS PASS ISSUED TO CONDUCT TOUR ON THEIR
CHOICE TWICE IN A YEAR.
xi) UNION CARD & CHEQUE PASS.
TO ATTEND UNION MEETINGS.
xii) JCCS MEMBERS.
TO ATTEND JCCS ANNUAL GENERAL MEETING.
xiii) SC/ ST CANDIDATES
WHEN CALLED FOR RRB EXAMS.

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xiv) FREEDOM FIGHTERS

A FIRST CLASS CARD PASS ISSUED WITH ONE COMPANION IN
SAME CLASS OVER STATION TO STATION OVER INDIANRAILWAYS
VALID FOR ONE YEAR WHO RECEIVES PENSION FROM CENTRAL
GOVERNMENT.
xv) ARJUNA AWARDEES, OLYMPIC / COMMONWEALTH /
DRONACHARYA AWARDEES
A FIRST CLASS CARD PASS OVER STATION TO STATION OVER
INDIAN RAILWAY VALID FOR TWO YEARS ISSUED BY RAILWAY
BOARD.
xvi) GALLANTRY AWARDEES
THE WINNER OF SIX CHAKRA SERIES VIZ. PARAMVIR, MAHAVIR,
VEER , ASHOK, SHAURY & KIRTI CHAKRAS ARE ADMISSIBLE FIRST
CLASS CARD PASS ALONGWITH ONE COMPANION IN SAME CLASS
OVER STATION TO STATION OVER INDIAN RAILWAYS FOR ONE
YEAR.
xvii) PRESIDENT POLICE MEDAL & POLICE MEDAL FOR
GALLANTRY
FIRST CLASS CARD PASS ALONGWITH ONE COMPANION IN SAME
CLASS OVER STATION TO STATION OVER
INDIAN RAILWAYS OR
ONE YEAR.
xviii)
TRAVELLING AUTHORITY TO TRAVEL ON RAILWAYS ABROAD
ON CONCESSIONAL RATE

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PENALTY FOR LOSS OF PASSES

GOLD
SILVER
BRONZE
FIRST CLASS A
FIRST CLASS
SECOND CLASS
FIRST CLASS A
FIRST CLASS
SECOND CLASS
1ST CLASS
2ND CLASS
I- A, 1st
2nd class

POST
CLASS

METAL PASS
:
3309/:
2610/:
2527/CHEQUE PASS
:
10/:
10/:
05/CARD PASS
:
35/:
35/:
12.50/NON RAILWAY STAFF
:
RS. 150/:
RS. 75/RETIREMENT CHEQUE PASS
:
RS. 25
:
RS. 10/-

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RAILWAY SERVANT PASS RULES SCHD.-II (PRIVILEGE)

DEFINATION
INVALID

MENTAL DISABILITY OR PHYSICALLY CRIPPLED WHICH PREVENT HIM

FROM EARNING, DMO HAS TO CERTIFY.
ATTENDANT
A PERSON EXCLUSIVELY EMPLOYED ON SALARY IN THE PERSONAL
SERVICE OF A RAILWAY SERVANT.
MISUSE OF PASSES CAN LEAD TO THE DAR ACTION.

THANK
YOU

RAILWAY SERVANT PASS RULES

SCHD.-II (PRIVILEGE)

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