PROJECT MANAGEMENT

Session 1
Introduction

Coverage Session 1
What is a project?
Project Management:1. Project Planning.
2. Project Scheduling.
3. Project Controlling.
Basic Tools:1. Bar chart.
2. Milestones chart.
Management Applications of Network Analysis

Definition of Project

A project (such as construction of a flyover,

power plant, research & development work,
repair & maintenance of an airplane, marketing
of a new product etc.) may be defined as a
collection of inter-related tasks or activities
which must be completed in a specified time
according to a specific order (or sequence) and
require resources such as money, materials,
manpower, facilities, space, etc.

What is Project Management?

Project management is the application
of knowledge, skills, tools and techniques
to project activities to meet project
requirements.*

Questions to be Answered by a Project

Manager
When do we expect project to be completed?
If any activity is delayed, what effect will this
have on the overall completion of the project?
If there are additional funds available to
reduce the time to perform certain activities,
how should they be spent?
What is the probability of completing the
project by due date?

Objectives of the Project Management

Project should finish on time.
Project cost should be within the allocated
budget.
Project should be within the laid down
technical specifications which satisfies the end
users.

Main Tasks of Project Manager

1. Project Planning.
2. Project Schedule.
3. Project Control.

1. Project Planning

Objectives.
Team Organization.
Performance Criteria: Time, Cost.
Requirement of Resources.
Developing of Network.

2. Project Schedule
Availability of Resources (Human, Material,
Financial).
Duration estimates of activities.
Selection of Managerial Technique.
Networks (PERT, CPM).

3. Project Control

Monitoring.
Revision & Updating.
Rescheduling Measures.
Reallocation of Resources.

Gantt Chart An Example

S.No.

Activity

Duration

1.

Preparing a pattern for casting

4 weeks

Preparing a mould

2 weeks

Casting and cleaning operation of A

1 weeks

Heat Treatment of A

2 weeks

Installing machine M

7 weeks

Machining part B

5 weeks

Assembling parts A & B

3 weeks

Preparing the test jig

4 weeks

Testing the assembly

2 weeks

10

Packing the dispatch

1 weeks

GANTT CHART
Activity
Prepare Pattern
Prepare Mould
Cast & Clean A
Heat Treatment A
Install Machine M
Machine Part B
Assemble Parts A & B
Prepare Test Rig
Test Assembly
Pack & Dispatch

111 1 1 111 1
1 2 3 456 7 8 9012 3 4 567 8

GANTT CHART
Activity
Prepare Pattern
Prepare Mould
Cast & Clean A
Heat Treatment A
Install Machine M
Machine Part B
Assemble Parts A & B
Prepare Test Rig
Test Assembly
Pack & Dispatch

1 1 1 1 1 1 1 1 1
1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8

Limitations of Bar Chart

Bar chart can not show clearly the
interdependencies among various activities.
Bar chart does not show the progress of work,
therefore cant be used as control device.
Bar chart cant reflect the uncertainties or
tolerances in the duration times estimated for
various activities.

Milestone Charts
For dynamic programming, knowledge of
amount of work in progress or jobs completed
is necessary.
Suppose 10th weeks have elapsed, what
progress is made?

Lagging

MILESTONE
GANTT CHART
Activity

Prepare Pattern
Prepare Mould
Cast & Clean A
Heat Treatment A
Install Machine M
Machine Part B
Assemble Parts A & B
Prepare Test Rig
Test Assembly
Pack & Dispatch
At the end of 10th week

1
0

1
1

1
2

1
3

1
4

1
5

1
6

1
7

1
8

Exercise 1- Represent on Gantt Chart

Activity

Duration in days

Design Questionnaire

Print Question paper

Distribute to Various Centres

Answer Questionnaire

Collect Answer Books at Main

Office

Exercise 1
Activity
Design Questionnaire
Print question paper
Distribute to various centers
Answer questionnaire
Collect answer books at main office

1
0

1
1

1
2

1
3

1
4

1
5

1
6

1
7

1
8

Exercise 2 - Represent on Gantt Chart

A project is to be represented by a bar chart. The duration for
each activity is in days work . These are the actual work days.
The project commenced on Monday 7th June 2010, with five
working days a week. Draw the Gantt chart with horizontal
scale denoting calendar dates. The activities duratio are shown
in next slide.
Activities 1 & 2 can occur concurrently. Activity 3 can take
place after activity 2 is completed. Activities 4,6, and 3 can
occur concurrently. Activity 8 can start 4 days after the
commencement of activity 6. Activity 7 should follow activity
5. Activity 5 can begin concurrently with activity 8.
( ---- Data continued in next slide.)

Exercise 2 - Data
Activity

Duration in Days

Activity 1

Activity 2

Activity 3

Activity 4

Activity 5

Activity 6

Activity 7

Activity 8

Exercise 2
June, 2010
Activity
Activity 1
Activity 2
Activity 3
Activity 4
Activity 5
Activity 6
Activity 7
Activity 8

1 1 1 1 1 1
7 8 9 0 1 2 3 4 5

1
6

1
7

1
8

1
9

2
0

2
1

2
2

2
3

2
4

2
5

2
6

2
7

2
8

2
9

3
0

Exercise 2
June, 2010
Activity
1
2
3
4
5
6
7
8

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

Exercise 2 - Monitoring
Answer the following:1. On what calendar date the project was
completed?
2. On 23rd June, what was the progress of the
project?

Exercise 2 - Monitoring
Answer 1:- The project completed on 30 th
June.
Answer 2:(i) Activities 1,2,3,4,5,6 had completed.
(ii) Activity 7 was under progress for 2 days,
4 more days required for its completion.
(iii) Activity 8 was under progress for 4 days,
2 more days required for its completion.

Thanks