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FINANCIAL AUDIT
FINANCIAL AUDIT
What is an audit?
Auditing?
Put your own definition..
Historical Background of
audit
The role of auditor goes back
many hundreds of years. There
are records from ancient Egypt
and Rome, showing that people
were employed to review work
done by tax collector and estate
managers
The emphasis was very much on
the detection of fraud and other
irregularities
Historical Background of
audit
Emphasis has changed and the
role of the auditor becomes much
more sophisticated
Stewardship requires an outsider
with sufficient independence and
objectively to review the accounts
of stewardship and to express an
opinion as to their honesty or
otherwise.
DISADVANTAGES OF AUDIT
ADVANTAGES OF AUDIT
Companies
Directors
Assurance
that statutory
responsibilities concerning
accounts have been carried out
Assistance with statutory
responsibilities concerning
accounts
Availability of expert professional
advice
The letter of weakness
ADVANTAGES OF AUDIT
To shareholders
Assurance
ADVANTAGES OF AUDIT
Assurance
Assurance
DUTIES OF AUDITORS
Carry
AUDIT AND
AUDIT REFERS
AUDITING
to an independent
statements of an enterprise,
conducted with a view to
expressing an opinion
as to whether those statements
give a true and fair view
say financial
statements shows true
and fair view.. What
is it?
Objectives of Auditing
Primary
Objective (main
objective)
To produce a report by the
auditor of his opinion of the
truth and fairness of financial
statements so that any
person reading or using them
can have belief in them
Objectives of Auditing
Secondary
To
AUDIT OBJECTIVES
Validity
Completeness
Cutoff
Ownership
Accuracy
Valuation
Classification
Disclosure
LIMITATION OF AUDIT
The
of limitations
PROFESSIONAL SCEPTICISM
PROFESSIONAL SCEPTICISM
Professional
pronouncements on Auditing
Professional
The
Professional
behavior
confidentiality
TYPES OF AUDIT
Statutory
TYPES OF AUDITS
-Financial statements audit
-Compliance audits
-Operational audits
-Comprehensive audits
-Forensic audits
TYPES OF AUDITORS
-External auditors
-Internal auditors
-Government auditors
-Forensic auditors
Financial
Statements
Audit
Report
Management
Assertions
Audit
Objectives
Audit
Procedures
Evidence
MANAGEMENT ASSERTIONS
Existence or occurrence
Completeness
audit approach
Ascertain in the accounting system and
internal controls
Assess the accounting system and internal
controls
Test the accounting system and internal
controls
Test the financial statements ( substantive
testing)
Review the financial statements
Express an opinion
OR
Establish
Plan
the audit
Consider
internal control
Conduct
substantive audit
procedures
Complete
Issue
the audit
audit report
ASSURANCE ENGAGEMENT
ASSURANCE ENGAGEMENT
THE RELATIONSHIP
BETWEEN AUDITING,
ATTESTATION, AND
ASSURANCE SERVICES
Auditing
Attestation
Assurance
-Materiality
-Audit risk
-Evidence
Materiality
Evidence
INTERNAL AUDITING
An internal audit is an
independent activity established
by management to examine and
evaluate the organizations risk
management process and
systems of control, and to make
recommendations for the
achievement of company
objectives.
INTERNAL AUDITING
The
Internal auditing
External auditing
Objectives
Legal basis
All
Scope
All
Approach
Responsibility To
advice
and
make To form opinion on whether the
recommendations on the internal
financial statements provide a
control
and
corporate
true and fair view.
governance
OUTSOURCING OF IA FUNCTION
OUTSOURCING OF IA FUNCTION
TPDC also state that the new internal audit team should
enable the statutory auditors to reduce the amount of
testing they undertake and thus, to increase overall
efficiency and reduce the cost of the statutory audit.
3.
4.
5.
6.
Title
Addressee
Introductory
paragraph
Scope paragraph
Opinion paragraph
Name of auditor
Date of report
QUALIFIED REPORT
AUDITOR
Date
Address
Other reports
Other forms
Qualified
Denial/Disclaimer
Adverse
Nature of
Circumstance
Limitation of
Scope
Except for
..might
Disclaimer
Disagreement
Except for
Adverse opinion
Limitation of Scope,
Disagreement
Facts /amount
cont
REPORTING UNCERTAINITY
Inherent
uncertainty, an uncertainty
whose resolution is dependent upon
uncertain future event outside the control
of the reporting entitys directors at the
date financial statement are approved.
Fundamental Uncertainty, is an inherent
where the magnitude of its potential
impact is so great that, without a clear
disclosure of nature and implication of
uncertainty the view given by the f/s
would be seriously misleading.
E.g.
Going concern
Major
litigation
Worked Example
Worked Example
Required:
List the general forms of qualification available to
auditors in drafting their report and state the
circumstance in which each is appropriate.
State whether you feel that a qualified audit
report would be necessary with respect to the
treatment of the government grant, draft the
section of the report describing the matter (the
whole report is not required).
On the assumption that you decide that a
qualified audit report is necessary with respect to
the treatment of the government grant, draft the
section of the report describing the matter (the
whole report is not required).
Outline the auditor general responsibility with
regard to the statement in the directors report
concerning the valuation of land and buildings.
MISCELLANEOUS MATTERS
Responsibilities of directors
Safeguard assets
Prevent fraud and errors
Ensure proper accounting records as per Companies act
Prepare financial statements
Prepare companys return to registrar of companies
Set up system of IC
Directors are responsible to adopt consistent and appropriate
accounting policies for f/s, they must comply with Companies act
and comply with accounting standards
Responsibilities of Auditors
adopt
Ultimately auditors must stand back from accounting
function
Social Audit
adds value
Efficiency of markets and investment funds
AGENCY THEORY
LETTER OF ENGAGEMENT
Purpose
LETTER OF ENGAGEMENT
Timing
To all existing clients who have not previously had such a letter
Draft
Receive
Every
Auditing standards
Accounting systems review
Collection of audit evidence
Tests and reliance on internal controls
CONCEPT OF MATERIALITY
CONCEPT OF MATERIALITY
Materiality Cont..
Materiality Cont..
Materiality Cont..
Materiality Cont..
Independence;
Integrity;
Objectivity;
Professional
care;
Confidentiality; Professional behavior;
and
Technical standards.
Integrity
Objectivity
Professional Behavior
A professional accountant should act in a manner consistent with
the good reputation of the profession and refrain from any conduct
which might bring discredit to the profession. The obligation to
refrain from any conduct which might bring discredit to the
profession requires IFAC member bodies to consider, when
developing ethical requirements, the responsibilities of a
professional accountant to clients, third parties, other members of
the accountancy profession, staff, employers, and the general
public.
Technical Standards
A professional accountant should carry out professional services in
accordance with the relevant technical and professional standards.
Professional accountants have a duty to carry out with care and
skill, the instructions of the client or employer insofar as they are
compatible with the requirements of integrity, objectivity and, in the
case of professional accountants in public practice. In
addition, they should conform with the technical and professional
standards promulgated by:
.
.
.
.
PROFESSIONAL SCEPTICISM
SCOPE OF AUDIT
SCOPE OF AUDIT
REASONABLE ASSURANCE Vs ABSOLUTE ASSURANCE
QUALITY CONTROL
QUALITY CONTROL
OBJECTIVES OF QC
OBJECTIVES OF QC
(e)
Consultation:
Whenever necessary, consultation within or
outside the firm is to occur with those who
have appropriate expertise.
(f) Acceptance and retention of clients:
An evaluation of prospective clients and a
review, on an ongoing basis, of existing clients
is to be conducted. In making a decision to
accept or retain a client, the firms
independence and ability to serve the client
properly and the integrity of the clients
management are to be considered.
(g) Monitoring:
The continued adequacy and operational
effectiveness of quality control policies and
procedures is to be monitored.
Direction
Supervision
Review
Principles of Delegation in QC
Direction
Supervision
Assistants
Review
Attendance at stocktaking.
Other information that the auditor may use as audit evidence includes
minutes of meetings; confirmations from third parties; analysts
reports; comparable data about competitors (benchmarking); controls
manuals; information obtained by the auditor from such audit
procedures as inquiry, observation, and inspection; and other
information developed by, or available to, the auditor that permits the
auditor to reach conclusions through valid reasoning
ASSERTIONS CONT.
TEST OF CONTROLS
EVIDENCE IN E-COMMERCE
MANAGEMENT ASSERTIONS
Example inventory
Existence- inventory in the balance sheet physically exists.
Inventory is held for sale or use in the ordinary course of
business
Completeness
Inventory
Sufficient
appropriate
Evidence
General
Audit
procedures
Audit
Working papers
Auditors calculations
Confirmation letter
Data interrelationship
INTERNAL CONTROLS
Organizational
Plan
of an organization
Define and allocate responsibilities
Identify lines of reporting
Segregation of Duties
No
INTERNAL CONTROLS.
Physical
Approval by authorized person, limits of authorization should be specified e.g credit sale must
be approved by the credit control dept.
Controls in the recording function which check that the transactions have been authorized,
they are all included and that they are correctly recorded and accurately processed.
Checking the arithmetical accuracy of the records the maintenance and checking of total,
reconciliations
Personnel
Procedures to ensure that personnel operating a system are competent and motivated to carry
out the task to them as the proper functioning of a system depends upon the competence and
integrity of operating personnel
Appropriate remuneration and promotion and career development prospects, selection of
people with appropriate personal characteristics and training , and , assignment to the task of
the right level
Supervision
All actions by all levels of staff should be supervised. Responsibility for supervision should be
clearly laid down and communicated to the persons being supervised.
Management
Controls exercised by mgt which are outside and over and above the day to day routine of the
system
Overall supervision controls, reviews of mgt controls, comparisons with budgets , internal
audits
INTERANL CONTROLS..
Other controls
Acknowledgement of Performance
Budgeting
AUDIT TESTING
COMPLIANCE TESTS
Those tests which seek to provide audit evidence that provides audit
evidence that internal control procedures are being applied as
prescribed.
COMPLIANCE TESTS
The first stage is preliminary review of the effectiveness of
the system by using an internal control evaluation
questionnaires which contains key questions.
E.g. can wage be paid to piecework personnel for work not
done?
NOTE:
Compliance tests is the application of the system that is
being tested not the transactions although the testing is
through the medium of the transactions
If the discovery is made that the system was not complied
with in any particular, then;
SUBSTANTIVE TESTS
Examples
Transactions
Analytical review
Completeness of information
Accuracy of information
Validity of information
ROTATIONAL
Rotation
TESTS
To control current years work, the record of work done is essential for
the audit clerk, supervisor, manager and partner and other person who
will review the work done.
To form the basis for the plan of the audit of the following year
Evidence of the work carried out.
Notes of interviews and correspondence ( internal control matters and all past
letters of weakness)
Clients internal audit and accounting instructions
List of directors , their shareholdings and service contracts
List of companys properties and investments with notes on verification
A list of company advisors, bankers, solicitors, lawyers
The result so the tests and the conclusions drawn from them
Were rotational testing over a period of years is used , reference to appropriate part
of Permanent File
A schedule for each items in the profit and Loss Account showing its make up
Checklist for compliance with statutory disclosure requirements; IAS
A schedule of each item in the Balance sheet. Each schedule should show;
The item at the beginning of the year, changes during the year and the balance at
the end
Details of how its existence , ownership , value and appropriate disclosure have
been verified
Documents of external verification e.g. bank letter
A record showing queries raised during the audit and coming forward from
previous years. This record will show how the queries have been dealt with,
by whom ( i.e. audit clerks, supervisor, manager or partner) and if not
satisfactory answered, the treatment adopted which may be a qualification of
the auditors report, and contingent liabilities.
Both
Functions:
I.C.Q CONT.
Advantages
Some
FLOWCHARTS
The overall picture of the firm can be seen , and in particular the auditor
can be assured he has the whole picture as slow lines going nowhere can
be easily spotted
Flowcharting is a consistent system of recording
Flowcharting is a disciplined method of recording
Flowcharting highlights relationship between different pats of a system
Weaknesses are easier to spot
Flowcharts are permanent record but are easily updated
In complex cases, flowcharting is the only way to gain an understanding of
the system
Disadvantages
Time consuming
Can become a fetish i.e. ends in themselves
They are of little use in systems 9 e.g. small concerns) where internal
control is ineffective or very simple
Numerous symbol systems abound which can cause confusion
FLOWCHARTING CONT.
The objective of a flowchart is that it is complete in itself and can be
read and understood quickly and comprehensibly.
The following are important in preparing flowcharting
An organization chart is an essential concomitant
Simplicity and clarity are fundamental
It must not be congested
Use only horizontal and vertical lines
Chart the flow of goods and documents on separate charts
Serial number the operations
Cross reference to ICQ, ICEQ, Audit program , letter of weakness
It must show
AUDIT PROGRAMME
Advantages
Disadvantages
ACCOUNTANTS LIEN
REPORT TO MANAGEMENT
The
Purposes
LETTER OF WEAKNESS
Procedures
As weaknesses or breakdowns are
identified they should be discussed in
detail with the operating staff included
and / or with more senior management. It
is vital that the auditor has his facts right
The report should be written, and then
discussed with addressee
The report should then be sent
An acknowledgement should be obtained
form management stating what they
propose to do about the weaknesses
The weakness should be followed up on
the next visit.
An
Vouching
The last two categories are often called the current file
because they relate to the audit of one year.
The
Engagement letter
Staff assignment
Audit program
Signatures