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COURSE OUTLINE

FINANCIAL AUDIT

FINANCIAL AUDIT

AUDIT OF FINANCIAL STATEMENTS AND RELATED


INFORMATION

What is an audit?
Auditing?
Put your own definition..

Historical Background of
audit
The role of auditor goes back
many hundreds of years. There
are records from ancient Egypt
and Rome, showing that people
were employed to review work
done by tax collector and estate
managers
The emphasis was very much on
the detection of fraud and other
irregularities

Historical Background of
audit
Emphasis has changed and the
role of the auditor becomes much
more sophisticated
Stewardship requires an outsider
with sufficient independence and
objectively to review the accounts
of stewardship and to express an
opinion as to their honesty or
otherwise.

DEVELOPMENT OF MODERN AUDITING

Concept of a company as a separate legal entity came into


existence in the late ninetieth century.

This led to the separation of ownership (shareholders) from


control (directors) and consequent need to safeguard the
interests of the owners, who in all but the smallest of
business where shareholders and directors were on and
the same) were not involved in the day to day decisions
made by the management

DEVELOPMENT OF MODERN AUDITING

Before 19th Century


the

appointed auditor duties to discover fraudulent


misrepresentations, the detection of fraud and error
become the major objective of company audits.

After ( late 19th Century)

However in later part of nineteenth century, there was a growing


school of thought that the prevention of fraud and error (as opposed to
its detection) should be the major objective of the auditor (both
external and internal) and that the management of a company should
play a greater part and accept a larger degree of responsibility in this
respect

DEVELOPMENT OF MODERN AUDITING

The Kingston Cotton Mill case of 1896, established the


fact that the auditor should not be responsible for finding
every fraud and error. Here, the judgment pronounced that
the auditors role should be likened to that of a watchdog
rather than bloodhound, and that what was required of
auditors was that they should act with such reasonable care
and skill as was appropriate circumstances

DISADVANTAGES OF AUDIT

The audit involves the clients staff and


management in giving time to providing
information to the auditor. Professional
auditors should therefore plan their audit
carefully to minimize the disruption, which
their work will cause.
The audit fee, clearly the services of an
auditor must be paid for. It is for this
reason that few partnership and even
fewer sole trader are likely to have their
accounts audited. The accountants role as
the preparer of financial statements, as tax
adviser and general financial adviser,
becomes much more important to such
concerns.

ADVANTAGES OF AUDIT

Companies
Directors
Assurance

that statutory
responsibilities concerning
accounts have been carried out
Assistance with statutory
responsibilities concerning
accounts
Availability of expert professional
advice
The letter of weakness

ADVANTAGES OF AUDIT

To shareholders

Assurance

that accounts show a true and


fair view and comply with statutory
requirements
Assurance that directors have fulfilled
their statutory responsibilities for books
and accounts, and the safeguarding of
assets
Assurance that directors have fulfilled
their statutory responsibilities for books of
accounts and the safeguarding of assets
Assurance that all directors remuneration
has been disclosed

ADVANTAGES OF AUDIT

Other organization with published accounts

Assurance

to all users of accounts , that


the accounts show a true and fair view
and comply with statute
Assurance that stewards have fulfilled
their accounting and financial
responsibilities

Private organizations such as partnerships

Assurance

that accounts are reliable


Reasonable assurance that all fraud of
consequence has been disclosed.

In addition they provide reliable accounts to regulatory bodies such


as the Companies Registry, the stock exchange etc.

DEVELOPMENT OF MODERN AUDITING


In

previous years it was part of the


appointed auditor duties to discover
fraudulent misrepresentations, the
detection of fraud and error become the
major objective of company audits.
However in later part of nineteenth
century, there was a growing school of
thought that the prevention of fraud and
error (as opposed to its detection) should
be the major objective of the auditor (both
external and internal) and that the
management of a company should play a
greater part and accept a larger degree of
responsibility in this respect

DEVELOPMENT OF MODERN AUDITING

The Kingston Cotton Mill case of 1896, established the


fact that the auditor should not be responsible for finding
every fraud and error. Here, the judgment pronounced that
the auditors role should be likened to that of a watchdog
rather than bloodhound, and that what was required of
auditors was that they should act with such reasonable care
and skill as was appropriate circumstances

DUTIES OF AUDITORS
Carry

out procedures designed to obtain


sufficient appropriate audit evidence, in
accordance with International Standards of
Auditing, to determine with reasonable
confidence whether the financial
statements are free from materials
misstatement
Evaluate the overall presentation of the
financial statements, in order to ascertain
whether they have been prepared in
accordance with relevant legislation and
IFRS/IAS
Issue a report containing a clear expression
of their opinion on the financial statements.

AUDIT AND AUDITING


AUDITING) is a systematic
process of objectively
obtaining and evaluating
evidence regarding assertions
about economic actions and
events to ascertain the
degree of correspondence
between those assertions and
established criteria and
communicating the results to
interested parties.

AUDIT AND
AUDIT REFERS
AUDITING
to an independent

examination of the financial

statements of an enterprise,
conducted with a view to
expressing an opinion
as to whether those statements
give a true and fair view

What is true and fair


view?
We

say financial
statements shows true
and fair view.. What
is it?

What is true and fair view?


True

information is factual and


conforms with reality, not
false.
In addition the information
conforms with required
standards and law.
The accounts have been
correctly extracted from the
books and records

What is true and fair


view?
Fair

information is free from


discrimination and bias and
in compliance with expected
standards and rules.
The accounts should reflect
the commercial substance
of the companys underlying
transactions.

Objectives of Auditing
Primary

Objective (main
objective)
To produce a report by the
auditor of his opinion of the
truth and fairness of financial
statements so that any
person reading or using them
can have belief in them

Objectives of Auditing
Secondary
To

detect errors and fraud ( Consider


materiality)
To prevent errors and fraud by the
deterrent and moral effect of the
audit
To provide spin- off effects. The
auditor will be able to assist his
clients with accounting , systems,
taxation , financial , and other
problems.

AUDIT OBJECTIVES
Validity
Completeness
Cutoff
Ownership
Accuracy
Valuation
Classification
Disclosure

LIMITATION OF AUDIT
The

responsibility for preparation and


presentation of the financial statements is that
of directors of the entity. The audit does not
relieve the directors of any of their
responsibilities.
Auditors

opinion is not a guarantee of the future


viability of the entity
Auditors opinion is not an assurance of
managements effectiveness and efficient
Causes
The

of limitations

impracticality of examining all items within an


account balance or class of transactions
The inherent limitation of any accounting and
control system
The possibility of collusion or misrepresentation for
fraudulent purposes
Most audit evidence is being persuasive rather than
conclusive

PROFESSIONAL SCEPTICISM

Material misstatement may exist in financial statement and


auditors should plan their work on this basis, i.e. professional
skepticism, ISA, makes it clear that, even where auditors
assess that the risk of litigation or adverse publicity as very
low , they must still perform sufficient procedures according to
auditing standards, ie there can never be a reason for
carrying out an audit of a lower quality than that demanded
by the ISAs

PROFESSIONAL SCEPTICISM

In carrying out his work the auditor should adopt an


attitude of professional skepticism, recognizing that
circumstances may exist which cause the financial
statements to be materially misstated.

The purpose of the independent audit is to ensure that the


financial statements are OBJECTIVE, FREE from BIAS and
MANIPULATION and RELEVANT to the need of users.

LEGAL FRAMEWORK OF AUDITING


The

work of an auditor is regulated by:

The Act requires auditors to have a recognized


professional qualification,

Professional

pronouncements on Auditing

Professional

pronouncements include the rules of


professional conduct

The

ethical principles that govern auditors


responsibilities are
Integrity
Objectivity
Independence
Professional

competence an due care

Professional

behavior

confidentiality

TYPES OF AUDIT
Statutory

Audit, carried because the law


requires them. (FS filed to SEC, BIR, IC,
Listed Cos., CDA etc.)
Private audits, because of auditors desire
and not because of law e.g. sole trader and
partnership
Internal audits, is the one conducted by an
employee of a business into any aspect of
its affairs.
Management audit, an inquiry into efficiency
and effectiveness of management
Public sector audit, contract audit ,
computer audit etc

TYPES OF AUDITS
-Financial statements audit
-Compliance audits
-Operational audits
-Comprehensive audits
-Forensic audits

TYPES OF AUDITORS
-External auditors
-Internal auditors
-Government auditors

-Forensic auditors

ISSUES AFFECTING THE PROFESSION


-Expanded services
-Globalization
-Litigation
-Independence issues

THE RELATIONSHIP OF EVIDENTIAL MATTER


TO THE AUDIT REPORT

Financial
Statements

Audit
Report

Management
Assertions
Audit
Objectives
Audit
Procedures

Evidence

MANAGEMENT ASSERTIONS

Existence or occurrence

Completeness

Rights and obligations

Valuation and allocation

Presentation and disclosure


Existence or occurrence
Completeness
Rights and obligations
Valuation and allocation
Presentation and disclosure

KEY STAGES OF AUDIT


Determine

audit approach
Ascertain in the accounting system and
internal controls
Assess the accounting system and internal
controls
Test the accounting system and internal
controls
Test the financial statements ( substantive
testing)
Review the financial statements
Express an opinion
OR

KEY STAGES OF AUDIT


Client

acceptance and continuance

Establish

the terms of the


engagement

Plan

the audit

Consider

internal control

Conduct

substantive audit
procedures

Complete
Issue

the audit

audit report

AUDITING, ATTESTATION, AND ASSURANCE SERVICE


ATTESTATION

occurs when a practitioner is


engaged to issue or does issue a written
communication that expresses a conclusion
about the reliability of a written assertion that
is the responsibility of another party.
Examples:

The effectiveness of internal control

Financial information other than the financial statements

Future-oriented financial information

Compliance with statutory, regulatory, or contractual obligations

Managements discussion and analysis

ASSURANCE ENGAGEMENT

According to ISA, Audit client is an entity in respect of


which a firm conducts an audit engagement. When the
audit client is a listed entity, audit client will always
include its related entities. Audit engagement (An
assurance engagement) to provide a high level of
assurance that financial statements are free of
material misstatement, such as an engagement in
accordance with International Standards on Auditing.
This includes a statutory audit which is an audit
required by national legislation or other regulation.

ISA 100 Assurance Engagements, an assignment


whereby a professional accountant is required to
evaluate or measure a subject matter that is the
responsibility of another party against identified
suitable criteria, and to express a conclusion that
provides the intended user with a level of assurance
about the subject matter. It is important to distinguish
between the levels of assurance given by an audit
( which gives a high level of assurance) to that given
by other assurance engagements which , depending
on the nature of the engagement, may give a lower
level of assurance.

ASSURANCE ENGAGEMENT

There is a broad range of assurance engagements ,


including any combination of the following :

Engagements to report on a broad range of subject matters


covering financial and non-financial information.
Engagements intended to provide high or moderate levels
of assurance
Attest and direct reporting engagements
Engagements to report internally or externally
Engagement in the private or public sector.

ISA 910 states that the objective of a review of


financial statements is to enable an auditor to state
whether, on the basis of procedures which do not
provide all the evidence that would be required in an
audit, any thing has come to the auditors attention
that causes the auditor to believe that the financial
statements are not prepared, in all material
respects, in accordance with an identified financial
reporting frame work (negative assurance)

AUDITING, ATTESTATION, AND ASSURANCE SERVICES

ASSURANCE services are independent


professional services that improve the
quality of information, or its context, for
decision makers.
Examples:
Risk assessment
Information system reliability
Electronic commerce
Health care performance measurement

THE RELATIONSHIP
BETWEEN AUDITING,
ATTESTATION, AND
ASSURANCE SERVICES

Auditing

Attestation

Assurance

THREE FUNDAMENTAL CONCEPTS IN CONDUCTING AN AUDIT

-Materiality
-Audit risk
-Evidence

THREE FUNDAMENTAL CONCEPTS IN CONDUCTING AN AUDIT

Materiality

A misstatement or the aggregate of


all misstatements in financial statements is
considered to be material if, in light of
surrounding circumstances, it is probable that
the decision of a person who is relying on the
financial statements, and who has a
reasonable knowledge of business and
economic activities ( the user), would be
changed or influenced by such misstatement
or the aggregate of all misstatements.
Audit risk is the risk that the auditor will
fail to express a reservation in his or her
opinion on financial statements that are
materiality misstated

THREE FUNDAMENTAL CONCEPTS IN CONDUCTING AN AUDIT

Evidence

Evidential matter supporting the financial


statements consists of the underlying
accounting records and all corroborating
information available to the auditor.
Relevance refers to whether the evidence
relates to the specific audit objective
being tested.
Reliability refers to the whether or not a
particular type of evidence can be relied
upon to signal the true state of the
assertion or audit objective.

INTERNAL AUDITING

An internal audit is an
independent activity established
by management to examine and
evaluate the organizations risk
management process and
systems of control, and to make
recommendations for the
achievement of company
objectives.

INTERNAL AUDITING
The

internal audit staffs may also engage in


number of other activities :

Examination and evaluation of financial and operating information


within the organization- in certain organization this can form a
type of continuous auditing and may involve sophisticated
information systems that capture monitoring of risk and
evidencing of controls

Review of economy, efficiency and effectiveness of operations

Review of compliance with external laws and regulations and


internal policy and procedures

Review and advice on the development of key organizational


systems and on the implementation of major change.

INTERNAL AUDITING CONT

The current focus of internal audit is on


adding value to an organization through risk
control and reviewing all types of risk and
recommending relevant controls. The
institute of internal Auditors definition has
changed the focus of internal audit toward a
more risk-based, consultancy type activity.
The internal audit can be referred as

An independent, objective assurance and


consulting activity
Designed to add value and improve an
organizations operations
Helps the organization accomplish its objectives
Bring systematic, disciplined approach to evaluate
and improve the effectiveness of risk
management, control and governance processes.

INTERNAL AUDITING cont


There

are four major areas of


importance for internal audit that
are addressed
Corporate governance
Risk management
Organizational control
Corporate objectives

INTERNAL AND EXTERNAL AUDITING


It is important to understand and
recognize the differences and
commonalities between internal and
external audit. Internal and external
auditor should work closely together,
in particular to coordinate activity and
maximize effectiveness and where
appropriate external audit may rely on
the work of internal audit. However,
there are number of fundamental
differences in their objectives, scope
and responsibility.

Internal auditing

External auditing

Objectives

To advise management on whether To provide an opinion on whether


the organization has sound
the financial statements provide
systems of internal controls to
a true and fair view
protect the organization against
loss

Legal basis

All

areas of the organization, Financial focus


operational as well as financial

Scope

All

areas of the organization, Financial focus


operational as well as financial

Approach

Increasingly risk base


Assess risks
Evaluate system of controls
Test operation of system
Make
recommendation
improvements

Responsibility To

Increasingly risk based


Test underlying transactions that
form the basis of the financial
statements
for

advice
and
make To form opinion on whether the
recommendations on the internal
financial statements provide a
control
and
corporate
true and fair view.
governance

ISA 610, CONSIDERING THE WORK OF INTERNAL


AUDITING

ISA 610 requires external auditors to


consider the activities of internal auditors
and their effect, if any, on the nature,
timing, and extent of the external auditors
procedures. The external auditor considers
the organizational status of the internal
audit function, the scope of its function, the
technical competence of its members and
the professional care they exercise when
assessing the work of the department.

The auditing process is very similar


between the external and internal auditors
however; the audit objectives are often very
different.

ISA 610, CONSIDERING THE WORK OF INTERNAL


AUDITING

There are number of factors to consider for an auditor to


rely on the
work of internal auditor:
(a) Organizational status: Specific status of internal auditing in
the entity and the effect this has on its ability to be objective. In
the ideal situation, internal auditing will report to the highest level
of management and be free of any other operating responsibility.
Any constraints or restrictions placed on internal auditing by
management would need to be carefully considered. In particular,
the internal auditors will need to be free to communicate fully
with the external auditor.
(b) Scope of function: The nature and extent of internal
auditing assignments performed. The external auditor would also
need to consider whether management acts on internal audit
recommendations and how this is evidenced.
(c) Technical competence: Whether internal auditing is
performed by persons having adequate technical training and
proficiency as internal auditors. The external auditor may, for
example, review the policies for hiring and training the internal
auditing staff and their experience and professional qualifications.
(d) Due professional care: Whether internal auditing is
properly planned, supervised, reviewed and documented. The
existence of adequate audit manuals, work programs and working
papers would be considered.

OUTSOURCING OF IA FUNCTION

The National Board of Accountants and Auditors Governing Board at


its 132nd meeting held on 11th April 2005, among other issues,
deliberated on the above professional issue and resolved that the
outsourcing of the Internal Audit function in the country is a
relatively new phenomenon, which needs some guidance. In view of
this, it was agreed that institutions wanting to outsource the Internal
Audit function may only do so under the following conditions:
(1) That the service be provided in the form of a consultancy by
competent, qualified accountants registered with the Board in the
registration category of CPA-PP.
(2) That the outsourced Internal Auditor be distinct from the
External Auditor of the entity.
(3) That the institution seeking such professional services should
have in place an Audit Charter.
(4) That such professional services be guided by very clearly
worked out Terms of Reference showing:
the scope of the audit
the number of man-days to be used
the reporting requirement including the types and frequencies
of reports to be prepared
the price of the consultancy

OUTSOURCING OF IA FUNCTION

(5) That the consultancy be for a specified time frame after


which there should be need to change the internal auditor.
(6) That the client (procuring entity) shall have the powers
to pre-maturely terminate the consultancy contract on
unsatisfactory performance of the outsourced Internal
Auditor (Consultant).
(7) That the Internal Audit process should be guided by
programmes and detailed working papers which should be
available for AQR purposes, should need arise.
(8) That the outsourcing of the Internal Audit function should
avoid any kind of conflict of interest among the parties.
(9) That the Internal Auditor should exercise the prerequisite independence when rendering such professional
services.
(10)That such professional services should be procured
based on competitive bidding processes.
All organizations / entities operating in Tanzania and the
general public are required to note this development and
observe the above guidelines.

SHIFT OF EMPHASIS OF AUDIT


The

emphasis in approaching an audit has


shifted from detailed checking of individual
items towards an overall review of the
systems in operation; followed by an
examination of the records and the financial
statements prepared from them. Amongst the
reason for this major shift of emphasis are:
The

increasing size and complexity of modern


enterprises
The development of more accurate and
sophisticated computerized systems
The requirement that the auditor should also report
on the profit and loss account, which entails a
review of all transactions during the period, not
simply of year-end balances as before.

INTERNAL AUDITING WORKED EXAMPLE

TPDC, parastatal organization dealing with industrial


research development has recently decided to appoint a
small internal audit team. The Chief Accountant has sent
to you as statutory auditor for a number of years for your
comment on the following job specification for the team
Job specification- internal audit
Your role is to

Review accounting systems and related internal controls


Examine financial and operating information for management,
including detailed testing of transactions and balances
Review the economy , efficiency and effectiveness of
operations and of non financial controls
Review the implementation of corporate policies, plans and
procedures.

TPDC also state that the new internal audit team should
enable the statutory auditors to reduce the amount of
testing they undertake and thus, to increase overall
efficiency and reduce the cost of the statutory audit.

INTERNAL AUDITING WORKED EXAMPLE


1.
2.

3.

4.

5.

6.

Describe the objectives and scope of internal audit


function according to ISA 610
Comment briefly on the four items in the internal audit
job specification indicating with examples the extent,
which they might impinge upon the work of the
statutory auditor.
List and explain five criteria which you would have to
consider accordance to ISA 610, before deciding how
much reliance you could place on the work done by the
internal auditor
Outline the response, which you would make to TPDC
regarding a possible reduction in the cost of the
statutory audit.
If the management of TPDC decided to outsource the
internal audit services. Comment briefly on possible
advantages and disadvantages of the procedure.
Describe major ethical matters in accordance to ISA
which external auditors to TPDC should consider in case
they decide to undertake the external audit assignment

AUDIT AS A COMMUNICATION MEDIUM

According to ISA 700, the objective of any audit


is for the auditor to obtain sufficient appropriate
audit evidence to be able to express an opinion
on the financial statements.
ISA 700, provides authoritative guidance on
audit reporting.
Audit report is the primary means of
communication between the auditor and the
shareholders of the company.
In order to convey information of a succinct
form, the audit report has become an extremely
formalized group of phrases, each of which has
special significance. These are similar to legal
phrases know as terms of art. Such phrases do
not mean merely what they appear to mean on
the face of it , and have significance much
greater that they first appear to. Any deviation
from the standard format is regarded by
accountants as being significant and may
provide more important extra information.

THE AUDITOR'S STANDARD UNQUALIFIED AUDIT REPORT

This is the most common type of audit report.

The standard unqualified audit report contains seven important


elements:

Title
Addressee
Introductory

paragraph
Scope paragraph
Opinion paragraph
Name of auditor
Date of report

Example of unqualified report


AUDITORS REPORT TO .....
We have audited the financial statements of ABC
Company for the year ended December 31, 19X0, from
which the summarized financial statements were
derived, in accordance with International Standards on
Auditing (or refer to relevant national standards or
practices). In our report dated March 10, 19X1 we
expressed an unqualified opinion on the financial
statements from which the summarized financial
statements were derived.
In our opinion, the accompanying summarized financial
statements are consistent, in all material respects, with
the financial statements from which they were derived.
For a better understanding of the Companys financial position
and the results of its operations for the period and of the
scope of our audit, the summarized financial statements
should be read in conjunction with the financial statements
from which the summarized financial statements were derived
and our audit report thereon.
AUDITOR
Date
Address

QUALIFIED REPORT

A qualified report is less common and is where an auditor


disagrees with the view presented in the accounts, or if he
has not been able to form an opinion because of
inadequate evidence.A sample of it can be obtained on ISA
800 appendix 643 as an appendix 4.

Reasons for qualification

departure from IFRS


Scope limitation
The auditor is not independent

Example of qualified report

AUDITORS REPORT TO .....


We have audited the financial statements of ABC Company for
the year ended December 31, 19X0, from which the
summarized financial statements were derived, in accordance
with International Standards on Auditing (or refer to relevant
national standards or practices). In our report dated March 10,
19X1 we expressed an opinion that the financial statements
from which the summarized financial statements were derived
gave a true and fair view of (or presented fairly, in all material
respects) ...except that inventory had been overstated by ....
In our opinion, the accompanying summarized financial statements are
consistent, in all material respects, with the financial statements from
which they were derived and on which we expressed a qualified opinion.
For a better understanding of the Companys financial position and the
results of its operations for the period and of the scope of our audit, the
summarized financial statements should be read in conjunction with the
financial statements from which the summarized financial statements
were derived and our audit report thereon.

AUDITOR
Date
Address

Other reports

In summary the audit report must contain; the heading which


shows the independence of the auditor, the fact that the report
is addressed to the shareholders and the name of the company;
Respective responsibilities of directors and auditors; the basis
of opinion and the opinion. (Please visit google search on the
Internet for various samples of audit report).

Other forms

Qualified

Denial/Disclaimer

Adverse

AUDIT QUALIFICATION MATRIX

Nature of
Circumstance

Material but not Fundamental


fundamental

Limitation of
Scope

Except for
..might

Disclaimer

Disagreement

Except for

Adverse opinion

AUDIT QUALIFICATION MATRIX cont.

Except for ..might auditors disclaim an opinion on a


particular aspects of the accounts which is not considered
fundamental

Disclaimer of Opinion- Auditor state they are unable to form


an opinion in the truth and fairness

Except for , auditor expresses adverse opinion on particular


aspects of accounts which is not considered fundamental

Adverse opinion, auditors state that accounts do not give a


true and fair view.

AUDIT QUALIFICATION MATRIX

Limitation of Scope,

Absence of accounting records

Ownership of material assets

Disagreement

Inappropriate accounting policies

Facts /amount

Manner or extent of disclosure

Failure to comply with legislation

cont

REPORTING UNCERTAINITY

Inherent

uncertainty, an uncertainty
whose resolution is dependent upon
uncertain future event outside the control
of the reporting entitys directors at the
date financial statement are approved.
Fundamental Uncertainty, is an inherent
where the magnitude of its potential
impact is so great that, without a clear
disclosure of nature and implication of
uncertainty the view given by the f/s
would be seriously misleading.
E.g.

Going concern

Major

litigation

Worked Example

During the course of your audit of the fixed assets of


NEDCO LTD at 31 March 2004 two problems have arisen.
The calculations of the cost of direct labour incurred on
assets in course of construction by the companys
employees have been accidentally destroyed for the
early part of the year. The direct labour cost involved is
Tshs. 10,000,000/=
The company has received a government grant of
Tshs25, 000,000/= towards the cost of plant and
equipment acquired during the year and expected to
last for ten years. The grant has been credited in full to
the profit and loss account as exceptional income.
Other relevant financial information is as follows.
Tshs.
Profit before tax 100,000,000/=
Fixed asset additions 133,000,000/=
Assets constructed by company
34,000,000/=
Fixed asset at net book value 666,667,000/=

Worked Example

Required:
List the general forms of qualification available to
auditors in drafting their report and state the
circumstance in which each is appropriate.
State whether you feel that a qualified audit
report would be necessary with respect to the
treatment of the government grant, draft the
section of the report describing the matter (the
whole report is not required).
On the assumption that you decide that a
qualified audit report is necessary with respect to
the treatment of the government grant, draft the
section of the report describing the matter (the
whole report is not required).
Outline the auditor general responsibility with
regard to the statement in the directors report
concerning the valuation of land and buildings.

MISCELLANEOUS MATTERS

Timing of Audit work

At or after year end- suitable for small business


Interim and final audit

Interim test of controls, planning

Final - Substantive balance sheet audit

Continuous audit the auditor is present throughout the year ,


suitable for the large client

Responsibilities of directors

Safeguard assets
Prevent fraud and errors
Ensure proper accounting records as per Companies act
Prepare financial statements
Prepare companys return to registrar of companies
Set up system of IC
Directors are responsible to adopt consistent and appropriate
accounting policies for f/s, they must comply with Companies act
and comply with accounting standards

Miscellaneous Issues cont

Responsibilities of Auditors

End result work for f/s on their true and fairness

The auditors should have

Deep understanding and knowledge of accounting


Directors

will consult auditors of accounting policies to

adopt
Ultimately auditors must stand back from accounting
function

Social Audit

In Narrow sense it is a financial audit


It

adds value
Efficiency of markets and investment funds

Measuring social, ethical and Environmental


conduct to ensure
CSR,

accountability and transparency

Ensures that in an ever competitive corporate


environment management do not sacrifice their
social value in quest for higher profitability

AGENCY THEORY

Principal- Agent to perform task on his behalf

Agent will not act against the interest of the principal

Directors are like agents to shareholders

LETTER OF ENGAGEMENT

It is a letter send by an auditor before


commencing any professional work, it show an
agreement in writing, the precise scope and
nature of the work to be undertaken

Purpose

To define clearly the extent of the auditors


responsibilities

To minimize misunderstandings between auditor firm


and client

To confirm in writing the verbal agreement

To confirm acceptance by the auditor of his engagement

To inform and educate the client

Avoidance of implied contracts arising out of the articles


of Association or previous conduct of the auditor

LETTER OF ENGAGEMENT

Timing

To all new clients before any professional work has been


started

To all existing clients who have not previously had such a letter

Whenever there is significance changes of circumstances ( e.g.


new ISAs , major change in management.

The letter should be reviewed every year to see if there is a


need for revised letter

To each member of the company of the group ( if it is a group)

Procedures and Content


Before

acceptance discuss the precise


terms with the management( board
for a company)

Draft

and sign the letter before


commencing any part of an
assignment

Receive

the clients written


acceptance

Every

year review the letter and


consider if revision is necessary

CONTENTS OF LETTER OF ENGAGEMENT

The Boards responsibilities according to company Act


The auditors responsibilities to report on f/s and
consistency of view of directors report
The scope of auditors work

Auditing standards
Accounting systems review
Collection of audit evidence
Tests and reliance on internal controls

Sending of letter of weakness to the management


Any special factors

Relation with internal audit


Audit of division and branches
Any overseas location problems
Other auditors if any
Significance reliance on supervision of the directors in small
proprietary companies

CONTENTS OF LETTER OF ENGAGEMENT

Any special factors

Relation with internal audit


Audit of division and branches
Any overseas location problems
Other auditors if any
Significance reliance on supervision of the directors in small
proprietary companies

The need for a letter of representation from the


management
Irregularities and fraud the directors primary
responsibility

The auditors planning of his audit to have a reasonable


expectation of discovering material misstatement in accountsnon reliance on the auditor to uncover irregularities and frauds

Any agreement for the auditors to carry out work of a


bookkeeping or accounting nature- this could be covered
on separate letter

CONTENTS OF LETTER OF ENGAGEMENT CONT.


Any

agreement to provide taxation services


this could be a separate letter
The CHINNESE WALL IDEA; where accounting
and tax services are carried out the staff may
be different from those engaged on audit work
and so information given to tax or accounting
staff is not thereby given to audit staff.
The fees and the basis on which they are
charged
A request for written acknowledgement of the
letter and that it creates a contractual
obligations. In the case of a company the letter
of acknowledgement should be signed on
behalf of the board

CONCEPT OF MATERIALITY

According to ISA 320, the auditor should


consider materiality and its relationship
with audit risk when conducting an audit.
Also glossary number 139 defines
materiality as MaterialityInformation is
material if its omission or misstatement
could influence the economic decisions of
users taken on the basis of the financial
statements. Materiality depends on the size
of the item or error judged in the particular
circumstances of its omission or
misstatement. Thus, materiality provides a
threshold or cutoff point rather than being a
primary qualitative characteristic which
information must have if it is to be useful.

CONCEPT OF MATERIALITY

Auditors hope that their audit procedures will


uncover any large errors in the financial
statements they are auditing. Materiality
should be considered by the auditor when:

Determining the nature, timing and extent of audit


procedures;
Evaluating the effect of misstatements.

Materiality is defined as the expression for the


relative significance or importance of a
particular matter in the context of financial
statements as a whole. A matter is material if
its omission or misstatement would reasonably
influence the decisions of an addressee of the
auditors report. Materiality is not capable of
the general mathematical definition as it has
both qualitative and quantitative aspects.

CONCEPT OF MATERIALITY CONT

Auditors responsibility is to plan and perform


their audit to provide reasonable assurance
that the financial statements are free of
material misstatement and give a true and
fair view. From audit point of view anything
that would distort the view given by accounts
must lead to qualification but only if it is
material.
Example things that will fit the above
definition include
Inclusion of deferred revenue expenditure,
such as advertising costs, in debtors and
prepayments
A loan which could not quickly be recalled
shown under money at call at short notice
Omission of an item of stock

CONCEPT OF MATERIALITY CONT

The key problem in practice is that of


how large an item has to be for it to
be considered as material.

An initial assessment of materiality


during audit planning assists in the
determination of an efficient and
effective audit approach. The
preliminary materiality assessment
helps auditor to decide such factors as
what items to examine and whether to
use sampling techniques and which
ones. This enables them to select
audit procedures that will reduce audit
risk to an acceptable level.

MATERIALITY CONCEPT CONT.

Auditors must use their professional judgment in coming


to a decision as to whether an item is, or is not, material.
Important points to take into consideration are as follows:

What qualitative aspects are involved, such as the


inaccurate or inadequate description of an accounting
policy?

Relatively small amounts, such as a small error in a


month end procedure, can cumulatively have a
material effect, if repeated.

Materiality is relative factor and should be considered


in relative terms. Shs.1,000,000 may be absolutely
immaterial in the accounts of a larger company ,
whereas in a small organization the reverse would
probably be true. Further, under this heading and
amount must considered in relation to:-

MATERIALITY CONCEPT CONT.

Items in the overall financial statement level

Items at individual account balance or transaction level

Statutory and other disclosure requirements which may require


disclosure regardless of value , such as those relating to
directors emoluments.

The corresponding amount in previous years

What degree of latitude is allowable in


deciding on the amount attributable to a
particular item? Some items, such as
directors fees, are capable of exact
definition; other, such as depreciation and
provisions for obsolete or damaged stock, are
at best an intelligent estimate. The
overriding consideration must be whether
the accounts disclose a true and fair view. It
is also clearly important that such items are
consistently treated from year to year.

Materiality Cont..

Auditors must use their professional


judgment in deciding whether or not an item
is material. They must consider:
Qualitative aspects
The cumulative effect of small amounts
The relative nature of materiality
The degree of latitude that is allowable.
According to ISA 320:400, in evaluating
whether the financial statements give a true
and fair view, auditors should assess the
materiality of the aggregate of uncorrected
misstatements. This indicates that the overall
effect of misstatements should be evaluated.

Materiality Cont..

If the auditor believes that the aggregate


of uncorrected misstatement may be
material, they may wish to extend their
audit testing to obtain more audit
evidence in the relevant area, or request
the directors to adjust the financial
statements according to ISA 260
Communication of audit matters to those
who are charged with Governance. In
practice, once the directors have been
informed of the misstatements in the draft
accounts, they are likely to be happy for
accounts to be adjusted. If the directors
refuse any adjustments, the auditor
should consider the implications for the
audit report.

Materiality Cont..

The following are some of audit tests to


determine whether an item is material.

Who are the relevant users?

What are their decision making


needs?

For a given item, what is the


appropriate context for assessing its
materiality?

In what range of values do items


become critical in terms of
materiality

Materiality Cont..

The following are some of audit tests to


determine whether an item is material
For a given item, what is the appropriate
context for assessing its materiality?
Securities and Exchange Commission in US
(main regulator of US securities Laws)
takes the following rule of thumb for
materiality.
Errors over 10% - material
Errors between 5% and 10% may be
material
Errors less than 5% - not material. But
note that these are figures as
guidelines only, judgment is required.

General Principles of an Audit

The auditor should comply with the Code of Ethics for


Professional Accountants issued by the International Federation
of Accountants. Ethical principles governing the auditors
professional responsibilities are:

Independence;
Integrity;
Objectivity;
Professional

competence and due

care;
Confidentiality; Professional behavior;
and
Technical standards.

General Principles of an Audit

Integrity

A professional accountant should be straightforward and honest in


performing professional services.*

Objectivity

A professional accountant should be fair and should not allow


prejudice orbias, conflict of interest or influence of others to
override objectivity.

Professional Competence and Due Care


A professional accountant should perform professional
services with due care, competence and diligence and has a
continuing duty to maintain professional knowledge and skill
at a level required to ensure that a client or employer
receives the advantage of competent professional service
based on up-to-date developments in practice, legislation
and techniques.
Confidentiality
A professional accountant should respect the confidentiality
of information acquired during the course of performing
professional services and should not use or disclose any such
information without proper and specific authority or unless
there is a legal or professional right or duty to disclose.

General Principles of an Audit

Professional Behavior
A professional accountant should act in a manner consistent with
the good reputation of the profession and refrain from any conduct
which might bring discredit to the profession. The obligation to
refrain from any conduct which might bring discredit to the
profession requires IFAC member bodies to consider, when
developing ethical requirements, the responsibilities of a
professional accountant to clients, third parties, other members of
the accountancy profession, staff, employers, and the general
public.
Technical Standards
A professional accountant should carry out professional services in
accordance with the relevant technical and professional standards.
Professional accountants have a duty to carry out with care and
skill, the instructions of the client or employer insofar as they are
compatible with the requirements of integrity, objectivity and, in the
case of professional accountants in public practice. In
addition, they should conform with the technical and professional
standards promulgated by:

.
.
.
.

IFAC (e.g., International Standards on Auditing);


International Accounting Standards Board;
The members professional body or other regulatory body; and
Relevant legislation.

PROFESSIONAL SCEPTICISM

The auditor should plan and perform an


audit with an attitude of professional
skepticism recognizing that circumstances
may exist that cause the financial
statements to be materially misstated
An attitude of professional skepticism means
the auditor makes a critical assessment, with a
questioning mind, of the validity of audit evidence
obtained and is alert to audit evidence that
contradicts or brings into question the reliability of
documents or management representations
In planning and performing an audit, the auditor
neither assumes that management is dishonest
nor assumes unquestioned honesty. (Remember
Mautz and Sharaf audit postulates).
Accordingly, representations from management
are not a substitute for obtaining sufficient
appropriate audit evidence to be able to draw
reasonable conclusions on which to base the audit
opinion.

SCOPE OF AUDIT

The term scope of an audit refers to the audit


procedures deemed necessary in the circumstances to
achieve the objective of the audit. The procedures
required to Conduct an audit in accordance with ISAs
should be determined by the auditor having regard to
the requirements of ISAs, relevant professional bodies,
legislation, regulations and, where appropriate, the
terms of the audit engagement and reporting
requirements.

An audit in accordance with ISAs is designed to provide


reasonable assurance that the financial statements
taken as a whole are free from material misstatement.
Reasonable assurance is a concept relating to the
accumulation of the audit evidence necessary for the
auditor to conclude that there are no material
misstatements in the financial statements taken as a
whole. Reasonable assurance relates to the whole audit
process.

SCOPE OF AUDIT
REASONABLE ASSURANCE Vs ABSOLUTE ASSURANCE

An auditor cannot obtain absolute assurance because there are


inherent limitations in an audit that affect the auditors ability to
detect material misstatements. These limitations result from
factors such as:

The use of testing.

The inherent limitations of internal control (for example, the


possibility of management override or collusion).

The fact that most audit evidence is persuasive rather than


conclusive.

REASONABLE Vs ABSOLUTE ASSURANCE..

Also, the work undertaken by the auditor to form an audit


opinion is permeated by judgment, in particular regarding:

The gathering of audit evidence, for example, in deciding


the nature, timing,

and extent of audit procedures; and

The drawing of conclusions based on the audit evidence


gathered, for

example, assessing the reasonableness of the estimates


made by management

in preparing the financial statements.

QUALITY CONTROL

According to ISA 220, the audit firm should implement quality


control policies and procedures designed to ensure that all
audits are conducted in accordance with ISAs or relevant
national standards or practices. The nature, timing and extent of
an audit firms quality control policies and procedures depend
on a number of factors such as the

size and nature of its practice,

its geographic dispersion,

its organization and

appropriate cost/benefit considerations.

QUALITY CONTROL

The firms general quality control policies and procedures


should be communicated to its personnel in a manner that
provides reasonable assurance that the policies and procedures
are understood and implemented. Further, The auditor should
implement those quality control procedures, which are, in the
context of the policies and procedures of the firm, appropriate
to the individual audit.

OBJECTIVES OF QC

(a) Professional requirements:


Personnel in the firm are to adhere to the principles of
independence, integrity, objectivity, confidentiality
and professional behavior.
(b) Skills and competence:
The firm is to be staffed by personnel who have
attained and maintain the technical standards and
professional competence required to enable them to
fulfill their responsibilities with due care.
(c) Assignment:
Audit work is to be assigned to personnel who have
the degree of technical training and proficiency
required in the circumstances.
(d) Delegation:
There is to be sufficient direction, supervision and
review of work at all levels to provide reasonable
assurance that the work performed meets appropriate
standards of quality.

OBJECTIVES OF QC

(e)

Consultation:
Whenever necessary, consultation within or
outside the firm is to occur with those who
have appropriate expertise.
(f) Acceptance and retention of clients:
An evaluation of prospective clients and a
review, on an ongoing basis, of existing clients
is to be conducted. In making a decision to
accept or retain a client, the firms
independence and ability to serve the client
properly and the integrity of the clients
management are to be considered.
(g) Monitoring:
The continued adequacy and operational
effectiveness of quality control policies and
procedures is to be monitored.

PRINCIPLES OF DELEGATION IN QC.

Any delegation of work to assistants would be in a


manner that provides reasonable assurance that such
work will be performed with due care by persons having
the degree of professional competence required in the
circumstances. In due course the following matters will be
considered:

Direction

Supervision

Review

Principles of Delegation in QC

Direction

Assistants to whom work is delegated need appropriate direction. Direction


involves informing assistants of their responsibilities and the objectives of
the procedures they are to perform. It also involves informing them of
matters, such as the nature of the entitys business and possible accounting
or auditing problems that may affect the nature, timing and extent of audit
procedures with which they are involved. The audit program is an important
tool for the communication of audit directions. Time budgets and the overall
audit plan are also helpful in communicating audit directions.

PRINCIPLES OF DELEGATION IN QC..

Supervision

Supervision is closely related to both direction


and review and may involve elements of both.
Personnel carrying out supervisory
responsibilities perform the following functions
during the audit:
Monitor

the progress of the audit to consider whether:

Assistants

have the necessary skills and competence to carry


out their assigned tasks;
Assistants understand the audit directions; and
The work is being carried out in accordance with the overall
audit plan and the audit program;
Become

informed of and address significant


accounting and auditing questions raised during the
audit, by assessing their significance and modifying
the overall audit plan and the audit program as
appropriate; and
Resolve any differences of professional judgment
between personnel and consider the level of
consultation that is appropriate.

PRINCIPLES OF DELEGATION IN QC.

Review

The work performed by each assistant needs


to be reviewed by personnel of at least
equal competence to consider whether:
The

work has been performed in accordance


with the audit program;
The work performed and the results obtained
have been adequately documented;
All significant audit matters have been
resolved or are reflected in audit conclusions;
The objectives of the audit procedures have
been achieved; and
The conclusions expressed are consistent with
the results of the work performed and support
the audit opinion.

THINGS TO BE REVIEWED ON TIMELY BASIS

The overall audit plan and the audit program;


The assessments of inherent and control risks, including
the results of tests of control and the modifications, if
any, made to the overall audit plan and the audit
program as a result thereof;
The documentation of the audit evidence obtained from
substantive procedures and the conclusions drawn
there from, including the results of consultations; and
The financial statements, proposed audit adjustments
and the proposed auditors report.

The process of reviewing an audit may include,


particularly in the case of large complex audits,
requesting personnel not otherwise involved in the
audit to perform certain additional procedures before
issuing the auditors report.

CONTEMPORARY AUDIT ISSUES AS PART OF AQR

Adhering generally to auditing standards and Guidelines

Obtaining confirmation direct from the companys bankers of


bank balances and other important matters known to the
bankers.

Obtaining direct confirmation of balances owed by debtors

Attendance at stocktaking.

NATURE AND SOURCE OF AUDIT EVIDENCE

ISA defines audit evidence as all of the information used by


the auditor in arriving at the conclusions on which the audit
opinion is based. Audit evidence includes the information
contained in the accounting records underlying the
financial statements and other information. Auditors are
not expected to address all information that may exist.
Audit evidence, which is cumulative in nature, includes

audit evidence obtained from audit procedures performed during


the course of the audit and
may include audit evidence obtained from other sources such as

previous audits and


a firms quality control procedures for client acceptance and
continuance.

The auditor seeks to obtain sufficient appropriate audit


evidence at the class of transactions, account balance, and
disclosure level in such a way that enables the auditor, at
the completion of the audit, to express an opinion on the
financial statements taken as a whole at an acceptably low
level of audit risk. Auditors use various approaches to
accomplish that objective.

AUDIT EVIDENCE CON..

Accounting records generally include the records of initial entries and


supporting records, such as checks and records of electronic fund
transfers; invoices; contracts; the general and subsidiary ledgers,
journal entries and other adjustments to the financial statements that
are not reflected in formal journal entries; and records such as work
sheets and spreadsheets supporting cost allocations, computations,
reconciliations and disclosures. The entries in the accounting records
are often initiated, recorded, processed and reported in electronic
form. In addition, the accounting records may be part of integrated
systems that share data and support all aspects of the entitys
financial reporting, operations and compliance objectives.

Management is responsible for the preparation of the financial


statements based upon the accounting records of the entity.

The auditor obtains some audit evidence by testing the accounting


records, for example, through analysis and review, reperforming
procedures followed in the financial reporting process, and
reconciling related types and applications of the same information.
Through the performance of such audit procedures, the auditor may
determine that the accounting records are internally consistent and
agree to the financial statements.

However, because accounting records alone do not provide sufficient


audit evidence on which to base an audit opinion on the financial
statements, the auditor obtains other audit evidence.

Other information that the auditor may use as audit evidence includes
minutes of meetings; confirmations from third parties; analysts
reports; comparable data about competitors (benchmarking); controls
manuals; information obtained by the auditor from such audit
procedures as inquiry, observation, and inspection; and other
information developed by, or available to, the auditor that permits the
auditor to reach conclusions through valid reasoning

SUFFICIENCY,APPROPRIATENESS AND RELIABILITY OF EVIDENCE

An auditor has to obtain sufficient, appropriate and reliable audit


evidence as to a material financial statement assertion.

Sufficiency is the measure of the quantity of audit evidence.


Appropriateness is the measure of the quality of audit evidence; that is,
its relevance and its reliability in providing support for, or detecting
misstatements in, the classes of transactions, account balances, and
disclosures and related assertions.
The quantity of audit evidence needed is affected by the risk of
misstatement (the greater the risk, the more audit evidence is likely to
be required) and also by the quality of such audit evidence (the higher
the quality, the less may be required). Accordingly, the sufficiency and
appropriateness of audit evidence are interrelated. However, merely
obtaining more audit evidence may not compensate for its poor quality.
For example, inspection of records and documents related to the
collection of receivables after the period end may provide audit
evidence regarding both existence and valuation, although not
necessarily the appropriateness of period-end cutoffs.
On the other hand, the auditor often obtains audit evidence from
different sources or of a different nature that is relevant to the same
assertion. For example, the auditor may analyze the aging of accounts
receivable and the subsequent collection of receivables to obtain audit
evidence relating to the valuation of the allowance for doubtful
accounts.
Furthermore, obtaining audit evidence relating to a particular assertion,
for example, the physical existence of inventory, is not a substitute for
obtaining audit evidence regarding another assertion, for example, the
valuation of inventory.

FACTORS INFLUENCING RELIABILITY OF AUDIT


EVIDENCE
The
reliability of audit evidence is influenced by its source and by
its nature and is dependent on the individual circumstances
under which it is obtained. While recognizing that exceptions may
exist, the following generalizations about the reliability of audit
evidence may be useful
Audit evidence is more reliable when it is obtained from
independent sources outside the entity.
Audit evidence that is generated internally is more reliable
when the related controls imposed by the entity are effective.
Audit evidence obtained directly by the auditor (for example,
observation of the application of a control) is more reliable than
audit evidence obtained indirectly or by inference (for example,
inquiry about the application of a control).
Audit evidence is more reliable when it exists in documentary
form, whether paper, electronic, or other medium (for example, a
contemporaneously written record of a meeting is more reliable
than a subsequent oral representation of the matters discussed).
Audit evidence provided by original documents is more reliable
than audit evidence provided by photocopies or facsimiles.

When information produced by the entity is used by the auditor to perform


audit
procedures, the auditor should obtain audit evidence about the accuracy
and completeness of the information.

FACTORS INFLUENCING RELIABILITY OF AUDIT


EVIDENCE..

The auditor ordinarily finds it necessary


to rely on audit evidence that is
persuasive rather than conclusive;
however, to obtain reasonable
assurance, the auditor is not satisfied
with audit evidence that is less than
persuasive. The auditor uses professional
judgment and exercises professional
skepticism in evaluating the quantity and
quality of audit evidence, and thus its
sufficiency and appropriateness, to
support the audit opinion.

USE OF ASSERTIONS FOR AUDIT EVIDENCE

The auditor should use assertions for classes of transactions,


account balances, and presentation and disclosures in sufficient
detail to form a basis for the assessment of risks of material
misstatement and the design and performance of further audit
procedures. The auditor uses assertions in assessing risks by
considering the different types of potential misstatements that
may occur, and thereby designing audit procedures that are
responsive to the assessed risks. Other ISAs discuss specific
situations where the auditor is required to obtain audit evidence
at the assertion level.

Assertions used by the auditor fall into the following categories:


Assertions about classes of transactions and events for the
period under audit:

Occurrencetransactions and events that have been recorded have


occurred and pertain to the entity.
(ii) Completenessall transactions and events that should have
been recorded have been recorded.
Accuracyamounts and other data relating to recorded transactions
and events have been recorded appropriately.
Cutofftransactions and events have been recorded in the correct
accounting period.
Classificationtransactions and events have been recorded in the
proper accounts.

ASSERTIONS CONT.

Assertions about account balances at the period end:

Existenceassets, liabilities, and equity interests exist.


Rights and obligationsthe entity holds or controls the rights to assets,
and liabilities are the obligations of the entity.
Completenessall assets, liabilities and equity interests that should have
been recorded have been recorded.
Valuation and allocationassets, liabilities, and equity interests are
included in the financial statements at appropriate amounts and any
resulting valuation or allocation adjustments are appropriately recorded.

Assertions about presentation and disclosure:

Occurrence and rights and obligationsdisclosed events, transactions,


and other matters have occurred and pertain to the entity.
Completenessall disclosures that should have been included in the
financial statements have been included.
Classification and understandabilityfinancial information is
appropriately presented and described, and disclosures are clearly
expressed.
Accuracy and valuationfinancial and other information are disclosed
fairly and at appropriate amounts.

AUDIT PROCEDURES FOR OBTAINING AUDIT EVIDENCE

Obtain an understanding of the entity and its


environment, including its internal control, to assess
the risks of material misstatement at the financial
statement and assertion levels (audit procedures
performed for this purpose are referred to in the ISAs
as risk assessment procedures);
When necessary or when the auditor has determined
to do so, test the operating effectiveness of controls in
preventing, or detecting and correcting, material
misstatements at the assertion level (audit procedures
performed for this purpose are referred to in the ISAs
as tests of controls); and
Detect material misstatements at the assertion level
(audit procedures performed for this purpose are
referred to in the ISAs as substantive procedures
and include tests of details of classes of transactions,
account balances, and disclosures and substantive
analytical procedures).

TEST OF CONTROLS

Tests of controls are necessary in two


circumstances. When the auditors risk assessment
includes an expectation of the operating
effectiveness of controls, the auditor is required to
test those controls to support the risk assessment.
In addition, when substantive procedures alone do
not provide sufficient appropriate audit evidence,
the auditor is required to perform tests of controls
to obtain audit evidence about their operating
effectiveness.
Examples of tests

Walkthrough tests this includes taking a few


transactions and following them through every stage of the
system, from material requisition to settlement of
suppliers invoice.
Test of controls- Taking a representative sample of
transactions, and testing certain significant controls. For
purchases, test control over payments by checking
purchases invoices have been authorized before payments
Substantive procedures Taking a larger sample of
balances, and testing for completeness and accuracy. For
creditors, compare suppliers statements with purchases
ledger to ensure creditors are stated at their correct
amount.

EVIDENCE IN E-COMMERCE

The nature and timing of the audit procedures to be used may


be affected by the fact that some of the accounting data and
other information may be available only in electronic form or
only at certain points or periods in time. Source documents,
such as purchase orders, bills of lading, invoices, and checks,
may be replaced with electronic messages. For example,
entities may use electronic commerce or image processing
systems. In electronic commerce, the entity and its customers
or suppliers use connected computers over a public network,
such as the Internet, to transact business electronically.
Purchase, shipping, billing, cash receipt, and cash
disbursement transactions are often consummated entirely by
the exchange of electronic messages between the parties. In
image processing systems, documents are scanned and
converted into electronic images to facilitate storage and
reference, and the source documents may not be retained
after conversion. Certain electronic information may exist at a
certain point in time. However, such information may not be
retrievable after a specified period of time if files are changed
and if backup files do not exist. An entitys data retention
policies may require the auditor to request retention of some
information for the auditors review or to perform audit
procedures at a time when the information is available.

USE OF CAAT TO OBTAIN ELECTRONIC EVIDENCE

When the information is in electronic form, the


auditor may carry out certain of the audit
procedures described below through CAATs

Inspection of Records or Documents


Inspection of Tangible Assets
Observation -consider ISA 501, Audit Evidence
Additional Considerations for Specific Items
Inquiry- consider ISA 580, Management
Representations for further guidance on written
representations.
Confirmation- consider ISA 505, External
Confirmations for further guidance on
confirmations.
Recalculation
Reperformance
Analytical Procedures consider ISA
520,Analytical Procedures for further guidance
on analytical procedures.

MANAGEMENT ASSERTIONS

Example inventory
Existence- inventory in the balance sheet physically exists.
Inventory is held for sale or use in the ordinary course of
business
Completeness

Inventory

quantities include all items on hand, in transit and


stored at outside locations. Inventory listings are accurately
included in the inventory accounts.

Rights and Obligations the company has legal title or


similar rights of ownership to the inventory. Inventory
excludes items billed to customers or owned by others..
Valuation inventory is properly stated at cost. Valuation is
reduced , where appropriate, to the market lower than cost
Presentation and Disclosure inventory is properly
classified as a current asset. Major inventory categories
and their valuation bases are adequately disclosed in
notes. Pledge or assignment of inventory as collateral is
appropriately disclosed in notes

EXISTENCE TESTS CUT OFF PROCEDURES

CUTOFF REFERS TO RECOGNIZING ASSETS AND


LIABILITIES AS OF A PROPER DATE AND ACCOUNTING FOR
REVENUE, EXPENSE AND OTHER TRANSACTIONS IN THE
PROPER PERIOD.
SIMPLE CUT OFF ERRORS CAN OCCUR
When last December sales invoices are record for
goods not actually shipped until January or when cash
receipts are recorded through the end of the week
( e.g.., Friday, January 4) and the last batch for the
year should have been processed on December 31
In Auditors jargon, the cutoff date refers to the client's
year end balance sheet date. Proper cutoff means
accounting for all transactions that occurred during the
period and neither postponing some recordings to the
next period nor accelerating next-period transactions
into the current- year accounts.

GENERAL AUDIT PROCEDURES


Management
Assertions
and Audit
Objectives

Sufficient
appropriate
Evidence

General
Audit
procedures

Audit
Working papers

The auditors use seven basic types of evidence an seven general


procedures to gather it. One or more of these procedures may be
used no matter what account balance , control procedures, class of
transactions or other other information is under audit. The auditor
arrange the procedures in an AUDIT PROGRAM

TYPES OF EVIDENCE AND RELATED AUDIT PROCEDURES


TYPES OF EVIDENCE

EVIDENCE GATHERING PROCEDURES

Physical observation, inspection

Observation and Examination by the


Auditor

Auditors calculations

Recalculation by the auditor

Statement by independent parties

Confirmation letter

Statement by client personnel

Verbal inquiry and written representations

Documents prepared by independent


parties

Examination of documents ( vouching or


tracing)

Documents prepared by the client

Examination of documents ( vouching or


tracing)

Data interrelationship

Scanning and Analytical procedures

INTERNAL CONTROLS

Internal control system is the whole system of


controls, financial and otherwise, established by
the management in order to carry on the
business of enterprise in an orderly and efficient
manner ensure adherence to management
policies, safeguard the assets and secure as far
as possible the completeness and accuracy of
the records.
Types of internal control

Organizational
Plan

of an organization
Define and allocate responsibilities
Identify lines of reporting

Authority to purchase items of plant may be vested in BoD

Segregation of Duties
No

one person should be responsible for the recording and


processing of the entire transaction.
Several people reduces the risk of intentional or accidental
manipulation or error
Authorization, execution and custody , recording

INTERNAL CONTROLS.

Physical

Authorization and approval

Limit access to authorized personnel only


Documentation of access
Controls for valuables , portable , exchangeable or desirable assset e.g .locking of securities,in
safe with procedures for the custody and use of keys

Approval by authorized person, limits of authorization should be specified e.g credit sale must
be approved by the credit control dept.

Arithmetical and accounting

Controls in the recording function which check that the transactions have been authorized,
they are all included and that they are correctly recorded and accurately processed.
Checking the arithmetical accuracy of the records the maintenance and checking of total,
reconciliations

Personnel

Procedures to ensure that personnel operating a system are competent and motivated to carry
out the task to them as the proper functioning of a system depends upon the competence and
integrity of operating personnel
Appropriate remuneration and promotion and career development prospects, selection of
people with appropriate personal characteristics and training , and , assignment to the task of
the right level

Supervision

Previews, bank reconciliation

All actions by all levels of staff should be supervised. Responsibility for supervision should be
clearly laid down and communicated to the persons being supervised.

Management

Controls exercised by mgt which are outside and over and above the day to day routine of the
system
Overall supervision controls, reviews of mgt controls, comparisons with budgets , internal
audits

INTERANL CONTROLS..
Other controls

Acknowledgement of Performance

A person performing data processing operations should


acknowledge their activities by means of signatures,
initials , rubber stamps.

Budgeting

Is a quantitative plan of action

Budgets can be compared with actual turn and differences


investigated

AUDIT TESTING

WALK THROUGH TESTS


An auditor must record the accounting system and its associated
internal controls
When the record has been prepared in the previous year or earlier or
when it has been prepared by the staff of the client, it is necessary
for the auditor to be sure that the record correctly describes the
system as it exists and is operated. To test the correctness of the
description, the auditor takes a few transactions of each type. This
means tracing the transaction from its initiation to the entry in the
books of account, looking at all documents and records produced,
the manner of preparation and the internal controls applied. The
objective is not to test the effectiveness of the system but that the
auditor has a correct description and understanding of the system.

The walk through test should also be applied


In situation where the auditor has not obtained his description of the
system from a personal investigation of the system by the
questioning operating staff and examining documents and records
At the final audit when he needs to review the system form the date
of the interim completion of the year end . She must determine if the
system has changed and walk through checks will achieve this.

COMPLIANCE TESTS

Those tests which seek to provide audit evidence that provides audit
evidence that internal control procedures are being applied as
prescribed.

COMPLIANCE TESTS
The first stage is preliminary review of the effectiveness of
the system by using an internal control evaluation
questionnaires which contains key questions.
E.g. can wage be paid to piecework personnel for work not
done?

The system would then be inspected o see if it included


procedures to ensure that this could not happen.
If the system appears to be defective or weak then the auditor
may need to abandon the system approach and apply
substantive test. If the system is effective, then the next stage is
for the auditor to obtain evidence that the system is effective ,
then the next stage is for the auditor to obtain evidence that the
system is applied as his description at all times. This evidence is
obtained by examining a sample of the transactions to determine
if each has been treated as required by the system.

NOTE:
Compliance tests is the application of the system that is
being tested not the transactions although the testing is
through the medium of the transactions
If the discovery is made that the system was not complied
with in any particular, then;

She may need to revise his system description and re-appraise


its effectiveness
She will need to determine if the failure of compliance was an
isolated instance or was symptomatic.

SUBSTANTIVE TESTS

Are those tests (other than compliance tests) of transactions


and balances and other procedures such as analytical review,
which seek to provide evidence as to the completeness ,
accuracy and validity of the information contained in the
accounting records or the financial statements.

Substantive test is any test which seeks direct evidence of the


correct treatment of a transaction, a balance , an asset , a
liability, or any item in the books or accounts.

Examples

Transactions

A balance e.g. deposit account

Analytical review

Completeness of information

Accuracy of information

Validity of information

TECHNIQUES OF AUDIT TESTING


Inspection
Observation
Inquiry
Computation

ROTATIONAL
Rotation

TESTS

of audit emphasis the auditor


performs a systems audit on all areas of the
clients business every year but each year he
select one are ( wages, sales, stock control,
purchasing) for special in-depth testing
Visit rotation where the client has numerous
branches , factories, locations, etc, it may be
impractical to visit them all each year.

AUDIT WORKING PAPERS

The audit work must be adequately planned, controlled and


recorded.
The purpose of working papers

To control current years work, the record of work done is essential for
the audit clerk, supervisor, manager and partner and other person who
will review the work done.
To form the basis for the plan of the audit of the following year
Evidence of the work carried out.

The working papers should contain

Information and documents which are continuing importance to each


annual audit
Audit planning and control information
Details of the clients system and records with the auditors evaluation
of them
Schedules in support of the accounts additional to, or summarizing the
detail in the clients Books.
Details of the audit work carried out, notes of queries raised with action
taken thereon and the conclusion drawn by the audit staff concerned
Evidence that the wok of the audit staff has been properly reviewed by
more senior people
A summary of significant points affecting the financial statements and
the audit report ( e.g. the guarantee above), showing how these points
were dealt with

FORMS OF WORKING PAPERS

The Permanent file

The permanent file usually contains documents and matters


continuing importance which will be required for more than one
audit

Statutory materials- governing conduct, accounts and audit of the


enterprise
The rules and regulations of the enterprise , example article and
memorandum of association
Copies of documents of continuing importance such as letter of
engagement, minutes of appointment of auditor; trade, license, and
royalty agreements entered into by client, debenture notes, guarantees
and indemnities entered into.
An organization chart; the principal dept and subdivision thereof with
note for number of peoples involved; and names of responsible officials
List of books and other records and where they are kept, names ,
positions, specimens of signature and initials of persons responsible
for books and documents should also be included. Account codes and
classifications should also be held
An outline history of organization eg. Share capital , reserves,
provisions, prospectuses, ; acquisition of subsidiaries and businesses.
There should also be a record of important account ratios
List of accounting matters of importance. E.g. accounting policies for
stock, work in progress, depreciation,

Notes of interviews and correspondence ( internal control matters and all past
letters of weakness)
Clients internal audit and accounting instructions
List of directors , their shareholdings and service contracts
List of companys properties and investments with notes on verification
A list of company advisors, bankers, solicitors, lawyers

It is important that the permanent file is updated on the occasion of each


audit.

THE WORKING PAPERS

The current file

A copy of accounts being audited, authenticated by directors signatures


An index of the file
A description of the ICS in the form of an ICQ, flowchart, or written
description together with specimen documents
An audit programme

A list of work to be carried out by audit staff

A list with details of tests actually carried out

The result so the tests and the conclusions drawn from them

Cross reference to IC record and letter of weakness

Were rotational testing over a period of years is used , reference to appropriate part
of Permanent File

A schedule for each items in the profit and Loss Account showing its make up
Checklist for compliance with statutory disclosure requirements; IAS
A schedule of each item in the Balance sheet. Each schedule should show;

The item at the beginning of the year, changes during the year and the balance at
the end
Details of how its existence , ownership , value and appropriate disclosure have
been verified
Documents of external verification e.g. bank letter

A record showing queries raised during the audit and coming forward from
previous years. This record will show how the queries have been dealt with,
by whom ( i.e. audit clerks, supervisor, manager or partner) and if not
satisfactory answered, the treatment adopted which may be a qualification of
the auditors report, and contingent liabilities.

Current File cont.

Schedule of important statistics. These will include


quantitative matters such as the output, sales
composition, employment, and also accounting ratios
such as capital employed , gross and net profit rations
and liquidity rations. Comparison of these statistics with
those of previous years( note din the Permanent File)
must be made to determine significant variation. The
variations need to be investigated and explanation
sought
A record or abstract from the minutes of
The company
The directors
Any internal committee of the company whose deliberations
are important to the auditor . E.g. internal audit committee,
a budget committee, a capital expenditure committee.

Copies of letters to the client setting out internal control


weaknesses
Letters of Representation- these are letters written by
the Directors ( or equivalent in organization other than
companies) to the auditors, being written confirmation of
information given or opinions expressed by the directors
on such matters as the value of stock, value of
properties, uncertain obligations

Working papers cont..

Both

the permanent and current files


contain material on IC. It a matter of
opinion where this data is filed; some audit
firms adopt a filing system whereby IC
matters are stored in a third file, the
Internal Control File.
Throughout the current file , reference
should be as to how each item is used as
audit evidence. Conversely , for each type
of transactions and balance , the nature of
the audit evidence supporting it should be
demonstrated. The evidence may be from
internal control reliance , substantive
testing or from analytical review or form a
combination of these sources.

INTERNAL CONTROL QUESTIONNAIRES

Functions:

A method of ascertainment of the system

Enabling the auditor to review and assess the adequacy of


the system

Enables the auditor to identify the areas of weakness

Enabling the auditor to design a series of tests. In effect this


means enabling the auditor to draw up his audit programme

Enables the auditors staff to familiarize themselves with the


system quickly and comprehensively.

I.C.Q CONT.

Advantages

The use of standardized I.C.Q. ensures that all the important


questions are asked and the important characteristics of a
system are brought out

The I.C.Q. is a comprehensive , all in , inclusive method of


ascertaining , recording g, and evaluating a system of IC

An example of a part of I.C.Q includes separate columns for ;


questions, Answers- if possible Yes/N; assessment of IC
strength; Disposal of weakness and cress reference to audit
programmme

INTERNAL CONTROL EVALUATION QUESTIONNAIRES

Some

audit firms uses ICQ's exclusively,


others prefer to ascertain the system by
questioning staff and recording the system
by means of flowcharts or by written
notes.
I.C.E.Q is a standardized set of questions
which has the advantage, like the I.CQ. , of
ensuring all right questions are asked and
the strength and weakness of a system are
brought about.
The basic questions in an I.C.E.Q are called
control questions, an example from the
sale area is can sales be invoiced but not
recorded in the books? Each control
questions requires an answer Yes or No.

FLOWCHARTS

Flowcharts are a relatively new method of recording internal control


system form the auditor's standpoint
Advantages

It enable the system to be recorded in such a way that it can be understood


by
New staff coming to the audit
Supervisors, managers, and partners
Client staff, who can have weaknesses pointed out more easily

The overall picture of the firm can be seen , and in particular the auditor
can be assured he has the whole picture as slow lines going nowhere can
be easily spotted
Flowcharting is a consistent system of recording
Flowcharting is a disciplined method of recording
Flowcharting highlights relationship between different pats of a system
Weaknesses are easier to spot
Flowcharts are permanent record but are easily updated
In complex cases, flowcharting is the only way to gain an understanding of
the system

Disadvantages

Time consuming
Can become a fetish i.e. ends in themselves
They are of little use in systems 9 e.g. small concerns) where internal
control is ineffective or very simple
Numerous symbol systems abound which can cause confusion

FLOWCHARTING CONT.
The objective of a flowchart is that it is complete in itself and can be
read and understood quickly and comprehensibly.
The following are important in preparing flowcharting
An organization chart is an essential concomitant
Simplicity and clarity are fundamental
It must not be congested
Use only horizontal and vertical lines
Chart the flow of goods and documents on separate charts
Serial number the operations
Cross reference to ICQ, ICEQ, Audit program , letter of weakness
It must show

Initiation for each document and operation


Sequence of all operational on documents and all copies of documents ,
especially operations of control, inspecting, checking, comparing and
approving
To ultimate destination
Sections or individuals who perform the operations
Use chart symbols only , if possible
Specimens of documents should be attached and cross referenced

AUDIT PROGRAMME

It is simply a list of work an auditor does on the


occasion of his audit.

Advantages

Example: vouch three months There would be columns


for the periods selected and of the initial of the audit clerk
and the date of the test.
They provide a clear se of instructions on the work to be
carried out
They provide a clear record of the work carried out and by
whom
Work can be reviewed by supervisors, managers
Work will not be duplicated
No important work will be overlooked
Evidence of work done is available for use in defense
actions for negligence

Disadvantages

Work may become mechanical


Parts may be executed without regard to whole system.

ACCOUNTANTS LIEN

Accountants are considered to have a particular lien over


any books of account, files and papers which their clients
have delivered to them and also over any documents which
have come into their possession in the course of their
ordinary professional work

In particular the lien gives the possessor the right to retain


goods until a debt arising in connection with those goods is
paid

REPORT TO MANAGEMENT

The

ISA on IC indicates that the auditor


should report to his client's management on
all significant weaknesses that they came
across in the course of his audit whilst
pointing out that there may be other
weaknesses which were not discovered.
The title to the letter to management varies
from firm to firm , such titles include ;
letter of weakness, management
letter, post audit letter, letter of
comment, letter of recommendation,
internal control letter, follow up letter

REPORTING TO MGT CONT..

Purposes

To enable the auditor to give his comments on the


accounting records, systems and controls

To enable the auditor to bring to the attention of mgt


areas of weakness that might lead to material errors.

In some audit engagements there is a requirement


to make a report. These includes local authorities,
stock exchange firms

To enable the management to be right matters that


may otherwise have led to audit report qualification

To enable the auditor to point out areas where


management could be more efficient or more
effective or where economies could be made or
resources used more effectively. E.g unnecessarily
large balances may occur occasionally in the bank.

LETTER OF WEAKNESS

Procedures
As weaknesses or breakdowns are
identified they should be discussed in
detail with the operating staff included
and / or with more senior management. It
is vital that the auditor has his facts right
The report should be written, and then
discussed with addressee
The report should then be sent
An acknowledgement should be obtained
form management stating what they
propose to do about the weaknesses
The weakness should be followed up on
the next visit.

LETTER OF WEAKNESS CONTENTS

The list of weaknesses in the structure of


accounting systems and internal controls
A list of deficiencies in operation of the records or
controls.
Unsuitable accounting policies and practices
Non-compliance with accounting standards and
legislation
Explanations of the risks arising from each
weakness
Comments on inefficiencies as well as weaknesses
Recommendations for improvement
The first to third items may require the auditor to
qualify the report to the MEMBERS as required by
statutes ( e.g. companys Act) on proper
accounting records, accounting requirements and
true and fair view and professional duty

LETTER OF WEAKNESS - FORMAT

An

opening paragraph explaining the


purpose of the report
A note that it contains only those matters
which came to the auditors ATTENTION
and cannot be a comprehensive list of all
weaknesses
If required that report may be tiered by
having major weaknesses separated from
minor weaknesses
A request that management should reply
to each point made

TRACING AND VOUCHING

Vouching

in the examination of documents is


the direction of the search for audit evidence.
In vouching , an item of financial information
is selected from an account( e.g. , the posting
of a a sales invoice in a customers master file
record), then the auditor goes backward
through the accounting and control system to
find the source documentation that supports
the item selected. The auditor finds the
journal entry or data input list, the sales
summary , the sales invoice copy and the
shipping documents, and finally , the
customers purchase order. Vouching does not
provide evidence to show whether all events
were recorded . This can be shown by tracing

VOUCHING AND TRACING

Tracing in the examination of documents


takes the opposite direction from vouching .
When an auditor performs tracing, he or she
selects sample items of basic source
documents and proceeds forward through
the accounting and control system to find
the final recording of the accounting
transactions. For example, samples of
payroll payments are traced to cost and
expense accounts , sales invoices to sales
accounts , cash receipts to accounts
receivable subsidiary accounts, and cash
disbursements to accounts payable
subsidiary accounts.

AUDIT WORKING PAPERS


Working

papers are the auditors record


of compliance with ISAs
They should contain support for the
decisions regarding procedures
necessary in the circumstances and all
other important decisions made during
the audit.
Though the auditor is the legal owner of
the working papers professional ethics
require that they not be transferred
without consent of the client because of
the confidential information recorded in
them.

TYPES OF WORKING PAPERS

There are three categories

The permanent file papers

Audit administrative papers

Audit evidence papers

The last two categories are often called the current file
because they relate to the audit of one year.

PERMANENT FILE PAPERS

The

permanent file contains information


of continuing interest over many years
audits of the same client. This file can
be used year after year, while each
years current audit evidence papers are
filed away after they have served their
purpose.
The documents include
Copies

or excerpts of the corporate charter


and bylaws, or partnership agreements;
Copies or excerpts of continuing contracts,
such as leases, bond indentures, and royalty
agreements;

PERMANENT FILE CONT.

A History of the company,its products, and its


markets

Copies of excerpts of stock holders, directors,


and committee minutes on matters of lasting
interest

Continuing schedule of accounts whose balances


are carried forward for several years, such as
owner's equity, retained earnings

Copies of prior years financial statements and


audit reports may also be included.

The permanent file is a ready source of information


for familiarization with the clients by new
personnel on the engagement.

AUDIT PLANNING AND ADMINISTRATIVE WORKING PAPERS

The following items are usually among the


administrative working papers in each years current
working paper file

Engagement letter

Staff assignment

Clients organization chart

Memoranda of conferences with management

Preliminary analytical review notes

Initial risk assessment notes

Initial materiality assessment notes

CURRENT PAPER FILE CONT.

Engagement planning memorandum

Audit engagement time budget

Internal control questionnaire and control analyses

Management controls questionnaire

Computer control questionnaire

Internal control system flow chart

Audit program

ISA REQUIRES AUDIT WORKING PAPERS TO EXHIBIT

The clients accounting records agree with


or reconcile with the financial statement s
The work was adequately planned and
supervised
A sufficient understanding of control
structure obtained
Sufficient competent evidential matters
was obtained as a reasonable basis for an
audit opinion
Should be able to sufficiently show that the
financial statements conforms with IFRS
and that the disclosure are adequate.

WORKING PAPERS ARRANGEMENT AND INDEXING

Indexing- each paper is given an index number, like a


book page number

Cross indexing- numbers or memoranda related to to


other papers carry the index of the papers so that
connections can be followed

Heading each paper is titled with the name of the


company , audit period and descriptive title of contents
of the working paper

WORKING PAPERS ARRANGEMENT AND INDEXING

Signatures

and initials the auditor who


performs the work and the supervisor
who reviews it must sign the papers so
personnel can be identified
Dates of audit work the date of
performance and review are recorded on
the working papers so reviewers of
papers can tell when the work work
preformed
Tick marks and explanations- tick marks
are auditors\s shorthand for abbreviating
comments about work performed

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