SAP Human Resources

HR
International Textile Limited Information Systems

Agenda

Project Start Up ...

Current HR Setup

SAP HCM Overview

International Textile Limited Information Systems

Application Components

Challenges of SAP HCM Project

SAP HCM Licenses Requirement

Current HR Setup
Foxpro
based
applicati
on

Outdated technology Support

unavailable
Non-Integratable with SAP

Non-Integratable with any online

portal
Standalone applications for each
business unit
International Textile Limited Information Systems

SAP -- The Overall Picture

Comprehensive
Functionality

Client/Server
Architecture

FI

SD

Financial
Acctg.

Sales

Integrated
Solution

CO

MM

Materials
Mgmt

PP

Production
Planning

Controlling

AM

R/3

Asset
Mgmt

Client / Server
Quality
Mgmt
ABAP/4
PM

PS

QM

Plant
Maint.

Open
System

Graphical
User
Interface

Project
System

WF

Workflow

HR

Human
Resources

IS

Industry
Solutions

Business
Engineering
Multinational
Use
International Textile Limited Information Systems

03

SAP HCM Application Components

Personnel
Management

HR

International Textile Limited Information Systems

R/3

Organizational Management

Client

Client 500

Company
Code

1100 - ITL

Personnel
Area

Personnel
Subarea

1000

2000

Operations

Services

1001

1002

2001

Terry

Garments

Exports

International Textile Limited Information Systems

Organizational Management

International Textile Limited Information Systems

Personnel Structure

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Staffing Organisational Plan

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Recruitment Processes

Advertisement

Applicant
Internal
External
Unsolicited
Internet

WANTED
Skilled,
efficient
person for . . .

Vacancy

Qualification

Profile matchup

/ Requirement
Specificat.

Hiring
Correspondence

International Textile Limited Information Systems

Ideal / Actual

Selection

Master Data - (Information Types InfoTypes)

Working time

BANK

Pay / Bank details

Family

Person

Address/
personal data

Organization Assignment
Qualifications

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Master Data - (Information Types InfoTypes)

International Textile Limited Information Systems

Time Management

Neg. time recording

Substitution

Vacation

Overtime

Sick

Mixed
and
Special
Forms

Pos. time recording

Positiv-Erfassung
Substitution

Overtime
approved

Vacation

Sick

Time Valuation

Payroll

International Textile Limited Information Systems

Time Statement
for Employees

Present
from... to...
from... to...
from... to...
from... to...
from... to...

CATS: Cross Appl. Time-Sheet

CATS HRMinimaster

Time data input

Release

CATS
Time Sheet

Approval
Transfer

Data entry profile

Authorizations
International Textile Limited Information Systems

HR CO
PS

PM SM
MM

Time Management Process

CO

PP
PM
PS

Time
evaluation

Cost
distribution

PAYROLL
ACCOUNTIN
G

SAP
Time Management

SUBSYSTEM
S

International Textile Limited Information Systems

TRAINING &
EVENT MGMT

SAP Benefits Overview

Master Data Infotypes
0001 - Organizational assignment
0007 - Planned working time
0008 - Basic pay
0014 - Recurring payments/deductions
0015 - Additional payments
0021 - Family/related persons
0041 - Date specification
0077 - Additional personal data (Medicare eligibility)
0219 - External organization

International Textile Limited Information Systems

SAP Benefits Overview

Benefits Info-types

0167
0168
0169
0170
0171
0236
0375
0377
0378
0379

- Health plans
- Insurance plans
- Savings plans
- Flexible spending accounts
- General benefits information
- Credit plans
- HCE information
- Miscellaneous plans
- Adjustment reason
- Stock purchase category

International Textile Limited Information Systems

Qualifications and Requirements

Administration of Applicants /
Employees Qualifications
Administration of Requirements for
Job / Position
Consideration of Alternative
Qualifications/ Requirements
Comparison of suitability based on
Requirements and Qualification matchup
Exemplary qualifications/ requirements
catalog
Search for a suitable person

International Textile Limited Information Systems

Qualification Deficit
MS Word

Requirements

Qualifications

Desktop

Desktop

Organization

Organization

MSWord
Word

Course

Prebooking

MS Word
05/01/-05/05/

?
Booking

Suitability profile
International Textile Limited Information Systems

MS Word

MS Word
06/11/-06/15/

Training & Event Management

Capacity
planning

English II
Lesson 1

Booking,
prebooking,
cancellation....
Correspondence
printing
Qualification
Updates

Appraisals

Schedule

International Textile Limited Information Systems

Resources

Cost

Reports in Training

Attendances

Resources

Business events

Attendee list

Prebookings per
business event

Resource
reservation

Business event
schedule

Available/reserved
resources...

Business event
brochure

Business event
prices...

Attendance

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Career and Succession Planning

Employees career development

based on Career models

Profile matchup

Determination of need for

further education

Training Plan is suggested

Integration with Training and

Event Management on courses
booking
Hit list for most suitable person
in Succession planning

International Textile Limited Information Systems

Payroll Accounting
Gross payroll accounting with automatic wage calculation
Automatic special payments computation
Full gross/net retroactive accounting
Freely definable payroll form
Data exchange with banks, social insurance
agencies, etc.
Direct integration to FI and CO
Online or batch processing

International Textile Limited Information Systems

R/3 Payroll Process

Employee
EmployeeData
Data

Benefits/Pay
Benefits/Pay
Tables
Tables

Time
TimeManagement
Management
Payroll Simulation

Release/Start
Release/StartPayroll
Payroll
Calculate
CalculatePayroll
Payroll
Payroll
PayrollResults
Results
Payslip
Payslip
International Textile Limited Information Systems

Payroll
PayrollReports
Reports

Compensation Budgeting
Create budgets in planned status
Link budgets to organizational units
Release a budget to change status to active
Active budgets are available to compensation administration

$ 25,000.00

$ 500,000.00

BU
BU

O
O

BU
BU

O
O

$ 25,000.00
BU
BU

$ 75,000.00
O
O
BU
BU

BU
BU

O
O

BU
BU

O
O

International Textile Limited Information Systems

$ 175,000.00

O
O

$ 100,000.00

Personnel Cost Planning

Cost planning
according to organizational
units/cost centers
as percentage/absolute

Simulation of
structural changes
Survey comparison
(e.g national, market
survey)
Direct Excel link
Business graphics
presentation

International Textile Limited Information Systems

Cost preview
Determination of actual
costs
Integration of future
changes
Target/actual comparison

Integration with
Controlling (CO)

Project Challenges
For Information Systems

Right Resource for the Project

Right Expertise for the Project

For Human Resources Department

Incorporation of Old Employee Data

Hierarchy of the Company

Consistent Organisational Structure

Consistent Payroll Policies

Integration with Time Management System

Parallel execution of Fictitious Payroll figures for Contractual / Contractors Staff

International Textile Limited Information Systems

SAP HCM Licenses Requirement

2 Professional User Licenses

Sayyam Rana & Khairoonnissa Merchant

At least 3 Payroll (HR) End User Licenses

One for Each Location

1000 to 3000 (To be finalized) SAP Master Data Licenses for Payroll Execution

The above figure will have to be confirmed based on the following decisions:

Use SAP for Contractual Labour

Use SAP for Contractors Staff

International Textile Limited Information Systems