THE CATALOG

ORGANIZATION AND ARRANGEMENT

OF LIBRARY MATERIALS
LIBRARY CATALOG
A systematic listing of the books and materials
in a library with descriptive information about
each one : author, title, edition, publisher, date,
physical appearance, subject matter, special
features, and location.

Purpose of the catalogue

1. To enable a person to find a book of which
either

The author)
The title }
The subject

is known
)

2. To show what the library has

By a given author
On a given subject
In a given kind of literature

3. To assist in the choice of a book

As to its edition (bibliographically)

As to its character (literary or topical)

Library catalog
Consists of:
Bibliographic records -- statement
of responsibility; title; publisher,
place of publication, date of
publication, etc
Classification number -- indicates
the location of the material
Subject headings -- determines the
subject of the material

Cataloguing
Preparing bibliographic information for
catalogue records
Cataloguers uses a set of cataloguing tools,
which are the agreed international rules and
standards
Consists of
Descriptive cataloguing
Subject cataloguing
Classification

 Descriptive cataloguing describes an item,

identifies access points and formats access
points, using AACR and appropriate name
authority files.
Subject cataloguing determines subject
headings for an item, which represents the
subject(s) of the work in words and/or phrases.
Classification determines a classification
number for an item which represents the
subject of the work in a number and/or letters,
and provides a location for an item in a
collection.

Cataloguing Tools
Anglo-American Cataloguing Rules 2nd ed.
Revised (AACR2R).
Classification schemes
Dewey Decimal Classification Scheme (DDC)
Library of Congress Class. Scheme (LCC)
Universal Decimal Class. Scheme (UDC)

Subject Headings
Sears List of Subject Headings
Library of Congress Subject Headings (LCSH)

BIBILOGRAPHIC RECORD
Library catalogues consist of
bibliographic records of works in a
collection
Contains standardised information
> author/s and title, publication
and distribution details and
physical description of work
Consist of headings; description;
tracings; and location.

Forms of Library Catalog

1. a book catalog,
2. a computer output microform (COM) catalog,
3. a card catalog,
4. an online catalog accessed by computer or
5. a CD-ROM (compact disk read-only memory)
Book Catalog
- catalog in form of printed books
- discarded because, as libraries grew in size, the printed
catalog was soon out of date since cards for new materials
could not be interfiled alphabetically
- - advantage: easy to use, large number of entries can be
seen at a glance, duplicate copies can easily be made, etc.
- disadvantage: difficulties in keeping it up to date, and
need to consult more than one volume.

COM Catalog
- produced directly from machine-readable records
- microform microfilm or microfiche
CARD Catalog
- made up of 3- by 5-inch cards
- filed alphabetically in trays or drawers
- may be a single alphabetical arrangement, or it
may be
divided into author, subject and
title catalog
author catalog
-includes only the author or main entry
cards
title catalog
- made up of title entries only
subject catalog
- made up exclusively of subject entries

Subject card

ENDANGERED SPECIES

A823.3
M849

Ackerman, Diane
The rarest of the rare : vanishing animals timeless
Title card

The rarest of the rare

A823.3
M849

Ackerman, Diane
The rarest of the rare : vanishing animals
timeless
A823.3
Author card
M849

Ackerman, Diane
The rarest of the rare : vanishing animals,
timeless
worlds / Diane Ackerman. 2nd ed.- New York
: Random
House, 1999.
xxii, 184 p.; ill.: 25cm
Includes index
ISBN 0-67-940346-9
1. Endangered species
I. Title

2. Rare animals

ONLINE CATALOG
- called OPAC (Online Public Access Catalog) may be online to
a database containing all the cataloging information of a particular
library only.
- may also provide access to the collections of other libraries,
eg. network of the libraries in a state or region such as all the
college and university libraries

International Standard
Bibliographic Description
(ISBD)

8 areas of description

Area one : Title and statement of responsibility.

Area two : Edition.
Area three : Material specific details (not used with books).
Area four : Publication, distribution, etc.
Area five : Physical description (e.g. pages, illustrations and size).
Area six : Series.
Area seven : Notes.
Area eight : Standard number and terms of availability.

4 MAIN ENTRY ELEMENT

FOR RECORD CATALOGUE
1. TITLE :
Main Entry Title
2. DESCRIPTIVE
:
8 Areas of
Description
3. TRACING
:
Topical
Headings &
Additional Entry
4. CALL NUMBER
:
Class Number
& Book No./Author

EXAMPLE

DESCRIPTION
(2)

025.3
CHA

CALL NUMBER (4)

)
LE (1
T
I
T
NTRY
E
N
I
MA

Chan, Lois Mai.

Cataloging and classification: an introduction/Lois Mai
Chan; with assistance of Theodora L. Hodges.- 3rd ed.Lanham, Md.: Scarecrow, 2007.
xix 580 p.: ill; 23 cm.
Includes bibliographical references (p.553-565) and
index.
ISBN 978-0-8108-5944-9
1. Cataloging. 2. Classification Books. I. Hodges,
Theodora L., 1922 II. Title.
TRACING
(3)

Area 1
Area 1 = Title and statement of
responsibility
Where do you find it?
chief source of info for book = title page

Main title
How to record it?
exactly as to wording, order, and spelling

E.g:
The Office: Procedures & Technology

Other Title Information

Subtitles or secondary titles
E.g:
The Office: Procedures &
Technology

Statement of responsibility
Statement of responsibility What is responsibility? Why is
responsibility important?
author
Where do you find it?
from title page

How do you record it?

2 or 3 people

more than 3 people

more than one statement of responsibility

omit titles, qualifications, etc. from personal names

Area 2: Edition Statement

Found title page, verso of title page
How to record
2nd ed., 3rd ed.

If the information is not known, then

do not enter anything.

Area 4: Publication
information

Found on the title page, principle

source of information, or colophon
Format : City of publication :
Publisher, date
E.g:
New York: Random House, 1999.

Area 5: Physical Description

Reasons physical description is important
How to record?
Give the number of pages as suggested by
terminology of the book.

327 p.; xvii, 323 p.; 123 leaves; [13]

p
Give ill. For an illustrated printed
monograph.
Examples: 327 p. : ill.

Area 6: Series
Chief source a series title page or
half title, title page, cover, rest of
item.
Example:
Siri XP Microsoft PowerPoint 2002
Siri kegemilangan anbiya' kisah
nabi Musa

Area 7: Notes

Area 7
Chief source may be any place in the item or from any
outside source
With rare exception notes are optional
Example:

Includes bibliographical references and index

Includes index

Includes bibliographical references

Area 8: ISBN
May be taken from any source such
as the cover, title page, verso of title
page
ISBN International Standard Book
Number
ISSN International Standard Serial
Number

Information on computer is arranged in fields

Author
Title

:
:

and library
Glen W. Cutlip;
Montgomery.
Imprint

Cutlip, Glen W
Learning and information : skills for
the secondary classroom
media program /
edited by Paula Kay

Englewood, Colo. : Libraries

Unlimited, 1999.
025.5
:
xvii, 134p. ; ill. : 28 cm
Teaching Library Media Research
and Information Skills Series
Montgomery, Paula Kay
:
Library orientation of high

Call number
Physical features
Series

Other authors
Subjects
school students

ISBN

High school libraries

Media programs (Education)
0972875806

Access Point
A name or term under which a bibliographic
record in a catalogue can be found.
Terms that searches can use to find the record in
the catalog. They are called access point because
they give access to the item.
Words or phrases which provide access are called
headings [written at the top of the traditional
catalogue records]

ACCESS POINTS
Title

Title of the material

Name/Author

Personal name or corporate

name of the author

Subject

Subject heading

Publication

Place of publication or name of

publisher

Series

Series statement

Call Number

Library of Congress
Classification (LCC) or
Dewey Decimal classification
(DDC) Call Number

ISBN/ISSN

International Standard Book

Number or
International Standard Serial
Number

ANY

Any field