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Unit 8

Financial Accounting (FI)


- Rules -

Business Process Integration

Rules

FI

January 2008

SAP AG - University Alliances


and The Rushmore Group, LLC
2008. All rights reserved.

Rules
Defines the parameters for Master
Data and Transactions
Determines functionality for Master
Data and Transactions
Relatively fixed
Changes as policy changes

January 2008

SAP AG - University Alliances


and The Rushmore Group, LLC
2008. All rights reserved.

Financial Accounting (FI)

SD
MM
SM

Sales and
Distribution

Materials
PPMgmt.
Production
Planning

Service
Mgmt.

QM
Quality
Mgmt.

PM

Financial
Accounting

CO

R/3

Controlling

AM

Client / Server
Integrated Business
Solution
WF

Plant Maintenance

HR

Human
Resources

January 2008

FI

IS

Fixed Assets
Mgmt. EC

PS

Enterprise
Controlling

Project
System

Workflow

Industry
Solutions

SAP AG - University Alliances


and The Rushmore Group, LLC
2008. All rights reserved.

Unit 8 Overview
Posting Periods
Tolerance Groups for Account
Postings
Accounts Payable Settlement
Document Numbers

January 2008

SAP AG - University Alliances


and The Rushmore Group, LLC
2008. All rights reserved.

Posting Periods
Before it is possible to post documents, it
is necessary to define posting periods
Fiscal years are divided into one or more
posting periods
Each posting period is delimited by both
a start and finish date
A common division of a fiscal year
involves defining 16 posting periods -- 12
months and 4 quarter ending posting
periods
January 2008

SAP AG - University Alliances


and The Rushmore Group, LLC
2008. All rights reserved.

Tolerances Groups for


Account Postings
Internal control amount limits that
serve to define the maximum
authorization levels for your employees
Must be at least one entry for every
company code
Can be defined for an employee group with
employees being assigned to a given group
to effect the control
Can be undefined at the group level
meaning that the control is effective for
everyone who is not a member of a group
January 2008

SAP AG - University Alliances


and The Rushmore Group, LLC
2008. All rights reserved.

Tolerances Groups for


Account Postings (continued)
Internal control amount limits that
serve to define the maximum
authorization levels for your employees
with respect to:
A single transaction
A customer or vendor account line item
Discount percentage granted to a line item
Payment differences that can be accepted in
settlement of an account (e.g., accounts
payable)
January 2008

SAP AG - University Alliances


and The Rushmore Group, LLC
2008. All rights reserved.

Accounts Payable
Settlement
Purchase
Order
Payment
Program
Debit Credit

Invoice
Receipt

Verification

Goods
Receipt

January 2008

SAP AG - University Alliances


and The Rushmore Group, LLC
2008. All rights reserved.

Accounts Payable Settlement


(continued)
Select payment method and bank
Select items for payment
Calculate the payment amount,
taking account of cash discount
periods
Post the payment document
Print payment medium
January 2008

SAP AG - University Alliances


and The Rushmore Group, LLC
2008. All rights reserved.

10

Document Numbers
All posted transactions must have a
unique number assigned to it
Usually these numbers are system
generated
The numbers serve to specifically identify
the business content of a transaction so
that it may be recalled at a later time
The actual system stored document
number includes information respecting
the year, date, and company codes
January 2008

SAP AG - University Alliances


and The Rushmore Group, LLC
2008. All rights reserved.

11

Document Numbers
(continued)
Before any documents can be posted
to a company or company code,
there must be a number range
assigned to the document type
New transaction document number
ranges must be created at the start
of each new fiscal year

January 2008

SAP AG - University Alliances


and The Rushmore Group, LLC
2008. All rights reserved.

12

Unit 8 Exercises
71. Define Posting Periods Variant
72. Open and Close Posting Periods
73. Assign Posting Periods Variant to Company
Code
74. Create Tolerance Groups for Account
Postings
75. Setup Payment Program
76. Create Tolerance Groups for Accounts
Receivable and Accounts Payable
77. Create Financial Accounting (FI) Document
Numbers

January 2008

SAP AG - University Alliances and The Rushmore Group, LLC


2008. All rights reserved.

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