POWERPOINT

PRESENTATION
Mary evilin j. variath

Introduction
The term "PowerPoint presentation" was coined when

Microsoft introduced its software program PowerPoint.

PowerPoint was officially launched on May 22, 1990, as a
part of the Microsoft Office suite.
PowerPoint is currently one of the most commonly-used
presentation programs available.
PowerPoint is commonly used by presenters as a digital
aid when presenting their topic to an audience.

History of PowerPoint presentation

PowerPoint presentation was first designed for the Macintosh computer, and at the initial state it was

called "Presenter", developed by Thomas Rudkin and Dennis Austin of Forethought, Inc.
In 1987, it was renamed to "PowerPoint by Robert Gaskins due to problems with trademarks.
In August of the same year, Forethought was bought by Microsoft and became Microsoft's Graphics
Business Unit, which continued to develop the software further.
PowerPoint was officially launched on May 22, 1990, the same day that Microsoft released Windows
3.0.
PowerPoint introduced many new changes with the release of PowerPoint 97.
It incorporated the Visual Basic for Applications(VBA) language, underlying all macro generation in
Office 97.
PowerPoint 2000 introduced a clipboard that could hold multiple objects at once.
PowerPoint 2002 massively overhauled the animation engine, allowing users to create more advanced
and custom animations.
PowerPoint 2011 makes it possible to remove image backgrounds, and provides additional special
effects for pictures, such as 'Pencil effects'.
As of 2012, various versions of PowerPoint claim ~95% of the presentation software market share,
with installations on at least 1 billion computers.
Among presenters world-wide, this program is used at an estimated frequency of 350 times per
second.

Defining PowerPoint presentation

PowerPoint is similar to a word processor, except that its

geared toward creating presentationsrather than

documents.
PowerPoint presentations consist of one or more slides.
Each slide can contain text, graphics, and other
information.
You can easily rearrange the slides in a PowerPoint
presentation, delete slides that you dont need, add new
slides, or modify the contents of existing slides.

Types of media used for PowerPoint

presentation
Computer monitor: Your computer monitor, either a CRT monitor

or an LCD, is a suitable way to display your presentation when

youre showing it to just one or two other people.
Computer projector: A computer projector projects an image of
your computer monitor onto a screen so large audiences can view it.
Overhead transparencies: Overhead transparencies can be used to
show your presentation using an overhead projector.
Printed pages: Printed pages allow you to distribute a printed copy
of your entire presentation to each member of your audience.
35-mm slides: For a fee, you can have your presentation printed
onto 35-mm slides either by a local company or over the Internet.

Uses and Significance

PowerPoint Presentations are a way of attracting audience

towards your views and arguments.

It is one of the most helping factors behind the success of
every meeting.
There are various uses of power point presentations, some of
them are integrated.
The most popular uses of power point presentations are in
modern days learning, corporate training sessions, business
and marketing meetings, and sales gatherings.

Learning Solutions
Power point presentation combines audio and visual
aspects, making it easier to understand for audience.
Even the normal teaching or training becomes interactive
by just using presentations in lectures.
These days school, colleges and institutions are providing
tailor made presentations to students for different topics in
syllabus of study.
That makes learning easier and interactive for students.

Corporate Training Session

Power point is an essential ingredient of every corporate
training session.
Top executives and manager (marketing and sales) use
this powerful tool to train their junior's or associates to
give them better, interactive and more effective training.
It's always beneficial and less time consuming for
corporate trainers, if they use these tools in their sessions,
it generates more results.

Marketing Strategy
Powerful tools and options present in Microsoft power
point, makes it easier for people in marketing, advertising,
and sales to make presentations for motivation of their
subordinates.
Inclusion of different types of charts, images, clip-arts,
other graphical structures, makes a presentation eye
catchy.
Animation and sound effects add extra emphasis on these
presentations making them look more interactive.

Educational significance of PowerPoint

presentation
Power point is a just like the name says a powerful tool for learning.
It is basically electronic slides where a person can embed files such

as texts, music, pictures, diagram, or whatever else you like.

The benefit is that you are engaging students not just through
words, but also through visuals.
Some students learn better by hearing, but other students learn
better by seeing.
So, immediately you can see the benefits of engaging students
through the visual means.
Also, it provides for some excitement in that it breaks down the
daily routine of lectures.

PowerPoint presentation dominates over

blackboard/whiteboard and flip charts
PowerPoint presentations enable teachers to increase the quality of written

material and visuals they present to the students in the class.

The alternative to PowerPoint presentations are using
blackboard/whiteboard, and flip charts.
The PowerPoint offers some distinct advantages.
First the PowerPoint presentations can be made in advance, thereby
effectively increasing the time available to the teacher to teach.
Also the PowerPoint makes it possible to provide a much richer quality of
visuals including multicoloured complicated diagrams and pictures.
Flip chart and overhead projection of transparencies provide some of the
features of PowerPoint, but they are relatively more difficult to make.
Also their quality usually does not match that of PowerPoint presentations.

Guidelines for an effective presentation session

Presentation should be to the point and focusing over actual purpose.
There should be a professional look deciding your organizations

identity.
You need to practice properly before delivering a presentation in any
seminars.
There should be less text, and maximum possible graphics in
presentations.
Take care of your time, users positive responses, and their ease, don't
make people bored with longer duration presentations.
There should be uniform colors and font appearance throughout the
presentation to avoid in-convenience.

Advantages

Quick and Easy: the basic features are easy to master and can make you appear to be organized, even if you

are not.

Simple bullet points: it can reduce complicated messages to simple bullet points. Bullet points are a good
basis for the presentation and remind the speaker of main points and the organization of the message.

Easy to create a colorful, attractive design: using the standard templates and themes, even if you do not have
much knowledge of basic graphic design principles .

Easy to modify: when compared to other visual aids such as charts, posters, or objects, it is easy to modify.

Easily re-order presentation: with a simple drag and drop or using key strokes, you can move slides to reorder the presentation.

Finally, PowerPoint is integrated with other products that allow you to include parts of documents, spread
sheets, and graphics.

Audience Size: PowerPoint slides are generally easier to see by a large audience when projected than other
visual aids.

Easy to present: You can easily advance the slides in the presentation one after another with a simple key
stroke while still maintaining eye contact with the audience.

No need for Handouts: They look good visually and can be easily read if you have a projector and screen that
is large enough for the entire room.

Disadvantages
Design power pointless: gives the illusion of content and coherence, when in fact there is really not

much substance or connection between the different points on the slides.

PowerPoint excess: some speakers create presentations so they have slides to present rather than
outlining, organizing, and focusing on the message.
Replaces planning and preparation: PowerPoint is a convenient prop for poor speakers, as it can
reduce complicated messages to simple bullet points and elevates style over substance.
Oversimplification of topic: the linear nature of PowerPoint forces the presenter to reduce
complex subjects to a set of bullet items that are too weak to support decision-making or show the
complexity of an issue.
Feature abundance: while the basic features are easy to use and apply, a speaker can get carried
away and try to use all the features at once rather than simply supporting a message. Too many
flying letters, animations, and sound effects without seeing much original thought or analysis can be
a real issue. In many cases, the medium shoves the message aside.
Basic equipment required: you will need to have a computer and projection equipment in place to
display the slides to the audience.
Focus on medium, not message: Too many people forget that they are making a presentation first
and that PowerPoint is just a tool.

Thank you