Unit 3

Team Presentation
Skills

1 Understanding Team Dynamics

1.1 Introduction

range from two presenters giving a report in

polytechnic to large teams submitting
multimillion-dollar business proposals
- Reports on on-going or completed projects
- Presentations to sell a proposal, project
or idea
- Information-giving or training sessions
- Sales presentations to potential
customers

1.2 Team Decision Making

includes pulling out ideas, discussing them, arriving

at consensus or unified agreement, and getting
along with others in the team
understanding the different styles of group
decision making can help you develop a better
understanding of how decisions are made in your
team and which style is most appropriate:

One-person decisions
Two-person decisions
Majority vote
Consensus taking

Developing Effective Team

Presentations

2.1 Define a Team Theme

all members need to agree on a team theme
and overall focus
everyone involved needs to understand the
approach that will be adopted
to ensure that throughout the presentation
there is a central or main idea

most presentations serve one or more of

these purposes:
- To inform or instruct the audience about
something
- To persuade or convince the audience to
accept a proposal or idea
- To entertain the audience

2.2 Identify Specific Segments

examine the content of your presentation and
decide at which logical points the information
can be segmented
each segment should be assigned to a specific
speaker and confirm the sequence of speakers
and decide on how much time each should
spend
check that there are neither glaring gaps nor
overlaps in the information presented by each
speaker

2.3 Prepare Visual Aids

needs to decide on the type(s) of visual aids
to support the presentation
make sure that all visual aids used are
consistent in design, style and quality
a uniform font should also be adopted
throughout the slides

arrange visual aids in the correct order

practice using the visual aids as a team
decide on whether each speaker would handle
his/her own visual aids or whether another
team member will support the speaker by
coordinating his/her visual aids

2.4 Rehearse the Presentation

rehearse the entire presentation together
if possible, rehearse in the venue to be used
time and assess each team members
presentation
give each other constructive feedback on how
to improve your delivery

3 Delivering Effective Team

Presentations
3.1 Features of Effective Team
Presentations
The presentation is well-rehearsed and wellcoordinated
smooth transition between speakers
well-versed with their own segments and
areas of responsibility
project a confident and knowledgeable image

aware of the teams perspective and aims

responsive to the direction of the leader
supportive of the entire team

3.2 Content of Effective Team Presentations

Greeting
- if there are any VIPs present, greet them
first
- start with a simple greeting like Good
morning, ladies and gentlemen.
- a brief self introduction and an
introduction of your team members

Introduction
- first speaker should introduce the topic
of the presentation
- state clearly the purpose of the
presentation and let the audience know how
they will benefit from
it, i.e., tell them
whats in it for them
- include a preview of the main points in the
presentation
- techniques of capturing the attention and
interest of the audience should not be
forgotten

Body
- should contain no more than five main
ideas divided amongst team members
- main points should be supported with
facts, statistics, illustrations, examples
and/or personal experiences
- special care must be taken to ensure that
the transition from point to point and
speaker to speaker is smooth

Summary/Conclusion
- last speaker of the group should indicate
that the team presentation is coming to
an end
- provide a short overview of the main
points covered by all teammates
- conclusion could be made more memorable
by using quotations, catchy remarks or
relevant anecdotes which best emphasize
the team theme

3.3 Delivery of Effective Team

Presentations
during the actual presentation bear in mind
that both your verbal as well as non-verbal
behaviour convey a message of your state of
confidence to the audience

3.4 Handling of Question-and-answer

Sessions
All team members should:
- know more about the topic than what is
presented
- anticipate areas where questions may arise
and prepare suitable answers
- listen carefully to each question

The team leader should:

- start and end the session
- decide who in the audience is to ask a
question
- repeat or rephrase the question for
everyone to hear
- decide who in the team is to answer a
question
- direct long-winded members of the
audience to get to the point
- avoid letting one member of the audience
dominate the session