1

IT Project Management
Prince 2 Framework

Objectives of Module 6
To present and provide basic
concepts and techniques of IT
Project Management using PRINCE
2 Framework

IT Project Management Prince 2

Process Model
Pre Project

Initiation
Stage

Subsequent
Stages

Final Stage

Directing a Project P3
Directing
Start
Up P1

Managing

Delivering

Managing
a
Stage
Boundary
Initiating a
P6
Project P2

Managing
a
Stage
Boundary
Controlling
P6
a Stage P4
Manage
Product
Delivery P
5

Closing
a Project
P7
Controlling
a Stage P4
Manage
Product
Delivery P
5
4

PRINCE 2 PROJECT
MANAGEMENT Themes
Th1: Business Case (why)
Th2: Organization (who)
Th3: Planning (where, how, when and
how much)
Th4: Progress Assessment
Th5: Risk Management (what if )
Th6: Quality
Th7: Change Management

The PRINCE2 principles

Pr1: Business Case
Pr2: Continuous learning
Pr3: Roles and responsibilities
Pr4: Manage by stages
Pr5: Management by Exception
Pr6: Product-based focus
Pr7: Tailor

PRINCE 2: Project Documen

D1: Mandate
D2: Business Case
D3: Project Brief
D4: Project Initiation Document (PID)
D5: Work Package
D6: Status Report (or Project Board Report)
D7: Project End Report (closure document)
D8: Exceptions Report
D9: Lessons Report
D10: Issue Register
D11: Risk Register
D12: Lessons Learned Register
7

PROJECT MANAGER SKILLS

leadership skills;
to be open to conviction;
to be able to deal with conflict;
negotiation skills;
ability to motivate;
ability to solve problems

Relationship between
PRINCE2 themes and building
Themes
No.
Related Building
blocks
Blocks
Business Case
Organisation

Th1
Th2

Planning
Th3
Progress
Th4
Assessment
Risk Management Th5
Quality in projects Th6
Change
Th7
Management

B2, B3, B4, B5, B6

B1, B2, B12, B15, B22,
B24
B13, B22
B5, B6, B16, B22, B23,
B25
B2, B5, B14, B22, B25,
B30, B31

B11, B17, B21, B22

B1, B22, B23, B30, B31
9

PROJECT MANAGEMENT TECHNIQ

Product-Based Planning (T1)
Product Breakdown (B10) analyses the
products in terms of product parts. If you then
determine the quality requirements for these
products, you have the basis for the planning.
A plan that is based on the Product
Breakdown shows the sequence of the project
activities
10

PROJECT MANAGEMENT TECHNIQ

Other Project Planning

Techniques
PERT: Project Evaluation and
Review Techniques
CPM: Critical Path Method

11

Other Techniques
Quality Check (T2)
Configuration Management (T3)
Lessons Learned and Customer
Satisfaction (T4)

12

Project and portfolio

management systems
CA Clarity
Oracle
HP PPM

SAP
Plan View

Primavera Systems
Compuware
Microsoft Project

Planisware

Daptiv

Ability to
Execute

Serena Software
EPK Group

Atlantic Global
Solutions

Cardinis

Power Steering
Instantis
Innotas
Sciforma
ITM Software

Augeo Software

Completeness of Vision
13

Document Management
Revision History
(B1)
Approvals

Distribution
This building block shows the versions of a
document and the most important
changes in successive versions. In
Revision History the status field
provides the opportunity to indicate the
stages that the document has passed
through
14

Mandate - <number> <project

Reasons for acting
name> (B2)
Objectives/benefits
Most important results
Scope
Limitations
Relations with Other Projects

15

Project background

<project
name> B3

Context of project
<<why is it needed, what is the
preceding history,
how does it fit
into the programme?

16

Scope - <project name>

(B4)
Geography
Customer
Processes Involved
System Involved
Departments Involves
Products Involved

17

Business Case risk

analysis - <project name>
Corporate(B5)
risk
Operational risk
Infrastructural risk
Supplier risk

18

Cost benefit cash flow

<project name>(B6)

Budget
Profit and Loss Statement
NPV
Pay Back Period
Internal Rate of Return

19

Project Approach-

<project

name> (B7)
In house Development
Based on Specific Technology
Big Bang Implementation
Step by Step Alternatives A, B, C

20

Resources - <project
(B12)
Resourcename>
Name
Input Product Name
Tasks
Indicative Time frame

21

Planning <date> - <project name>

Product name(B13)
Activities
Start Date
Completion Date
Planned Vs Actual

22

Project Evaluation and

Review Technique PERT /
CPM

23