Exploring Microsoft Office Word 2010: by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy

Exploring Microsoft
Office Word 2010

by Robert Grauer, Michelle
Hulett, and Mary Anne
Poatsy
Chapter 1
Introduction to Word
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall.
Objectives
Understand how word processors
work
Customize Microsoft Word
Use features that improve
readability
Check spelling and grammar

Hall.
Objectives (continued)
Display a document in different
views
Prepare a document for
distribution
Modify document properties

Hall.
Word Processing

Hall.
The Word Window

Quick Access Toolbar
Title bar
Rulers
Scroll bar
Status bar
View buttons
Zoom slider

Hall.
Word Wrap
Soft returns
Hard returns
Soft returns
Hard returns

Hall.
Keyboard Shortcuts
Keys
Moves Insertion
Point
Left arrow
Right
arrow
One character left

One character right
Up arrow
Down
arrow
Up one line
Down one line
Home
End
PgUp
Beginning of the line

End of line
Hall.
Up to the
previous
Toggle Switches
Show/Hide
Tab
Hard return
Space between words

Hall.
Page Breaks
Show/Hide on
Hard page break marker

Hall.
Page Numbers
Placement options
Format Page Numbers
Gallery

Hall.
10
Page Numbers
(continued)
Page Number
Click to display formats
Start numbering on page

Hall.
11
Cover Page
Cover Page
Gallery
More cover pages

Hall.
12
Customize Word
Categories
Descriptions

Hall.
13
Headers and Footers

Formatting options Fields to insert Display options Position options
Header area
Footer area

Hall.
14
Sections
Page Layout tab
Breaks
Section Breaks

Hall.
15
Sections (continued)
Previous
Next
Link to
Previous active
Section number

Hall.
16
Watermarks
Watermark
Watermark
options
Watermark

Hall.
17
Spelling and Grammar

Contextual spelling error
Possible spelling error

Hall.
18
Document Views
Web Layout
Draft
Print Layout Full Screen ReadingOutline

Hall.
19
Zoom
Magnificati
on
Page view layout
Zoom slider
Percent
Hall.
20
Save a Document
Save as type arrow
Word 97 2003

Hall.
21
Compatibility Mode
Compatibility Mode

Hall.
22
Compatibility Checker
List of incompatible items

Hall.
23
Backup Options
Check to enable AutoRecover
Time between AutoRecover saves

Location of the
AutoRecover file

Hall.
24
Backup Options
(continued)
Advanced
Backup option

Hall.
25
Document Inspector
Inspectors
Check for Issues
Inspect

Hall.
26
Printing Options
Number of copies
Preview
Select printer
Settings
Previous
Next
Zoom

Hall.
27
Document Properties
Document Properties panel
Properties arrow
Close

Hall.
28
Summary
Word processors have features that
make it easy to create documents.
Consider both the content and look
of the document.
Create copies of documents and
back up changes at every
opportunity.
Hall.
29
Questions

Hall.
30
Copyright
All rights reserved. No part of this publication may be

reproduced, stored in a retrieval system, or transmitted, in
any form or by any means, electronic, mechanical,
photocopying, recording, or otherwise, without the prior
written permission of the publisher. Printed in the United
States of America.

Hall.
31
Exploring Microsoft
Office Word 2010
Poatsy
Chapter 2
Document
Presentation
Hall.
32
Objectives
Apply font attributes through the
Font dialog box
Control word wrapping
Set off paragraphs with tabs,
borders, lists, and columns
Apply paragraph formats

Hall.
33
Understand styles
Create and modify styles
Format a graphical object
Insert symbols into a document

Hall.
34
Typography
Typeface or font
Type Style
Serif
Sans serif
Monospaced
Proportional
Regular
Bold
Italic
Bold italic

Hall.
35
Font Attributes
Style
Font
Size
Color
Special Effects
Preview

Hall.
36
Font Attributes
(continued)
Text Effects
Effects
Text Effects
Hall.
37
Character Spacing
Advanced
Spacing
OpenType settings
Preview

Hall.
38
Change Text Case

Change Case
Sentence case
lowercase
UPPERCASE
Capitalize Each Word
tOGGLE case

Hall.
39
Text Highlighting
Text Highlight Color arrow

Hall.
40
Word Wrapping
Date wrapping
Phone number
wrapping
Nonbreaking space
Nonbreaking
hyphen
Hall.
41
Paragraph Formatting
Alignment
Indentation
Tab stops
Line spacing
Pagination
Borders
Shading

Hall.
42
Set Tabs
Tab selector
Show or hide ruler
Tab position
Tab Selector
Icon
L
T
I
Type of Tab
Left tab
Center tab
Right tab
Decimal tab
Bar Education,
tab
Copyright 2011 Pearson
Inc. Publishing as Prentice
Hall.
43
Leaders Characters
Paragraph Dialog Box Launcher
Dot leaders
Leader characters

Hall.
44
Borders and Shading

Borders tab
Page Border tab
Preview
Line style
Line color
Line width
Horizontal Line
Hall.
45
Borders and Shading

(continued)
Preview
Shading tab
Fill color
Shading options

Hall.
46
Bullets and Numbers

Live Preview
Bullets
Numbering
Multilevel List
Define New Bullet

Hall.
47
Columns
Preset columns
Number of columns
Spacing between
columns
Column width

Hall.
48
Nonprinting Formatting
Marks
End of paragraph Tab
Regular hyphen
Nonbreaking hyphen
Nonbreaking space
Regular space

Hall.
49
Text Alignment

Hall.
50
Paragraph Indents
Measurement for inden
First line indent
Hanging indent

Hall.
51
Line and Paragraph

Spacing
Paragraph spacing
Line spacing
Before the paragraph

After the paragraph

Hall.
52
Widows and Orphans
Lines and Page Breaks t

Widow/Orphan Control
Keep with next
Keep lines together

Hall.
53
Styles
Quick Style More
Styles Dialog Box Launcher

Styles pane

Hall.
54
Styles (continued)
Show Preview
Options
New Style Style Inspector Manage Styles

Hall.
55
Modify Styles
Style name
Format
specifications
Preview
Format

Hall.
56
Style Pane Options
Styles to show

Hall.
57
Outline View
Outline view controls
Paragraph expanded
Paragraph collapsed
Outline
Hall.
58
Graphical Objects
Size group
Original size graphic
Scale
Sizing handles
Lock proportions

Hall.
59
Text Wrapping
Wrap Text

Hall.
60
Picture Quick Styles

Pictures Styles
More arrow
Soft Edge Oval
Original

Hall.
61
Cropping
Cropping handles
Portion to discard
Crop
Original photograph

Hall.
62
Contrast and Brightness

Presets
Brightness
Contrast

Hall.
63
Symbols
Symbol
Symbol gallery
More Symbols

Hall.
64
Summary
Typography gives your document a
polished, professional look.
Alignments, indentation, and line
spacing make the document readable.
Styles provide consistency.
Graphics enhance the document.

Hall.
65
Questions

Hall.
66
Copyright

States of America.

Hall.
67
Exploring Microsoft
Office Word 2010
Poatsy
Chapter 3
Collaboration and
Research
Hall.
68
Objectives
Insert comments in a document

Track changes in a document
Acknowledge a source
Create and modify footnotes and
endnotes

Hall.
69
Insert a Table of Contents and
Index
Add other reference tables
Create cross-references

Hall.
70
Inserting Comments
Initials of reviewer
Markup balloon
Comment

Hall.
71
Reviewing Pane
Reviewing Pane arrow
Previous
Next
Reviewing Pane

Hall.
72
Show Markup
Show Markup

Hall.
73
Tracking Changes
Track Changes active
Accept Reject
Reviewers name,
date and time of
revision
Markup balloon
for deletion
Changed lines

Hall.
74
Markup Views
Original: Show Markup selectedDisplay for Review arrow
Deleted text
Inserted text

Hall.
75
Customize Track
Changes
Track Changes
arrow

Hall.
76
Acknowledging a Source
Insert Citation
Type of Source
Fields for
bibliography

Hall.
77
Share and Search for

Source
Master List
Current List

Hall.
78
Bibliography
Bibliography

Hall.
79
Writing Styles
Common writing stylesStyle arrow

Hall.
80
Footnotes and Endnotes
Separator line
Footnote number
Footnote text

Hall.
81
Footnotes and
Endnotes
Footnotes & Endnotes Dialog Box Launcher

Hall.
82
Table of Contents
Fancy
Formal
Modern
Simple

Hall.
83
Index
Fancy
Formal
Modern
Simple

Hall.
84
Exploring Microsoft
Office Word 2010
Poatsy
Chapter 4
Document
Productivity
Hall.
85
Objectives
Insert a table
Format a table
Sort and apply formulas to table
data
Convert text to a table

Hall.
86
Select a main document

Select or create recipients
Insert merge fields
Merge a main document and data
source

Hall.
87
Tables
Column
Row
Cell

Hall.
88
Insert a Table
Select cells for table size
Insert Table
Size in rows and columns

Hall.
89
Select a Table
Table Move handle
Design
Layout

Hall.
90
Insert and Delete

Delete
Insert commands
Layout

Hall.
91
Merge and Split Cells

Merge Cells
Split Cells
Selected
cells

Hall.
92
Change Height and

Width
Wrapped data
Table Row Width
Table Column Width

Hall.
93
Formatting a Table
Table Tools Design
Styles
More
Shading Borders
Live Preview

Hall.
94
Table Position and

Alignment
Properties
Cell alignment optionsText Direction Cell Margins
Table alignment
options
Custom indent
Text wrapping
options

Hall.
95
Sorting and Applying

Formulas
Sorted by date
Formula calculates total

Hall.
96
Calculate with Table

Formulas
Formula
G3
G12
Formula to calculate total

Number format
Hall.
97
Sort Data
Sorted in ascending order by date

Hall.
98
Sorting Data (continued)

Sort by list
Header row selected
Table data selected

Hall.
99
Convert Text to Table

Table
Number of columns

Hall.
100
Mail Merge
Merge fields

Hall.
101
Mail Merge (continued)

Fields to merge

Hall.
102
Mail Merge (continued)

Hall.
103
Selecting a Main
Document
Categories of documents
Wizard

Hall.
104
Using the Wizard

Directions
Next
Previous
Hall.
105
Selecting Recipients
Fields
Header row
Record

Hall.
106
Create a Data Source

New record
New Entry
Delete Entry
Customize Columns
Hall.
107
Editing a Data Source

Edit Recipient List
Name of Data Source

Edit

Hall.
108
Using an Excel
Worksheet
Select Recipients
Excel Files

Hall.
109
Using an Access
Database
Field names
Data in table format

Hall.
110
Database Tables and

Queries
Query results
Database table

Hall.
111
Match Fields with

Database
Database fields
Match Fields
Fields in the recipient list

Hall.
112
Sorting and Filter Records

Remove check to omit recipient
Sort
Filter
Additional options

Hall.
113
Sorting the Data Source

Sort order
Sort Records
Available fields

Hall.
114
Inserting Merge Fields

Available fields in data source
Merge field

Hall.
115
Merging
Merged fields
Documents merged

Hall.
116
Merging to E-mail
Select Recipients
Finish & Merge

Hall.
117
Summary
Tables organize information, making
it easy to read and understand.
Mail merges save time and energy
when preparing personalized
documents.

Hall.
118
Questions

Hall.
119
Copyright

States of America.

Hall.
120
Figure Captions
Insert Caption
Chart selected
Label
Numbering

Hall.
121
Table of Figures
Insert Table of Figures
Tab leader style
Formats

Hall.
122
Table of Authorities
Mark Citation
Selected
text
Mark the
selected
entry
Mark all entries

to the same case
in document
Case denoted
by braces

Hall.
123
Cross-References
Insertion point where page number will display
Cross-reference
Reference
element
Reference type
Hyperlink

Hall.
124
Summary
Collaboration features enable you to
insert comments and track changes in
a document.
Tools, such as footnotes, endnotes,
and bibliographies, enable you to
acknowledge sources.
Supplemental document components
assist readers in finding information.
Hall.
125
Questions

Hall.
126
Copyright

States of America.

Hall.
127

Exploring Microsoft Office Word 2010: by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy

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Exploring Microsoft

Office Word 2010

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

The Word Window

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

One character left

Beginning of the line

Space between words

Hard page break marker

Format Page Numbers

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Click to display formats

Start numbering on page

More cover pages

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Headers and Footers

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Spelling and Grammar

Possible spelling error

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Print Layout Full Screen ReadingOutline

Page view layout

Save as type arrow

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Time between AutoRecover saves

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Check for Issues

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

All rights reserved. No part of this publication may be

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Change Text Case

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Show or hide ruler

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Borders and Shading

Page Border tab

Borders and Shading

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Bullets and Numbers

Define New Bullet

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Copyright 2011 Pearson Education, Inc. Publishing as Prentice

Copyright 2011 Pearson Education, Inc. Publishing as Prentice