Time Management - 1

SAP Time Management: Overview

Record...
Employee
Self-Services

Cross-Application
Time Sheet

Valuate...
Time Accounts

Time Administrators

Use...working times
Capacity
Planning

Training and
Events
Management
Working time
regulations,
attendances/absences,
substitutions
Incentive Wages
Payroll

Time Recording
Systems

SAP AG 1999

Cost Assignment

Activity
Allocation

Options in SAP Time Management

Shift
Planning

Cross-Application
Time Sheet

Time
Recording

Time
Evaluation
Incentive
Wages

SAP AG 1999

Objective
The Time Management component offers us support in
performing the Planning, Recording and Evaluation of
employees time data by:
Creating work schedules.
Creating attendance, absence types.
Creating quotas.
Quota accrual.

Time Recording Methods

Record only deviations to work schedule

Doctor's appt

11:00

14:00

2.5 hrs

Attendance

08:00

11:00

3 hrs

Doctor's appt

11:00

14:00

2.5 hrs

Attendance

14:00

17:00

3 hrs

Work schedule =
Actual and
planned

Record all times

SAP AG 1999

Recorded times =
Actual
Work schedule =
Planned

Procedure for recording actual times:Automatic Recording Front-end time recording system, uploaded
and proceed in SAP Time evaluation.
Manual Recording
- Recorded in Attendances IT 2002.

Recording Employee Time Data

Attendances

Absences

Substitutions
Others

SAP AG 1999

Entitlement
= n days/
hours

Payment

Manage
time
accounts

Determine
pay

Run
statistics

SAP Time Management: Required Infotypes

Planned
Working Time
11
10
9

12

1
2
3

0007
0001

4
7 6 5

Org. Assignment
Time Recording
Info

Personal Data

0050
Employees

Absence Quotas

2006
7

SAP AG 1999

Name
Date of birth

0002

Always mandatory
For time evaluation
only

Personnel Subareas: Control Indicators

Substitutions

Attendances/
absences
counting

Attendance/
absence quotas

Personnel Subarea

Early
Late
Night
Off

2000

Work schedules,
daily work schedules

Public holiday
calendar
Availability

SAP AG 1999

Personnel Subarea Grouping for Work Schedules

Personnel Subarea
0001

Grouping for
Work Schedules

Personnel Subarea
0002

01

Work Schedules Normal

Flextime
4-day model

SAP AG 1999

Personnel Subarea
0003

02

Normal
Rotating shift

Employee Subgroup Groupings

Employee subgroup
grouping for:
Work schedules

Temporary
employees

Time quotas
Hourly-wage
earners

Others

Rotating shift
Grouping
Grouping for
for
Time
Time Quotas
Quotas

10

SAP AG 1999

Others
1

Trainees
Salaried employees

Grouping
Grouping for
for
Work
Schedules
Work Schedules

Normal
Flextime

Others

Creating Work Schedules

Public Holidays
Public Holiday
Calendar

Daily Work Schedules

Break
Schedules

Variants

Period Work Schedules

Day Types

Work Schedule Rule

Generates
Monthly Work Schedules

Planned Working Time

Infotype (0007)

11

SAP AG 1999

Variant Rules

Work Schedules

2000

13 14

Calendar

20 21

27 28

Working Time

Shift
6:00 a.m. - 2:30 p.m.

12

Flextime
7:00 a.m. - 6:00 p.m.

SAP AG 1999

The work schedule is based on a valid public holiday calendar

Public Holidays and Public Holiday Calendar

Personnel Time Management

Work Schedules

CAB Company

2000

13

SAP AG 1999

Determine Public Holiday Classes

-> Public holidays
-> Public holiday calendar

Public Holiday Calendars

2000

Pub. Holiday Calendar

New Year's Day

Epiphany
Good Friday
Easter Sunday
Easter Monday
Independence Day

Pub. Holiday Calendar

AR
AT
CA
DK
GE
MX

Argentina
Austria
Canada
Denmark
United Kingdom

Mexico

Maintain Public Holidays

With fixed date
With fixed day of week from date
Distance to Easter
is Easter Sunday
is a movable holiday
14

SAP AG 1999

Personnel Subarea
Headquarters
MX Mexico

Determining Public Holiday Classes

Holiday
Holiday class
class blank
blank

Not
Not aa holiday
holiday

Holiday
Holiday class
class 11

Full-day
Full-day holiday
holiday

Holiday
Holiday class
class 22

Half-day
Half-day holiday
holiday
.. .. ..

affects

DE UTSCHE
MARK
DE UTSCHE
MARK

15

SAP AG 1999

Assigning Public Holiday Calendars

Personnel Subarea
Grouping
Country A
1999

Public Holiday Calendar

Country A

200

Public Holiday Calendar

Region B
16

SAP AG 1999

Personnel Subarea Grouping

Country B

Work Schedule Levels

Mo

Tu

We

Th

Fr

EARLY EARLY EARLY EARLY EARLY

Sa

Su

OFF

OFF

LATE

LATE

LATE

LATE

LATE

OFF

OFF

NIGHT

NIGHT

NIGHT

NIGHT

NIGHT

OFF

OFF

OFF

OFF

OFF

OFF

OFF

OFF

OFF

Month(s)

OFF

OFF

N
OFF

OFF

2000

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SAP AG 1999

Day

Early shift:
6:00 a.m. to
2:00 p.m.

Work Pattern
(4 weeks)

Daily Work Schedules and Variants

CAB Company

Personnel Time Management

Work Schedules
Personnel Subarea Groupings
Daily Work Schedules

Work
Work Schedules
Schedules

Define Break Schedules

Define Rules for Variants
Define Daily Work Schedules

Daily
Daily Work
Work Schedules
Schedules
Early

Flex

Late

Flex A

Night
18

SAP AG 1999

Daily Work Schedules and Variants

19

SAP AG 1999

8 hours

Regular daily work schedule

4 hours

Variant always used before public holidays

Break Schedules

Break Schedules

Start

End

Unpaid

Paid

After

RefTime Type 1

(no. hrs)

Fixed Break
Variable Break

12:00

13:00

1:00

9:30

10:00

0:25

Dynamic Break
Overtime Break

20

SAP AG 1999

0:25
22:00

22:10

0:17

4.00
O

Break Schedules
Fixed breaks: These are defined for a certain time
period and can only be used by employees during
this period of time.
Variable breaks: These are taken during a specific
time interval. Employees themselves determine the
start and end of the break taken within this time
interval.
Dynamic Breaks: Employees are entitled to
breaks after working a certain number of hours.

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Daily Work Schedules

End of
core time

Start of
core time

Start of
core time

11
10
9

12

2
3
4

End of
core time

7 6 5
Start of
working time
22

SAP AG 1999

End of
working time

Daily Work Schedule Classes

Valuation Basis
Daily Work Schedule Class (0 - 9)

Time Wage Types

DEUTSCHE
MARK
DEUTSCHE
MARK

23

SAP AG 1999

Absence Counting

Day Types and Selection Rules

CAB Company

2000
2000

11 10 1
Work
Work on
on public
public holidays
holidays
Paid
Paid on
on public
public holidays?
holidays?
24

SAP AG 1999

Personnel Time Management

Work Schedules
...
Day Types

Define day types

Define selection rules
Define special days

Defining Day Types

Day Types

Meaning

blank

Work/paid

Off/paid

DEUTSCHE
MARK
DEUTSCHE
MARK

Off/unpaid

Off/special day

...

25

SAP AG 1999

...

Determining Special Days

Day type 3
DEUTSCHE
MARK

Rule 01
Assignment in
work schedule

26

SAP AG 1999

Example:
Thursday Public holiday
Friday Bridge day

Defining Work Schedules: Work Schedule Rules

Work Schedule Rule
Average
working time
Day type rule

Infotype 0007
Default Values
Rule
01

with holiday class

Gives day type

Reference date
in period
work schedule
Starting point
in period
work schedule

27

SAP AG 1999

2000

Grpg PWS
01
Flex
01
M3
01
M3
01
M3
01
M3

Weekday

Saturday

Sunday

b12 3 4 5 6 7 8 9
11 1 1 1 1 1 1 1

b12 3 4 5 6 7 8 9
11 1 1 1 1 1 1 1

b12 3 4 5 6 7 8 9
11 1 1 1 1 1 1 1

Reference date
Monday,
Oct. 16, 2000

PWS text
Flextime
3-shift operation
3-shift operation
3-shift operation
3-shift operation

Wk no.
001
4W 001
4W 002
4W 003
4W 004

Starting point 009

01
02
03
04
05
06
FLEX FLEX FLEX FLEX FLEX OFF
F-11 F-11 F-11 F-11 F-11 F-11
S-11 S-11 S-11 S-11 S-11 OFF
N-11 N-11 N-11 N-11 N-11 OFF
OFF OFF OFF OFF OFF OFF

07
OFF
OFF
N-11
OFF
OFF

Work Schedules
Employee
Subgroup
Grouping
N

Off

Off

L
N

7
N
Tu

Off

Off

9.

10

11

12

13

14

15

16

17

18

Off
Sa

Off

E
Tu

E
E
We Th

E
Fr

Off
Sa

N N
We Th

Pub.
Hol.

Work Schedule Rule

Pub.
Hol.

Pub.
Hol.

1999

...

Manually or individual

BATCH = several

Work Schedules

28

SAP AG 1999

Public Holiday
Calendar
Personnel Subarea
Grouping

Determining Workdays

When do employees have to work and when are they off?

Planned Hours

=0

=0
Off
Day Type

Work

29

SAP AG 1999

blank

(derived from public

holiday class)

1, 2, 3 ...

Off

Planned Working Time

Public holiday calendar
Personnel subarea groupings

Public
Holiday
Calendar
Daily
work
schedule

2000

Period
work
schedule

IT 0001

Organizational Assignment

IT 0007

Planned Working Time

Work
schedule
rule

SAP AG 1999

Employee subgroup grouping

Public holiday calendar
Personnel subarea groupings
Work schedule rule

Work
schedules

IT 2nnn
30

Employee
subgroup
grouping

Time Infotypes

31