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Ms-Excel

Lecture 5

Ms-Excel Lecture 5

Copy/Cut and paste data Copy and paste formulas Paste Options button Using the Paste list Fill cells Use drag-and-drop editing Use Undo and Redo

Agenda

• Copy/Cut and paste data • Copy and paste formulas • Paste Options button • Using

Excel avails table features, such as powerful filtering and sorting

provide powerful

ways

to

work

with, and analyze, data in tables.

New

columns

or

rows

can

be

inserted

within

a

table

without

affecting

other

data

in

your

worksheet.

Using Table

• Excel avails table features, such as powerful filtering and sorting provide powerful ways to work

typing data

in

the

below the table.

row

directly

All

table styles, conditional

formatting, calculations and data validation rules that have applied to table data are extended to the new row.

Using Table

typing data in the below the table. row directly • All table styles, conditional formatting, calculations

A name is assigned to each table

automatically,

which

can

be

changed to something more

descriptive, if desired.

Table

names

lets

to

create

formulas that reference elements of the table by their column name instead of using cell addresses.

Using Table

• A name is assigned to each table automatically, which can be changed to something more

The data to be defined as a table must be arranged in consecutive columns and rows to form a list of similar information.

The data in each row must refer to a single item in the list, such as a

person in an address list.

Creating table from existing data

• The data to be defined as a table must be arranged in consecutive columns and

Each

column

must

contain

consistent information about the items in each row. In an address list, all the city names must be in one column, all the postal codes in another column, and so on.

Multiple tables may

exist

Creating table from

same worksheet

in

existing data

• Each column must contain consistent information about the items in each row. In an address

the

containing the table.

data

to

g define as

a

Click the Table

button in the Tables

group

on

the

Insert

tab

Or

by

pressing [Ctrl + T] or [Ctrl + L].

Excel opens the Create Table dialog box to confirm the range containing

the data and whether

Steps

headers.

containing the table. data to g define as a • Click the Table button in the

the table has

Creating Table – Insert Tab
Creating Table – Insert Tab

Creating Table – Insert Tab

Creating Table – Insert Tab

Type new name for table

Type new name for table Design Tab appears as Design Tab appears as a cell in
Type new name for table Design Tab appears as Design Tab appears as a cell in
Type new name for table Design Tab appears as Design Tab appears as a cell in
Type new name for table Design Tab appears as Design Tab appears as a cell in

Design Tab appears as

Design Tab appears as

a cell in the table is a

a cell in the table is a

selected.

selected.

It

It

provides

provides

options and

options and

tools for

tools for

formatting, reporting

formatting, reporting

and updating data

and updating

data

table

table

in

in

Creating Table – Design Tab

Type new name for table Design Tab appears as Design Tab appears as a cell in

row

added at the bottom of an Excel table to

calculate column results.

By default, when you add a total row to a

table, Excel adds the word Total below

the first column .

If

the

last

column

contains

numeric

entries, it sums the entries and for text

or date entries, it counts the number of

entries.

Adding a Total Row

row added at the bottom of an Excel table to calculate column results. • By default,
  • 1. Select a cell in the table.

  • 2. Select the Design tab.

  • 3. Select the Total Row

option

in

the

Table Style Options group.

  • 4. Select the cell in the total row for the

field to calculate.

  • 5. Select the desired function from the list.

Procedures

1. Select a cell in the table. 2. Select the Design t ab. 3. Select the

function

on

adding Total

two arguments.

Rows.

It

uses

The

first argument is function_num

argument, which determines the type of

calculation applied to the column (101

for Average, 102 for Count, and so

on)

The

second

argument

identifies

the

column

name

whose

values

shall

be

computed

Adding Total Row

function on adding Total two arguments. Rows. It uses The first argument is function_num argument, which

SUBTOTAL is the only

function

that

recalculates its result on filtering a table.

SUBTOTAL is the only function that recalculates its result on filtering a table. Adding Total Row
SUBTOTAL is the only function that recalculates its result on filtering a table. Adding Total Row

Adding Total Row

due to data entry errors.

The accuracy of data entered

can

be

controlled by applying validation rules

on the type of data to be entered. Data

validation

restricts

the

type

of

data

allowed in a cell by setting the minimum,

maximum, or upper and lower limits for

whole numbers, decimals, dates, or

times.

Data Validation

due to data entry errors. The accuracy of data entered can be controlled by applying validation

When a user enters

an invalid entry into

a cell that contains

data restrictions,

Excel

shows an

alert explaining the

entry is not valid.

When a user enters an invalid entry into a cell that contains data restrictions, Excel shows

Data Validation

When a user enters an invalid entry into a cell that contains data restrictions, Excel shows
  • 1. Select the column data for which you want to restrict data entry.

  • 2. Select Data Validation Button in the Data Tools Group on the Data tab.

  • 3. Select the Settings Tab and set appropriate validation condition

  • 4. Select the Input Message Tab and type message to be shown on selecting cell.

  • 5. Select the Error Alert Tab and set alert to be shown in case of invalid data.

Data Validation

1. Select the column data for which you want to restrict data entry. 2. Select Data