MICROSOFT ACCESS

2013
Introduction to Database

ACCESS 2013

What is a database?

Examples of a database?

What are the parts of Access 2013 screen?

What are tables?

What are the types of views?

What is a Database?
Database--A Collection
of Tables
Usually Associated
With a
General Topic

Database
Software
Allows You
To Create:

Forms

Tables
Reports

You Work With Databases

Every Day Without Realizing
it.

Local Telephone Book

Checking Out
A library book

Cable TV Directory

Ordering Online
from E-Bay

Renting a Video

Your E-Mail
Address Book

A Database Is Used at
TMS For The Following:
Assigning
Textbooks/
Computers

Teacher
Names
And
Addresses

Grades

Discipline

Attendance

Student
Names
And
Addresses

Navigation and Database

Many vehicles manufactured today include some
type of onboard navigation system to help point
drivers in the right direction.
The pocket size computers used in these
systems include databases similar to the kind
you will be creating in Access.

Navigation and Database

These computers are called GPS Devices, (global
positioning system) and they collect radio signals emitted
from government satellites in order to calculate the users
position and altitude. Then, they interface with
commercial databases and display information such as
where the closest automated teller machine is located
or how long it will take to get to a specific location.

Who Uses GPS Devices?

Hikers
Farmers

Airplane
Pilots

Boaters
Police
Firemen

Database and Fingerprints

Manual comparisons of finger prints by

looking through State and FBI files can take
as long as three weeks, but computer
database comparisons can make positive
identifications in only two hours if a
suspect is in custody.

The FBI receives

more than

50,000 request
daily to
Identify
fingerprints

How Does The Structure Of A Database

Compare To Documents Stored In A File
Cabinet

A Database is like the file cabinet because it holds the overall data in an
organized way.
Tables are like the drawers of the cabinet because they hold related pieces
of data.
Records are like the file folders because they hold sets of related data.
Fields are like the sheets of paper in the file folders because they contain
specific pieces of data (information) that make up the related sets.
**Resource = Penn State Information Technology Services

Every Database Is Made Up Of The

Following Structure

Database
Tables
Records
Fields
Data Values

**Resource = Penn State Information Technology Services

Identifying the Parts of the Microsoft Access 2013

Screen
Open
Recent
Database
list

Additional
database
template
categories from
Microsoft Office
Online

Select this
button to create
a blank
Database.

Tables

Tables contain data (information) about a specific topic

or subject; holds records

Tables
Tables are the most essential element of a database
because they hold the actual data. A table stores data
about people, places or things and they are the
basic element in any database. One of the first steps in
creating a database is to create one or more tables.
Below is an example of a blank datasheet where a
table can be created.

Tables
In order to create a table, select the View button
from the Home tab. Most of the time, tables are
created in Datasheet View or Design View.
The example below is Datasheet View.

Below Is An Example Of A Table Set Up In

Design View. You Will Learn More About Design
View As You Work In Access During The Next
Few Weeks.

Every table has Fields, Records and

Rows. Each Row Represents a
Record.

A Record is the information for a particular topic.

In the above example, the information or
record is for Johnny Mitchell. What are the
first and last names of the other records in the
table above?

In the table below notice the column headings.

Each Column Heading Represents a Field.
Field

A Field is a category of information that is stored about

each record. In the above example the arrow is pointing
to the field, First. What are the other field names in the
example above?

Parts of a Table in Datasheet View

This
ThisDatabase
Database
Has
Hasthe
thefollowing
following
Two
TwoTables:
Tables:
States
Statesand
andTours
Tours

ThisTable is open
in Datasheet View

Top AND Bottom Close

Buttons
Top
Bottom

Click the TOP

button to Close
out of Access

Click the
Bottom
button to
Close only the
table. Access
will remain
open.

Saving Records in Access

Access automatically saves new

records and the changes you make to
existing data (information) as soon as
you move to another record or close
the datasheet.

Below are a few examples of queries TMS

might run using the school database program.
Find out the names of
students who have not
turned in overdue library
books.

The number of male

students who have
birthdays during certain
months of the year.

List of students who are in

accelerated classes.

Number of students who

have been referred to the
office during the previous
month.

Number of students who

checked out to go to the
doctor during the previous
month.