Account Payables

Pre-Registration

+
Payment
Creditor
Master

Expenses Report

Reporting and
Inquiry

Account Payables

Pre-Registration

+
Payment
Creditor
Master

Expenses Report

Reporting and
Inquiry

Creditor Master Maintenance

Creditor

Tokyo

Paris

New York

Pay site

Pay site

Pay site

Contacts

Contacts

Contacts
3

Creditor Master Maintenance

Multiple Addresses, Default Values

Creditor Master Maintenance

Creditor Types User-Defined

Creditor Master Maintenance

Merging Creditors and (Optionally) Existing Invoices / POs

Account Payables

Invoice Entry

+
Payment
Creditor
Master

Expenses Report

Reporting and
Inquiry

Setup and Maintain Defaults

Pre-defined defaults to speed up data
entry
Distribution sets to facilitate accurate
entry/allocation of costs to different
accounts
Defaults can be overridden at invoice
entry if needed

Invoicing
Setup and Maintain
Defaults

Enter Invoice

Validate &
Approve Invoice

Create Accounting

Post Journal Entries

Setup and Maintain Defaults

Payment Terms

Auto-assign multiple payment schedules

and discounts when you enter the invoice
using this payment term

Setup and Maintain Defaults

Pay Groups

Assign a Pay Group to classify each invoice.

Streamline payment process Pick one Pay Group and
pay all related invoices at one shot!
10

Setup and Maintain Defaults

Distribution Sets - Assign Allocation % to each a/c

Auto-create multiple invoice lines with prorata amounts when you enter the invoice

11

Invoicing

Enter Invoice
Manual Entry

Setup and Maintain

Defaults

External System

Enter Invoice

Validate &
Approve Invoice

Oracle
Invoice

User-friendly invoice entry / inquiry screen for both

invoices
Prepayments: On-line booking and application to invoice
Automatic allocation of expenses to multiple cost centres
On-line approval invoices based on user-defined routing
Cross-module drilling between AP transaction and GL

Create Accounting

Post Journal Entries

12

Invoicing

Enter Invoice

Setup and Maintain

Defaults
Manual Entry

Header

Enter Invoice

Validate &
Approve Invoice

Lines

Create Accounting

Post Journal Entries

13

Different Types of Invoices

Invoicing
Setup and Maintain
Defaults

Enter Invoice

Validate &
Approve Invoice

Create Accounting

Post Journal Entries

14

Optionally Assign Distribution Set to Invoice

Multi-Centre
Allocation

15

Automatic Creation of Lines By Distribution Set

Multi-Centre
Allocation

16

Validate & Approve Invoices

Invoicing
Setup and Maintain
Defaults

Enter Invoice

Validate &
Approve Invoice

Create Accounting

Post Journal Entries

Perform funds check

against GL budget when
you Validate the invoice

Real-time error /
warning if funds check
fails

17

Validate & Approve Invoices

Invoicing
Setup and Maintain
Defaults

Pre-Registration

Validate &
Approve Invoice

Create Accounting

Post Journal Entries

Perform funds check

against GL budget
when you Validate the
invoice

Real-time error /
warning if funds check
fails

18

Submit Invoices for Approval

Select all eligible invoices
Initiate Approval

Invoicing

Setup and Maintain

Defaults

Enter Invoice

Validate &
Approve Invoice

Create Accounting

Post Journal Entries

19

Submit Invoices for Approval

Invoicing

Approval Status becomes Initiated

Email will be sent to approver to take action

Setup and Maintain

Defaults

Enter Invoice

Validate &
Approve Invoice

Create Accounting

Post Journal Entries

20

Submit Invoices for Approval

Invoicing

See the next approver in the chain

Setup and Maintain
Defaults

Enter Invoice

Validate &
Approve Invoice

Create Accounting

Post Journal Entries

21

User-Definable Approval Workflow

Use workflow to automatically
route invoices for approval
according to business rules you
specify
Benefit - Automatic enforcement
of business rules

Conditions

Invoice $
Invoice Type
PO / non-PO

Setup and Maintain

Defaults

Actions

Route to next level only

Route to N levels up

Invoice

Validate &
Approve Invoice

Create Accounting

Post Journal Entries

22

Access Pending Items for Approval

Worklist shows pending items for your approval

and Maintain
- OR email notification sent to you automatically SetupDefaults
You can open each invoice and modify its details as
needed prior to approval
Enter Invoice
Validate &
Approve Invoice

Create Accounting

Post Journal Entries

23

Approve Invoice

Just click Approve or Reject

Route to next approver if necessary per workflow rules

Invoicing

Setup and Maintain

Defaults

Enter Invoice

Validate &
Approve Invoice

Create Accounting

Post Journal Entries

24

Generate Accounting

Invoicing

Setup and Maintain

Defaults

Different Stages:
- Draft
- Final
- Final Post

Enter Invoice

Validate &
Approve Invoice

Create Accounting

Real-time
or Batch

Post Journal Entries

25

View Accounting Entries

Invoicing

Setup and Maintain

Defaults

Enter Invoice

Validate &
Approve Invoice

Create Accounting

Post Journal Entries

26

View Accounting Entries

T-Accounts

Invoicing

Setup and Maintain

Defaults

Enter Invoice

Validate &
Approve Invoice

Create Accounting

Post Journal Entries

27

Post Journal Entries

Invoicing

Setup and Maintain

Defaults

Process
Report

Scheduled
or Manual
Submission

Auto Posting to
Update Ledger
Balances

Enter Invoice

Validate &
Approve Invoice

Create Accounting

Post Journal Entries

28

Post Journal Entries

Invoicing

Process
Report

Setup and Maintain

Defaults

Enter Invoice

Validate &
Approve Invoice

Create Accounting

Post Journal Entries

29

Account Payables

Enter Invoice

+
Payment
Creditor
Master

Expenses Report

Reporting and
Inquiry

30

Oracle Travel & Expense Management

A Self-Service Model

Business Intelligence

Collaboration
Credit Card
Providers

Employees

Travel/
Spend

Create
Expense
Reports

Approve
Expenses

Business Process Models

Audit
Expense
Reports

Pay /
Reimburse

Employees

Service Oriented Architecture

Single
Data Model

31

Guided Expense Processing

Credit Card
Provider

Manual
Entry

Credit Card
Feed

Expense
Report
Creation

Workflow-Based
Approval
Routing

Compliance
Auditing &
AP Approval

Electronic
Payment

To Employee,
Credit Card Provider

Daily Business Intelligence

Project Time
& Expenses

Oracle
Projects

Approval
Hierarchy

Oracle
Human
Resources

32

Account Payables

Pre-Registration

+
Payment
Creditor
Master

Expenses Report

Reporting and
Inquiry

34

Payment Terms

User-Defined Payment Terms

Discount Handling

Payment
Setup and Maintain
Configurations
Create Payment
Process Request
Select Invoices
Build Payment
Review/Hold
Payments
Create Payment
Instructions,
Format Payments
Print / Transmit
Documents

Inquire Progress

Alert Overdue
Payments

35

Payment Terms

User-Defined Payment Terms

Discount Handling

Payment
Setup and Maintain
Configurations
Create Payment
Process Request
Select Invoices
Build Payment
Review/Hold
Payments
Create Payment
Instructions,
Format Payments
Print / Transmit
Documents

Inquire Progress

Alert Overdue
Payments

36

Payment Terms & Payment Schedule

Payment Terms applied to Invoice will affect the

payment schedule

Payment
Setup and Maintain
Configurations
Create Payment
Process Request
Select Invoices
Build Payment
Review/Hold
Payments
Create Payment
Instructions,
Format Payments
Print / Transmit
Documents

Inquire Progress

Alert Overdue
Payments

37

System Options

Always Take Discount - regardless of when you pay

the invoice

Payment
Setup and Maintain
Configurations
Create Payment
Process Request
Select Invoices
Build Payment
Review/Hold
Payments
Create Payment
Instructions,
Format Payments
Print / Transmit
Documents

Inquire Progress

Alert Overdue
Payments

38

Payment

Payment Methods

Supports most common methods

Can add more user-defined methods

Setup and Maintain

Configurations
Create Payment
Process Request
Select Invoices
Build Payment
Review/Hold
Payments
Create Payment
Instructions,
Format Payments
Print / Transmit
Documents

Inquire Progress

Alert Overdue
Payments

39

Payment Formats

Pre-Built Library for Common Formats

Library of payment formats includes formats

incorporated from other products and globalizations
New formats include:
EDIFACT PAYMUL
US NACHA Generic, CCDP, PPD, and CTX
ANSI X12 820
SWIFT MT100 and MT103

Payment
Setup and Maintain
Configurations
Create Payment
Process Request
Select Invoices
Build Payment
Review/Hold
Payments
Create Payment
Instructions,
Format Payments
Print / Transmit
Documents

Inquire Progress

Alert Overdue
Payments

40

Payment Formats

Payment
Setup and Maintain
Configurations
Create Payment
Process Request
Select Invoices
Build Payment
Review/Hold
Payments
Create Payment
Instructions,
Format Payments
Print / Transmit
Documents

Inquire Progress

Alert Overdue
Payments

41

Payment Formats

Modifiable in MS Word, Excel

Setup and Maintain

Configurations

42

Payment

Payment Process Profiles

Setup and Maintain

Configurations
Create Payment
Process Request
Select Invoices
Build Payment
Review/Hold
Payments

Print/Transmission Settings

Create Payment
Instructions,
Format Payments
Print / Transmit
Documents

Link to Payment Formats

Link to Payment Methods

Inquire Progress

Alert Overdue
Payments

43

Payment

Payment Process Profiles

Setup and Maintain

Configurations
Create Payment
Process Request
Select Invoices
Build Payment
Review/Hold
Payments
Create Payment
Instructions,
Format Payments
Print / Transmit
Documents

Print Setup

Inquire Progress

Alert Overdue
Payments

44

Create Payment Process Request

Flexible Criteria Definable in Template, e.g

Supplier
Pay Group
Legal Entities
Priority

Bank Account
Pay Group
Operating Units
Currencies

Payment
Setup and Maintain
Configurations
Create Payment
Process Request
Select Invoices
Build Payment
Review/Hold
Payments
Create Payment
Instructions,
Format Payments

Print / Transmit
Documents

2
4

Inquire Progress

Alert Overdue
Payments

45

Payment

Schedule Payment Request

Setup and Maintain

Configurations
Create Payment
Process Request
Select Invoices
Build Payment
Review/Hold
Payments
Create Payment
Instructions,
Format Payments
Print / Transmit
Documents

Specify Template and Date Parameters

Inquire Progress

Alert Overdue
Payments

46

Payment

Schedule Payment Request

Setup and Maintain

Configurations
Create Payment
Process Request
Select Invoices
Build Payment
Review/Hold
Payments
Create Payment
Instructions,
Format Payments

Schedule Payment Generation Automatically

Print / Transmit
Documents

Inquire Progress

Alert Overdue
Payments

47

Payment

Schedule Payment Request

Setup and Maintain

Configurations
Create Payment
Process Request
Select Invoices
Build Payment
Review/Hold
Payments
Create Payment
Instructions,
Format Payments
Print / Transmit
Documents

Inquire Progress

Notify Selected Personnel for Exceptions

Alert Overdue
Payments

48

Select Invoices and Build Payment

Auto-select invoices that match your criteria

Payment
Setup and Maintain
Configurations
Create Payment
Process Request
Select Invoices
Build Payment
Review/Hold
Payments
Create Payment
Instructions,
Format Payments
Print / Transmit
Documents

Inquire Progress

Alert Overdue
Payments

49

Payment

Partial Payment

Setup and Maintain

Configurations
Create Payment
Process Request
Select Invoices
Build Payment
Review/Hold
Payments
Create Payment
Instructions,
Format Payments
Print / Transmit
Documents

Inquire Progress

Alert Overdue
Payments

50

Hold All Payments Automatically

per Supplier

Payment
Setup and Maintain
Configurations
Create Payment
Process Request

Entire
Supplier

Select Invoices
Build Payment
Review/Hold
Payments

Individual
Site

Create Payment
Instructions,
Format Payments
Print / Transmit
Documents

Inquire Progress

Alert Overdue
Payments

51

Hold Scheduled Payments per Invoice

Payment
Setup and Maintain
Configurations
Create Payment
Process Request
Select Invoices
Build Payment
Review/Hold
Payments
Create Payment
Instructions,
Format Payments
Print / Transmit
Documents

Inquire Progress

Alert Overdue
Payments

52

Hold Individual Payment

Void the entire payment, or

Remove selected invoices from payment

Review/Hold
Payments

53

Create Payment Instructions

and Format Payments

Payment
Setup and Maintain
Configurations

Pre-Built Library for Common Formats

Library of payment formats includes formats

incorporated from other products and globalizations
New formats include:
EDIFACT PAYMUL
US NACHA Generic, CCDP, PPD, and CTX
ANSI X12 820
SWIFT MT100 and MT103

Create Payment
Process Request
Select Invoices
Build Payment
Review/Hold
Payments
Create Payment
Instructions,
Format Payments
Print / Transmit
Documents

Inquire Progress

Alert Overdue
Payments

54

Create Payment Instructions

and Format Payments

Payment
Setup and Maintain
Configurations
Create Payment
Process Request
Select Invoices
Build Payment
Review/Hold
Payments

Grouping Rules

Create Payment
Instructions,
Format Payments
Print / Transmit
Documents

Inquire Progress

Alert Overdue
Payments

55

Payment Process Profiles

Automate Electronic File Transmission

Payment
Setup and Maintain
Configurations
Create Payment
Process Request
Select Invoices
Build Payment

Transmission Setup
Review/Hold
Payments
Create Payment
Instructions,
Format Payments
Print / Transmit
Documents

Inquire Progress

Alert Overdue
Payments

56

Payment Process Profiles

Automate Check Printing

Payment
Setup and Maintain
Configurations
Create Payment
Process Request
Select Invoices
Build Payment
Review/Hold
Payments
Create Payment
Instructions,
Format Payments
Print / Transmit
Documents

Inquire Progress

Print Setup
Alert Overdue
Payments

57

Manual Document Printing

In case you want to control the timing of printing payments

Print / Transmit
Documents

Initiate Printing

58

Monitoring Printing of Documents

Print / Transmit
Documents

Recording Print Status

Reprinting Selected Documents

59

Payment

Progress Monitoring

Oracle Payables Dashboard focuses on selection batch

Setup and Maintain

Configurations
Create Payment
Process Request
Select Invoices
Build Payment
Review/Hold
Payments
Create Payment
Instructions,
Format Payments
Print / Transmit
Documents

Inquire Progress

Alert Overdue
Payments

60

Payment

Progress Monitoring

Oracle Payments Dashboard gives visibility across selection

batches

Setup and Maintain

Configurations
Create Payment
Process Request
Select Invoices
Build Payment
Review/Hold
Payments
Create Payment
Instructions,
Format Payments
Print / Transmit
Documents

Inquire Progress

Alert Overdue
Payments

61

Drill Down to Individual Payments

Inquire Progress

Individual payments

62

Drill Down to Individual Documents,

e.g. Invoices

Inquire Progress

Individual documents

63

Payment

Alert for Overdue Payments

Alerts can be configured in Oracle for all

application modules
Distribution list can be constructed dynamically
per alert
Summary or Detail
Periodic or Event

Setup and Maintain

Configurations
Create Payment
Process Request
Select Invoices
Build Payment
Review/Hold
Payments
Create Payment
Instructions,
Format Payments
Print / Transmit
Documents

Inquire Progress

Alert Overdue
Payments

64

65

Account Payables

Pre-Registration

+
Payment
Creditor
Master

Expenses Report

Reporting and
Inquiry

66

User-Defined Aging Buckets

67

Run Aging Report

Select Your Desired Aging Profile

68

Aging Report Output

69