Now a days, any job requires basic Excel skills.

These basic Excel skills are familiarity with Excel

ribbons, ability to enter and format data, calculate
totals & summaries thru formulas, highlight data
that meets certain conditions, creating simple
reports & charts, understanding the importance of
keyboard shortcuts & productivity tricks.

Excel is a massive application with 1000s

of features and 100s of ribbon (menu)
commands. It is very easy to get lost once
you open Excel. So one of the basic
survival skills is to understand how to
navigate Excel and access the features
you are looking for.
When you open Excel, this is how it looks.

There are 5 important areas in the screen.

1. Quick Access Toolbar: This is a place where all the important
tools can be placed. When you start Excel for the very first time, it
has only 3 icons (Save, Undo, Redo). But you can add any feature
of Excel to to Quick Access Toolbar so that you can easily access it
from anywhere (hence the name).
2. Ribbon: Ribbon is like an expanded menu. It depicts all the
features of Excel in easy to understand form. Since Excel has 1000s
of features, they are grouped in to several ribbons. The most
important ribbons are Home, Insert, Formulas, Page Layout &
Data.
3. Formula Bar: This is where any calculations or formulas you
write will appear. You will understand the relevance of it once you
start building formulas.
4. Spreadsheet Grid: This is where all your numbers, data, charts
& drawings will go. Each Excel file can contain several sheets. But
the spreadsheet grid shows few rows & columns of active
spreadsheet. To see more rows or columns you can use the scroll
bars to the left or at bottom. If you want to access other sheets,
just click on the sheet name (or use the shortcut CTRL+Page Up or
CTRL+Page Down).
5. Status bar: This tells us what is going on with Excel at any
time. You can tell if Excel is busy calculating a formula, creating a
pivot report or recording a macro by just looking at the status bar.
The status bar also shows quick summaries of selected cells (count,
sum, average, minimum or maximum values). You can change this
by right clicking on it and choosing which summaries to show.

Cell reference
Cell content
Formula start

Minimize the Ribbon

You can minimize the ribbon to get extra space on the screen.
Right click anywhere on the ribbon, and then click Minimize the
Ribbon (or press CTRL + F1).

Open an Existing Workbook 1. Click on the green File tab.

2. Recent shows you a list of your recently used workbooks. You

can quickly open a workbook from here.

When you open Excel, Excel

automatically selects Sheet1 for you. The
name of the worksheet appears on its
sheet tab at the bottom of the document
window.

By default, the worksheets are named

Sheet1, Sheet2 and Sheet3. To give a
worksheet a more specific name,
execute the following steps.
1. Right click on the sheet tab of
Sheet1.
2. Choose Rename.

Delete a Worksheet
To delete a worksheet, right click on a sheet tab and
choose Delete.

Imagine, you have got the sales for 2010 ready and want to create
the exact same sheet for 2011, but with different data. You can
recreate the worksheet, but this is time-consuming. It's a lot easier
to copy the entire worksheet and only change the numbers.
1. Right click on the sheet tab of Sales 2010.
2. Choose Move or Copy...

The 'Move or Copy' dialog box

appears.
3. Select (move to end) and check
Create a copy.

4. Click OK.
Result:

1. Enter the value 0.8 into cell B2.

2. Select cell B2.
3. Right click, and then click Format
Cells (or press CTRL + 1).

The 'Format Cells' dialog box appears.

4. For example, on the Number tab, select Currency.
Note: Excel gives you a life preview of how the number
will be formatted (under Sample).
5. Click OK.

Find
To quickly find specific text, execute the
following steps.
1. On the Home tab, click Find & Select,
Find...
Find-Ctrl+F
Replace-Ctrl+H

Data Validation Example

In this example, we restrict users to enter a whole number between
0 and 10.

Create Data Validation Rule

To create the data validation rule, execute the
following steps.
1. Select cell C2.
2. On the Data tab, click Data Validation.

Input Message
Input messages appear when the user
selects the cell and tell the user what
to enter.
On the Input Message tab:
1. Check 'Show input message when
cell is selected'.
2. Enter a title.
3. Enter an input message.

Error Alert
If users ignore the input message and enter a number that is
not valid, you can show them an error alert.
On the Error Alert tab:
1. Check 'Show error alert after invalid data is entered'.
2. Enter a title.
3. Enter an error message.

1. To select the entire range, press CTRL + a

(if you press CTRL + a one more time Excel
selects the entire sheet).
2. To copy the range, press CTRL + c (to cut
a range, press CTRL + x).
3. Select and press CTRL + v to paste this
range.
4. To undo this operation, press CTRL + z

To print a worksheet in Excel 2010,

execute the following steps.
1. On the File tab, click Print.
2. To preview the other pages that will
be printed, click 'Next Page' or 'Previous
Page' at the bottom of the window.

To print multiple copies, execute the

following steps.
1. Use the arrows next to the Copies
box.
2. If one copy contains multiple pages,
you can switch between Collated and
Uncollated. For example, if you print 6
copies, Collated prints the entire first
copy, then the entire second copy,
etc. Uncollated prints 6 copies of page
1, 6 copies of page 2, etc.

Orientation
You can switch between Portrait Orientation
(more rows but fewer columns) and Landscape
Orientation (more columns but fewer rows).
Page Margins
To adjust the page margins, execute the
following steps.
1. Select one of the predefined margins (Normal,
Wide or Narrow) from the Margins drop-down list.
2. Or click the 'Show Margins' icon at the bottom
right of the window. Now you can drag the lines
to manually change the page margins.
Scaling
If you want to fit more data on one page, you
can fit the sheet on one page. To achieve this,
execute the following steps.
1. Select 'Fit Sheet on One Page' from the
Scaling drop-down list.

Paste
Most of the time, you'll simply need to paste
static Excel data in a Word document.
1. Select the Excel data.
. Right click, and then click Copy (or press
CTRL + c).
3. Open a Word document.
4. On the Home tab, click Paste Special...
5. Click Paste, HTML Format.
6. Click OK.

Encrypt an Excel file with a password so

that it requires a password to open it.
1. Open a workbook.
2. On the green File tab, click Save As.

4. In the Password to open box, enter a pass

word and click OK

5. Reenter the password and click OK.

6. Enter a file name and click Save.

Define a name for a cell or cell range on

a worksheet
Select the cell, range of cells, or nonadjacent
selections that you want to name.
Click the Name box at the left end of the
formula bar. Name box.
Type the name that you want to use to refer
to your selection. Names can be up to 255
characters in length.
Press ENTER.

Filtered data displays only the rows that meet

criteria that you specify and hides rows that you
do not want displayed. After you filter data, you
can copy, find, edit, format, chart, and print the
subset of filtered data without rearranging or
moving it.

To apply multiple filters:

Click the drop-down arrow for the column you

want to filter. In this example, we will add a filter
to column D to view information by date. ...
The Filter menu will appear.
Check or uncheck the boxes depending on the
data you want to filter, then click OK. ...
The new filter will be applied.

To create the first rule:

Select cells A2 through A7. ...
Then, click Home > Conditional Formatting
> New Rule.
In the New Formatting Rule dialog box, click
Use a formula to determine which cells to
format.
Highlight Cells Rules | Clear Rules |

A table typically contains related data in a

series of worksheet rows and columns that
have been formatted as a table.
Insert a Table | Sort a Table | Filter a Table |
Total Row

A Cell (Range) is a combination of it's value, formulas, format, comments, data

validation. Using all these features a cell exists in the worksheet. We need use paste
special, if you want to paste only one of the above feature like values, comments,
formulas etc. Paste will paste all of the above.

Excel worksheet using only specific attributes of the copied data, or a mathematical
operation that you want to apply to the copied data. Heres how:

Select cells that have the values you want to copy and press Ctrl+C.
Click the upper-left cell of the paste area and press Ctrl+Alt+V.
To pick Values press V, and then press Enter.

Short cut-After you've copied the data, press Ctrl+Alt+V, or Alt+E+S to open the Paste
Special dialog.

Paste
All Pastes all cell contents and formatting of the copied data.
Formulas Pastes only the formulas of the copied data as entered in the formula bar.
Values Pastes only the values of the copied data as displayed in the cells.
Formats Pastes only cell formatting of the copied data.
Comments Pastes only comments attached to the copied cell.
Paste is a feature that lets users cut or copy items from a document and transfer them
to another. Paste Special allows the items being transferred to be formatted in several
different ways. Paste Special is a feature found in Microsoft Word, Microsoft Excel and
Open Office.