Project Integration

Management
Sections of this presentation were adapted
from A Guide to the Project Management
Body of Knowledge 3rd Edition, Project
Management Institute Inc., 2004

Integration Management
Includes processes to ensure that all the
elements of a project are properly
coordinated
Making tradeoffs among competing
alternatives and objectives to meet
stakeholder needs
Typically the most important knowledge
area for the Project Manager

Why Do We Manage Integration?

Manage change and communication
Reduce project time and cost
Involve stakeholders early and often
Make results visible
Identify problems/solutions early
Use relevant experience as early as possible

Who Manages Integration?

Project Manager Integrator for the
project that executes processes
Team Members Concentrate on
completing tasks, activities, & work
packages
Project Sponsor Protect project from
changes and losing resources

How Do We Manage Integration?

Use the seven integration processes

Project
Charter

Develop project charter

Develop preliminary scope statement
Develop project management plan
Direct and manage project execution
Monitor and control project work
Integrated change control
Close project
Preliminary
Scope
Statement

Project
Management
Plan

Direct &
Manage
Execution

Monitor &
Control
Project Work

Integrated
Change
Control

Close
Project

How Do We Manage Integration?

Each process has:

Inputs
Tools and Techniques
Outputs

Remember that inputs and outputs can

feed more than one process!

Project
Charter

Preliminary
Scope
Statement

Project
Management
Plan

Direct &
Manage
Execution

Monitor &
Control
Project Work

Integrated
Change
Control

Close
Project

Project Charter
Project
Statement of
Work
Enterprise
Environmental
Factors
Contract

Inputs

Tools & Techniques

Project Selection Methods
Project Management
Methodology

Outputs
Project Charter

Project Management
Information System
Expert Judgment

Organizational
Process Assets

Project
Charter

Preliminary
Scope
Statement

Project
Management
Plan

Direct &
Manage
Execution

Monitor &
Control
Project Work

Integrated
Change
Control

Close
Project

Preliminary Scope Statement

Inputs
Project Charter
Project
Statement of
Work
Enterprise
Environmental
Factors

Tools & Techniques

Project Management
Methodology
Project Management
Information System

Outputs
Preliminary
Project Scope
Statement

Expert Judgment

Organizational
Process Assets

Project
Charter

Preliminary
Scope
Statement

Project
Management
Plan

Direct &
Manage
Execution

Monitor &
Control
Project Work

Integrated
Change
Control

Close
Project

Project Management Plan

Inputs
Preliminary Project
Scope Statement

Tools & Techniques

Project Management
Methodology

Project Management
Processes

Project Management
Information System

Enterprise
Environmental
Factors
Organizational
Process Assets

Expert Judgment

Project
Charter

Preliminary
Scope
Statement

Project
Management
Plan

Direct &
Manage
Execution

Outputs

Monitor &
Control
Project Work

Integrated
Change
Control

Project
Management
Plan

Close
Project

Direct & Manage Execution

Inputs
Project Management Plan

Tools & Techniques

Outputs
Deliverables

Project
Management
Methodology

Approved Corrective Actions

Approved Preventive Actions

Requested Changes
Implemented Change Requests

Project
Management
Information
System

Approved Change Requests

Approved Defect Repair

Implemented Corrective Actions

Implemented Preventive Actions

Validated Defect Repair

Implemented Defect Repair

Administrative Closure
Procedure

Work Performance Information

Project
Charter

Preliminary
Scope
Statement

Project
Management
Plan

Direct &
Manage
Execution

Monitor &
Control
Project Work

Integrated
Change
Control

Close
Project

Monitor & Control Project Work

Tools & Techniques
Inputs
Project
Management Plan
Work Performance
Information
Rejected Change
Requests

Project
Charter

Preliminary
Scope
Statement

Outputs

Project Management
Methodology

Recommended
Corrective Actions
Recommended
Preventive Actions

Project Management
Information System

Forecasts

Earned Value Management

Recommended
Defect Repair

Expert Judgment

Requested
Changes

Project
Management
Plan

Direct &
Manage
Execution

Monitor &
Control
Project Work

Integrated
Change
Control

Close
Project

Integrated Change Control

Tools & Techniques Outputs

Inputs
Project Management Plan
Requested Changes
Work Performance Information
Recommended Preventive Actions

Project
Management
Methodology

Approved Change Requests

Project
Management
Information
System

Project Management Plan Updates

Rejected Change Requests

Project Scope Statement Updates

Approved Corrective Actions

Expert Judgment

Recommended Corrective Actions

Approved Preventive Actions

Recommended Defect Repair

Approved Defect Repair

Deliverables

Validated Defect Repair

Deliverables

Project
Charter

Preliminary
Scope
Statement

Project
Management
Plan

Direct &
Manage
Execution

Monitor &
Control
Project Work

Integrated
Change
Control

Close
Project

Close Project
Inputs
Project Management Plan

Outputs

Tools & Techniques

Project Management
Methodology

Contract Documentation

Administrative Closure
Procedure
Contract Closure Procedure

Enterprise Environmental Factors

Project Management
Information System

Final Product, Service, or Result

Organizational Process Assets

Expert Judgment

Organizational Process assets

Updates

Work Performance Information

Deliverables

Project
Charter

Preliminary
Scope
Statement

Project
Management
Plan

Direct &
Manage
Execution

Monitor &
Control
Project Work

Integrated
Change
Control

Close
Project

What Goes in a Project Plan?

Project charter
Project Management
Approach
Scope Statement
Work Breakdown
Structure (WBS)
Responsibility Chart
Network Diagram with
Major Milestones

Budget
Schedule
Resources
Change Control System
Performance
Measurement Guidelines
Management Plans
(Scope, Schedule, cost,
quality, staffing,
communications, risk
response, procurement)

PM Responsibility for Change

Influence factors that affect change
Ensure change is beneficial
Determine if a change has occurred
Determine if a change is needed
Look for alternatives to change
Minimize negative impact from change
Notify Stakeholders impacted by change
Managing those changes that do occur
according to project plan

Integration Management Summary

Know the integration management
processes and where they belong
Project plan documents the basis for all
project decisions
Understand the authority and limits of
authority of the project manager
All changes should be guided by the
processes in the project plan

Responsibility
Responsibility: The duties,
assignments, and accountability for
results associated with a designated
position in the organization.
Source: Gain and Maintain Authority to Ensure Project Success, Jason Chavart, 2002

Accountability
Being answerable to one's superior in an
organization for the exercise of one's
authority and the performance of one's
duties.
Source: Gain and Maintain Authority to Ensure Project Success, Jason Chavart, 2002

Authority
The legitimate power given to a person
in an organization to use resources to
reach an objective and to exercise
discipline.
Source: Gain and Maintain Authority to Ensure Project Success, Jason Chavart, 2002

Definitions
Lessons Learned Document that
identifies what was done right, wrong, and
how to improve in the future
Baseline The original project plan with
approved changes