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HUNAIN PERVEZ
M. TALHA JAHENZEB
NOUMAN RASHEED
ZAHID ALI
Attock Petroleum
Limited
Attock
Petroleum
Limited
was
incorporated
as
public
limited
company on December , 1995.
The principal activity of the Company
is procurement, storage and
marketing of petroleum and
related products.
Introduction
Procurement Life Cycle:
Need Recognition
Specific Need
Source Options
Price and Terms
Purchase Order
Delivery
Expediting
Invoice Approval and Payment
Record Maintenance
Procurement
Short listing of Vendor
Bid Committee
Assessing Quotations
Disposal of Fixed Assets
Performance Assessment of
Vendor(s)
Plan Procurement
Pre-budget proposal stage by the
User Department.
Request for Procurement forwarded
by the Head of User Deptt to the
Procurement Deptt.
(If not planned 1st appoved by CEO
then Forwarded to Procurement
Deptt)
Procurement
All purchasing will be through
competitive bidding. In cases all
supporting evidence of non competitive
conditions will be documented.
Exceptions:
item, project, transaction less than Rs.
100,000/-.
less than Rs. 100,000/- purchase by User
Department.
one supplier of the specified material in the
market.
specifically approved by CEO to meet an
emergent situation.
Procedure:
Vendor selection forms for potential vendor
Addition or Deletion in approved vendor
with consent Head of Finance, User and
Procurement deptts.
If Specific vendor is being requested, Head
of User Deptt will raise an internal memo to
Head of Procurement Deptt for consent.
Bid Committee
Bid committee approving authorities based on the
approval limits.
CEO over Rs. 1 Million.
Head of Finance and Marketing (Jointly) up to Rs. 1
Million (Copy to CEO for Information) .
Assessing Quotations
Policy & Procedure:
non negotiable clauses will be rejected.
offer should be valid for a reasonable
period.
bid will be rejected after opening date
unless accepted by 3 committee members.
in case of less then 3 bids, same will
treated by the committee members.
Assessing quotations checklist:
Performance Assessment of
Vendor(s)
Thank You !!