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Management System
(DMS)
DMS Training for Sales Team - 2016
Agenda
Topic
Core
Stocky
Console
SAP BI
SFA/
SOA
/Amul
Cart
Points to be Covered
Basic Features Dashboard
Retailer Master Review, Beat Restructuring & Sequencing
Retailer Order Processing SFA & Amul Cart
Bill template, Bill Key & Bill Printing- Standard
Claim Process Scheme, PCF, APO Additional Margin, Super WD, Manual
Key Reports Dead Outlet Report, Stock Report, Effective Coverage Analysis
Report, SFA Usage Report, Dynamic Reports
Retailer Authorization and Updation, PO processing, Claim Approval, Data
transfer mechanism from CS
Key Reports DMS Usage Analysis Report, Beat Chart Report, Effective
Coverage Report, Claim Reports, Inventory Reports, Retail Penetration
Report, SFA Usage Report, Scheme Utilization Report, Retail Penetration
Report
DMS Reports by ZSIC Retailer Count Report, DMS Performance Report,
Retailer Sales Report, Distinct SKU report
60 mins
45 mins
20 mins
Support
Total Duration
Others
Duratio
n
60 mins
10 mins
15 mins
120
mins
30 mins
360
mins
AmulDMS
Common Application
One of the most important initiative taken by GCMMF
Standardization and automation of Distributors key
operations
Extract meaningful data from application for
secondary sales analysis
Consists of 4 applications
Core Stocky for Distributors
SFA for WDSM Order Booking
Console for GCMMF for analysis
Amul Cart Retailer Order Booking App
Application
development,
implementation
&
maintenance by M/s Botree, Chennai
Core Stocky
Automatic arrival
Batch-wise Sales price maintained
Scheme Management
Billing & Bill template design
Claim Management
Purchase Order
Inter Distributor Transfer
Reports Dynamic & Drill down
Reports
Tally Integration
Console
DMS Console
AmulDMS Console
Extracts & Stores meaningful data from
CS and SFA for analysis
Key Processes
Retailer Approval
Purchase Order processing
Claim Approval
Sales Hierarchy based access
Reports for secondary Sales level analysis
Demo of key reports
Retail
Wholesale
APO
HoReCa
Sub Channel
General / Provision
Store
Kirana
Bakery/Confectionery
Sweet Shop
Chemist
Milk Booth /
Dughdhalaya
Icecream Parlour
Pan Plus
Push Cart
Counter Sale
Others
Channel
Sub Channel
MF Store National
MF Store - Local
Local MFS
Sub-Stockist
Semi-wholesale
Location
Location
Market Place
School/College
Residential area
Hospital/Nursing
Club
Railway Station
BPO/Office/Industry
Busstand
Highway
Airport
Home/Health
A+
Level Name
Example
Product Class
Milk Products
Product Type
Beverage
Product
Butter Milk
Sub Product
Masala
Brand
Amul
Pack Type
Pack Size
200 Ml
Product Group
Dairy
Material
Example
Country
India
Zone
West
State
Maharashtra
Branch
Mumbai
Sales District
Mumbai to Thane
District
Mumbai
Taluka
Mumbai
Town
South Mumbai
Console Overview
Retailer Approval
BM / FFRs to approve in Console
SAP APO Code required for APO
approval
One time master data approval to
ensure correctness of data
Approval needed for Changes in
Retailer Channel, Sub Channel and
Location
Approval needed for deactivation of
an outlet
Claim Processing
Following Claims are generated from CS
Scheme Claim
SuperWD Margin Claim
PCF Claim
APO Margin Claims
Manual Claim
Schemes for WDs
Claimable (credit note based)
Non-Claimable (invoice based)
Applicable to only approved Retailers / APOs
Schemes not applicable to Unapproved retailers
Claim Settlement
Process in CS
Sales Return against / without retailer invoice with credit
note generation
Retailer Confirmation Form to be printed from CS
Credit Note Settlement in next retailer Bill
Resale Damaged Goods (Salvage)
Customer Care ticket ID to be captured for replacement
WD to obtain
confirmation from
Retailer for PCF
settlement
SAP BI
AmulDMS SFA
AmulDMS SFA
AmulDMS SFA
Order Booking on Mobile
Visibility of Focus products, Stock
availability, Scheme products, MRP & Trade
Price, Outlets in beats
Order transfer & stock updation from market
Sales Return
Collection
Location capture
Reports of L3M sales
Demo Video
SOA
Application for Field Force
Currently for FFRs, BMs and WDs
Retailer Approval
PO Approval
Claim Approval
Reports
Guidelines for installation provided
(http://dms.amul.in/AmulSOApp/SOA.apk)
Future versions will be given to OICs, Brand
Managers as well
Others
- Implementation
- Important Points
Role of FFRs
WD Site Readiness as per DMS requirement
Retailer Master Data preparation
Attend 3 days implementation full time Plan intimated to FFRs
thro SMS
Retailer / APO Approval New & changes
Claim Approval in console
Usage Monitoring and Follow-up
Use DMS data for improving sales & distribution network
Co-ordinates with Botree in case of any issue after implementation
Obtain BMs approval for making any changes in WD stock in DMS
Day - 3
Scheme and Claim
Management
Overview of Reports
Day End and Month End
Process
Financial Transaction
(Optional)
Implementation Resources
Support
L1 4 (How to - training)
L2 4 (Changes in database)
L3 4 (Core Stocky 1, Console 1)
Support Manager 1
Implementation Coordinator (HO/Anand)- 1
Project Manager (HO/Anand) 1
Thanks
***
Important points
Important points
Tax reports are available but VAT returns are not available
Important points
Pay roll module available in DMS CS
Two SAP code can be installed in one computer
Two SAP code can be operated in one mobile
Sales & Purchase Data of company other than AMUL can not
imported in Amul DMS
Back up is being taken automatically at the time of login & log out
but copy should be taken on USB drive
IDT & Sales return invoice print out can be taken from CS
Batch transfer can be done in CS for MRP correction
Stock in CS will be updated after purchase invoice is saved &
confirmed
Changes in retailer sales invoice can be made by WD in max 3
days
Month end should be completed by WDs in max 3 days
Useful reports
Name of Report
Applicati
on
Output/Purpose
Frequenc
y
Console
Daily
Console
Weekly
Retailer Penetration
Report
Console
Inventory Analysis
Console
Report
Unserviced Outlet
Console
Report
Retailer Analysis Report
Console
Summary
Effective Coverage
Core
Analysis Report
Stocky
Core
Dead Outlet Report
Stocky
Core
Top Outlet Report
Stocky
Before Visit
to WD
Weekly
Monthly
Sales analysis
Inventory Analysis
Report
BI
Retailer-wise sales
Weekly
BI
WD-wise stock
Weekly