Education Management

Information System (EMIS)

Training
Ministry of Education and
Higher Studies

Teaching Methodology
Brainstorming this is where
learners are given time to think
and give answers.

Group
work

learners
contribute to learning through
discussing ideas in groups of 3 to
5, and the trainer acts as a group
adviser
Presentation this is where the
learners present what they have
researched or discussed.
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The primary objective of the

EMIS Training is to assist the
Education Managers, relevant
and reliable information base
for education for and planning
with the ultimate goal of
improving access to, and the
quality of data collection,
reports generated and
information used in decision
making.

EMIS Target Group

1.Central, Head of
Departments.
2.Regional Education
Officers.
3.District staf
4.Head Teachers and
Deputies.
4

Education and ICT Overview.

Information and
communication technologies
ofer opportunities for
increasing the productivity,
competitiveness and
efficiency of the education
sector.
5

ICT in Education Plays Important Role

ICT in education policy and vision;

Curriculum and assessment issues;

Pedagogy;
School organization & administration
Teacher professional development

Activities:
1. List 5 things you do on school survey
that involves your interaction with
EMIS whether directly or indirectly.
2. Explain what you understand as the
role of EMIS in education management
in Somaliland.

Introduction to MIS

Management Information Systems used by

different org. to help manage their businesses.
There are specific Management Information
Systems. For example, Management Information
Systems Dealing with Finances, are called
Financial Management Information Systems
(FMIS), those in agriculture are called
Agricultural Management Information
Systems (AMIS). In Education, we have
Education Management Information Systems
(EMIS).

What is EMIS?
An Education Management Information System
can be defined as:

a set of formalized operational processes,

Which enabling the production, the
management and the dissemination of
unambiguous educational data and
information to serve the needs of multilevel stakeholders for monitoring,
analysis and decision making.
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EMIS
Information: The nut of the acronym EMIS is the
word information. It is a system for the
management of information for educational
development. Information is an additional
knowledge the users, desire about the functions
under their responsibilities. It is this additional
knowledge that users utilize to enhance
planning, programming, monitoring, evaluation,
review, research for the overall management and
decision making of educational development.
10

EMIS
The System: Stephen G. Haines, in his systems
thinking approach, defines a system as follows
a system is a set of elements or components that
work together in relationship for the overall good
and objective (or vision) of the whole.
in relationship for the overall good and objective
(or vision) of the whole. He used three
important phrases in his definition: working
together, in relationship and vision of the whole.
Stephen G. Haines, 2000, The Complete Guide to Systems Thinking and Learning, HRD press, Inc. MA,
USA.

11

Decentralization:
In the context of EMIS management, decentralization
is defined as the share of authority, responsibility,
accountability of data collection, processing,
analysis, publication, distribution, reporting and
dissemination of information to lower levels of
administrative units. the chances of working together,
assisting each other, learning from each other. which
has to exist in order to have a proper functioning
EMIS. We are sharing the work load between the
centre, provinces, districts, schools or lower down as
appropriate.
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The core of EMIS

The core of an EMIS is often a
database centralizing school-based
data collected via an annual school
census, transactional data about
education stakeholders operations,
and also other data sources (such as
census data).
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who uses EMIS.

EMIS is used by ministry of
education and its Departments,
NGOs, Researchers, Donors, and
other education stakeholders for
planning, monitoring, and policy
decision-making.
14

Information and Communications

Technologies (ICTs)
In all sectors, ICTs are used to collect
data, store information and save
information.
There are other new uses of ICTs like a
tool for example to teach students,
entertainment, among others.
15

Information and Communications

Technologies (ICTs)
This has presented challenges in
knowing how different people can make
use of different ICTs to achieve their
goals.
User need to know about different types
of computer hardware and software, how
computers operate, how data is captured,
analysed and stored in order to select the
best product for any task that they need
to do.

16

A student learning how to type on a

computer with eyes closed

17

Functions of EMIS.
The functions provided by EMIS
fall into three broad groups:

Operations;
Data capture; and
Management reporting.

18

Operations functions
To Provide the officers of MoE&HE with
tools to manage the processes and
perform the calculations for which they
are responsible in their day-to-day duties.
EMIS operations function let you
Manage.
19

Data Capture functions

Data Capture functions - used to get data
into EMIS.
Some of the data capture functions are
automated processes, others in
particular the School Survey entry
functions are manual data entry.

20

Management Reporting functions

Management Reporting functions - allow
MoE&HE to analyse the performance of
the education system, and track their
progress towards its strategic goals.

21

The education system model in EMIS is

built on foundations:

Pupils
Teachers
Schools
Buildings and rooms
Facilities and Resources
Class Levels
Classes
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Thanks for your time

and attention

23

JRES & ESA

PRESENTATION:
Priorities: Improve EMIS system and
include GER and NER in the
statistics.

Persons: Abdikadir and Abshir.

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1. Improved EMIS
system.
Priorities: (Improve EMIS system and include GER and NER in the
statistics):

ACHIEVEMENTS.
PINAPPLE:

Software reviews made more three

times.
Equipped and furnished EMIS hard filling
system.
EMIS Staff Capacity building for Data entry
and data Analysis.
EMIS Training in Kampala about data analysis.
To be capable for making EMIS Data analysis.
25

Improved EMIS
system
EMIS Quality Assurance that
minimized missing
information.
Revised EMIS Questionnaire
from 23 pages to 18 pages.

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WAY FORWARD
EMIS Questionnaire Would be shorten
very few pages.
Software alignment with questionnaire
revised.
The Decentralization of SLEMIS
Activities into Regions (REMIS).
AS A CHALLENGE: HODs should utilize
process data from EMIS and base their
planning and decision making.
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GER and NER in the statistics

Planning.
Primary incl. GER Trends

Year
2011/12
2012/13
2013/14
2014/15
AAGR

Boys Girls Total

50.3
48.2
48.2
48.5
-1.2

38.1
38.8
39.1
40.1
1.7

44.3
43.5
43.6
44.3
0.0
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GER and NER in the statistics

Planning..
Primary incl. NER
Trends
Boys Girls Total
Year
2011/12
33.0 26.0 29.0
2012/13
37.0 31.0 34.0
2013/14
36.2 30.3 33.3
2014/15
36.3 31.0 33.7
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GER and NER in the statistics

Planning..
Secondary GER
Summary Trends
Year

Boys

Girls

Total

2012/13

13.80

7.20

10.60

2013/14

24.90

15.70

20.50

2014/15

25.10

17.10

21.30

AAGR

34.9

54.1

41.8

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GER and NER in the statistics

Planning..
Secondary NER
Summary Trends
Year

Boys

Girls

Total

2012/13

6.5

4.4

5.5

2013/14

10.8

8.0

9.5

2014/15

11.6

9.0

10.4
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