CODE OF DISCIPLINE

(For Profem Enterprises Assigned

Employees

I. OJECTIVES:
This code of discipline does not mean to
cover and include all infractions or
irregular acts of the employee in the
conduct of its work in for the company.
Rather this serves as a guideline for the
management, its representatives, and the
employees in identifying and resolving
properly the ethical and legal issues that
the employee may encounter in the
dispense of his duties and responsibilities.
Infractions committed outside those of
listed in this Code of Discipline will be dealt
with according to the standard of law and
in reference to the provisions stated in this

II. CONDUCT ON THE JOB SITE

This code of discipline is grounded on the basic

premises of the expected conduct of the employee
at work as indicated in the employees signed
temporary employment contract.
1. The RECRUIT/EMPLOYEE agrees to abide by the
company rules and regulations(as may be modified
from time to time) of the AGENT COMPANY and its
principal as well as other laws issued by the
appropriate government authority, the AGENT
COMPANY and its Principal.

2. The RECRUIT/ EMPLOYEE agrees to

faithfully devote his working hours on the
work/s assigned to him/her by the AGENT
COMPANY and its Principal in such a way
that the results desired for his/her position
are achieved. Further, he/she shall not, in
any way, be involved in a business deal
that is in direct conflict and to the
detriment of the AGENT COMPANY and its
Principal to the effect that it will lead to a
loss of opportunity and/or profit for the
AGENT COMPANY and its Principal

3. The RECRUIT/EMPLOYEE is
expected to work in harmony with
his co-workers, customers/clients,
guests, and officers of the AGENT
COMPANY and its principal. He/
She will conduct himself in a
manner that will reflect and
promote the good image of the
AGENT COMPANY and its
Principal.

4. The RECRUIT/EMPLOYEE agrees to

keep in utmost confidentiality all
records, documents, and any
information that are relevant to the
AGENT COMPANYS and its principals
operations, products, trade secrets,
plans and other similar information
that came upon his/her knowledge
whether by chance or entrusted to
his/her custody during his/her
employment. Further, the same shall
not be reproduced without the AGENT
COMPANYS and its principals
consent and authority.

5. For purposes of security and

confidentiality, the RECRUIT
EMPLOYEE agrees to subject
himself/herself and his/her
possessions to a search by the
AGENT COMPANY and its Principal
or any of their representatives
prior to entry and exit of the
workplace.

6. The RECRUIT/EMPLOYEE agrees

to wear prescribed uniform with
identification card(ID) at the
workplace as specified by the
AGENT COMPANY and or its
Principal, and the same shall be
worn neatly so as to reflect the
good image of the AGENT
COMPANY and its Principal.

III. OFFENSES AND THEIR

CORRESPONDING PENALTIES:
LEGEND:
WW- Written Warning
DSWP- Days Suspension Without Pay
DDismissal

SECTION A
ATTENDANCE

Absence
without prior
notification of
permission and
deemed
unexcused
1.

SANCTION:
1.Written Warning
2. 7 DSWP
3. 15 DSWP
4. DISMISSAL

2. Absence with
prior notification
but deemed
unexcused (invalid
reason of absence,
late advice of
absence)

SANCTION:
1.Written Warning
2. 5 DSWP
3. 7 DSWP
4. 15 DSWP
5. DISMISSAL

3. Absence without
leave(AWOL) for 5
consecutive days or
more which constitutes
abandonment of work
when deemed
unexcused

SANCTION:
1. DISMISSAL

4. Incurring more
than four(4)
counts or more of
tardiness or a
cumulative of 180
minutes of
tardiness or more

1.
2.
3.
4.
5.

SANCTION:
Written Warning
3 DSWP
7 DSWP
15DSWP
5.DISMISSAL

5. Failure to return
to work after a leave
of absence or
disciplinary
suspension without
justifiable reason.
Number of days
must be less than
five days otherwise

1.
2.
3.
4.

Sanction:
3 DSWP
7 DSWP
15DSWP
DISMISSAL

6. Failure to
attend monthly
inventory or any
other official
activity of the
company

1.
2.
3.
4.

SANCTION:
WW
3 DSWP
5 DSWP
DISMISSAL

7.

Unauthorized
change day off
or change
schedule

SANCTION:
1. WW
2. 3 DSWP
3. 7 DSWP
4. 15 DSWP
5. DISMISSAL

8. Four (4) counts

or more of
tardiness and one
(1) count or more of
unauthorized or
unexcused absence
within a month.

SANCTION:
1. 5 DSWP
2. 7 DSWP
3. 15 DSWP
4. DISMISSAL

9. Three(3)
counts of
unauthorized
or unexcused
absence within
a one calendar
month period

SANCTION:
1. 15 DSWP
2. DISMISSAL

10. Failure to provide

medical certificate
and/ or fit for work
clearance from a
doctor after two(2)
consecutive days of
sick leave; OR failure
to provide supporting
documents for
absence as requested

1.
2.
3.
4.
5.

SANCTION:
WW
5 DSWP
7 DSWP
15 DSWP
DISMISSAL

SECTION B:
TIMEKEEPING

1. Failure to
punch
timecard
within a onecalendar
month period

1.
2.
3.
4.
5.

SANCTION:
ABSENT-WW
3 DSWP
5 DSWP
7 DSWP
DISMISSAL

2. Punching in or
out another
employees
timecard or
requesting another
employee to punch
ones timecard
where both are

SANCTION:
1.15 DSWP
2.DISMISSAL

3. Tampering
with timecard
entries whether
his own
timecard or
another
employees

SANCTION:
1.15 DSWP
2.DISMISSAL

4. Failure to
accomplish official
business report; travel
itinerary report; or
field assignment
report when such
report is the basis for
the employees
attendance on field

SANCTION:
1.Absent without pay &
written warning
2. 3 DSWP
3. 5 DSWP
4. 7 DSWP
5. DISMISSAL

5.Misrepresenta
tion of travel
itinerary report;
official business
report; or field
assignment
report

SANCTION:
1. 15 DSWP
2. DISMISSAL

6. Punching in after
break time, but did
not assume or carry
on ones tasks or
work; OR continued
break time after
punching in for work

1.
2.
3.
4.
5.

SANCTION:
WW
2. 3 DSWP
5 DSWP
7 DSWP
DISMISSAL

SECTION C:
CONDUCT &
BEHAVIOR

1. Wilful refusal or
disregard to follow
verbal or written
just work and
work-related
instructions issued
by supervisors or
members of

SANCTION:
1. WW
2. 3 DSWP
3. 7 DSWP
4. 15 DSWP
5. DISMISSAL

2. Discourtesy
towards customers,
company officials,
superiors or coemployees

SANCTION:
1. WW
2. 3 DSWP
3. 7 DSWP
4. 15 DSWP
5. DISMISSAL

3. Insult or willful
disrespect of the
honor of the
customers,
superiors
,company officials,
co- employees or

SANCTION:
1. 15 DSWP
2. DISMISSAL

4. Disorderly
conduct such as
running ,
engaging in
horseplay or
scuffing during

SANCTION:
1. WW
2. 3 DSWP
3. 7 DSWP
4. 15 DSWP
5. DISMISSAL

5. Instigating a fight
or fighting with
another employee or
customers, clients,
within company
premises whether on
duty or not

SANCTION:
1. DISMISSAL

6.Attempting to or
inflicting
physically or
bodily harm or
injury to another
person within

SANCTION:
1. DISMISSAL

7.Serious
horseplay which
results in serious
physical injuries
or death

SANCTION:
1. DISMISSAL

8. Holding unauthorized

meeting during working

hours within company
premises, and
misrepresenting reason
for meeting where found
to be unfavorable to
company interest

SANCTION:
1. DISMISSAL

9. Drinking
alcoholic beverage
or liquor during
working hours
within company
premises

SANCTION:
1. 15 DSWP
2. DISMISSAL

10. Attempting to or
bringing in items for
sale within company
premises whether or
not employee is on
duty

SANCTION:
1. WW
2. 3 DSWP
3. 7 DSWP
4. 15 DSWP
5. DISMISSAL

11. Conducting
personal business
within company
premises whether
or not employee
is on duty

SANCTION:
1. 7 DSWP
2. 15 DSWP
3. DISMISSAL

12. Gambling of any

form, soliciting
gambling bets,
during company
time within
company premises

SANCTION:
1.7 DSWP
2. 15 DSWP
3. DISMISSAL

13.Creating or
fabricating and
spreading
False, vicious, and
malicious statements
concerning another
employee, the
company or its

SANCTION:
1. DISMISSAL

14. Unauthorized
used of company
facilities, and/ or
equipment, materials,
vehicles for private
and personal
interest

SANCTION:
1.7 DSWP
2. 15 DSWP
3. DISMISSAL

15. Unauthorized
use of company
name, names
Of company
officials for
personal gain or
advantage

SANCTION:
1.7 DSWP
2. 15 DSWP
3. DISMISSAL

16. Deliberate or
intentional
tampering/destruction of
company property,
machines, equipment or
property belonging to
another employee, aside
from paying for or
covering for the extent of
damage

SANCTION:
1. DISMISSAL

17. Drunkenness
or reporting for
work under the
influence of liquor

SANCTION:
1.7 DSWP
2. 15 DSWP
3. DISMISSAL

18. Using, possessing,

distributing or peddling habit
forming or prohibited drugs or
narcotics; or reporting for
work under the influence of
such unless prescribed for
therapeutic purposes and
under normal dosage only

SANCTION:
1. DISMISSAL

19. Using profane or

obscene language in
addressing a
superior or coemployee, or
uttering vile,
provocative or
abusive language or
remarks to a

SANCTION:
1.7 DSWP
2. 15 DSWP
3. DISMISSAL

20. Possessing,
reading or
distributing
obscene literature
within company
premises

SANCTION:
1. 3 DSWP
2.7 DSWP
3.15 DSWP
4.DISMISSAL

21. Display of
conduct and
behavior outside
work which would
reflect unfavorably
toward employees
current position and
company image

SANCTION:
1.7 DSWP
2. 15 DSWP
3. DISMISSAL

22. Loitering in
store premises
while off duty, on
leave or absent
from work

SANCTION:
1.7 DSWP
2. 15 DSWP
3. DISMISSAL

23. Assisting or
allowing any nonemployee to enter
company premises or
restricted areas,
especially at night
whereby such act
poses danger to
company property

SANCTION:
1.7 DSWP
2. 15 DSWP
3. DISMISSAL

24. Excessive
borrowing and
usurious lending
among employees
and failure to pay
just debt

SANCTION:
1. WW
2. 3 DSWP
3. 7 DSWP
4. 15 DSWP
5. DISMISSAL

25. Conviction in a
criminal case with
a penalty of
imprisonment

SANCTION:
1. DISMISSAL

26. Refusal of an
employee to answer
questions i n any
investigation
authorized or
conducted by the
company provided
such process is within

SANCTION:
1. DISMISSAL

27. Refusal or
failure to meet
security
requirements of
the company

SANCTION:
1. DISMISSAL

28. Frequently receiving

outside visitors during
working hours for
personal business making
and/or frequently
receiving personal
telephone calls whether
from the company
working hours

SANCTION:
1. WW
2. 3 DSWP
3. 7 DSWP
4. DISMISSAL

29. Use of internet

facilities of the
company or the
employees
personal cellphone
while on duty

SANCTION:
1. WW
2. 3 DSWP
3. 5 DSWP
4. 7 DSWP
5. DISMISSAL

30. Use of headset,

headphones, or any
accessory gadget,
equipment that
hampers or slows
down the employees
productivity while on
duty

SANCTION:
1. WW
2. 3 DSWP
3. 5 DSWP
4. 7 DSWP
5. DISMISSAL

31. Courting one

another and
having romantic
relationship with
co-employee,
subordinate or
superior

SANCTION:
1. DISMISSAL

32. On the part of an

officer or superior;
Abuse of authority or
influence to gain
personal advantage
over a subordinate

SANCTION:
1. DISMISSAL

SECTION D
DISHONESTY

1. Theft, bringing
out or attempting
to bring out
company property
or funds

SANCTION:
1. DISMISSAL

2. Substituting or
attempting to
substitute company
materials or
equipment with
another or inferior
quality or lesser
value

SANCTION:
1. DISMISSAL

3. Obtaining or
attempting to obtain
materials with the use
of fraudulent
purchase orders or
falsified letters,
memoranda or others

SANCTION:
1. DISMISSAL

4. Unauthorized
possession of a
picklock, master key,
or similar devise
which can open
locker, drawer or door
other than own
employees locker

SANCTION:
1. DISMISSAL

5. Unauthorized
opening or
attempting to
open any locker
drawer, cabinet,
etc.

SANCTION:
1. DISMISSAL

6. Malversation of
company funds,
or using company
funds for personal
interest or gain

SANCTION:
1. DISMISSAL

7.
Misrepresentatio
n or falsification
of reason in
reason for
applying for sick
leave or absence

SANCTION:
1. DISMISSAL

8. Accepting
directly or
indirectly any sum
of money offer,
promise or gift in
consideration of
any act pertaining
to ones work

SANCTION:
1. DISMISSAL

9. Falsification or
misrepresentation
of facts given as
testimony in an
investigation
conducted by the
company

SANCTION:
1. DISMISSAL

10. Forgery of
signature of client
, officers, coemployee or
personnel of the
company on any
document

SANCTION:
1. DISMISSAL

11. Unauthorized
replication,
copying, or
duplication of any
official document
like letterhead,
memo, company

SANCTION:
1. DISMISSAL

12.Ommision,
misrepresentation
and falsification of
employment records
or any record or
personal data in
conjunction with
employment in the
company

SANCTION:
1. DISMISSAL

13. Securing and

obtaining
company
materials on
fraudulent orders

SANCTION:
1. DISMISSAL

SECTION E
HEALTH, SAFETY &
SECURITY

1. Littering,
creating or
contributing to
unsanitary
conditions;
violation of
common health
sanitation rules

SANCTION:
1. WW
2. 3 DSWP
3.7 DSWP
4. 15 DSWP
5. DISMISSAL

2. Violation of safety
rules/practices in the
performance of work
for the company,
which endangers
ones safety or life,
other employees
lives, clients and
company property

SANCTION:
1. WW
2. 3 DSWP
3.7 DSWP
4. 15 DSWP
5. DISMISSAL

3. Disclosure of
confidential date,
trade secrets or
classified
information to any
unauthorized
persons

SANCTION:
1. DISMISSAL

4. Bringing out
company records
of confidential
nature without
proper
authorization

SANCTION:
1. DISMISSAL

5. Failure to wear
prescribed uniform or
any other system or
identification
designed for security
and safety purposes
without justifiable
reason

SANCTION:
1. 3 DSWP
2. 7 DSWP
3. 15 DSWP
4. DISMISSAL

6. Eating in
restricted
areas

SANCTION:
1. WW
2. 3 DSWP
3.7 DSWP
4. 15 DSWP
5. DISMISSAL

7. Unauthorized
carrying of any
deadly weapon
within company
premises at anytime

SANCTION:
1. DISMISSAL

8. Smoking within
company premises
or fifty (50) meters
outside the
company premises

SANCTION:
1. WW
2. 3 DSWP
3. 7 DSWP
4. 15 DSWP
5. DISMISSAL

9. Smoking within
production or
warehouse area

SANCTION:
1. 7 DSWP
2. 15 DSWP
3. DISMISSAL

10. Failure to report

contracting of
communicable or
contagious disease
which may endanger
the health of
employees and even
clients

SANCTION:
1. 15 DSWP
2. DISMISSAL

11. Refusal to undergo

security check-body
frisking, checking of
personal bag, assigned
locker, drawer, cabinet or
places of storage
assigned or personal to
the employee in case of a
reported lost valuable
item or as a security

SANCTION:
1. 15 DSWP
2. DISMISSAL

12. Unauthorized
removal, damage,
or tampering of
safety materials,
equipment, signs
and notices

SANCTION:
1.7 DSWP
2. 15 DSWP
3. DISMISSAL

SECTION F
JOB PERFORMANCE

1. Gross and
habitual neglect
of duties

SANCTION:
1.7 DSWP
2. 15 DSWP
3. DISMISSAL

2. Gross
incompetence

SANCTION:
1. DISMISSAL

3. Wasting time,
malingering
illness, loafing
during office hours

SANCTION:
1. WW
2. 7 DSWP
3. 15 DSWP
4. DISMISSAL

4. Leaving
workplace,
quitting work
before specified
time

SANCTION:
1. WW
2. 3 DSWP
3.7 DSWP
4. 15 DSWP
5. DISMISSAL

5. Failure to
submit required
reports or failure
to meet deadlines
set by superiors

SANCTION:
1. WW
2. 3 DSWP
3. 7 DSWP
4. 15 DSWP
5. DISMISSAL

6. Sleeping
during working
hours

SANCTION:
1. WW
2. 7 DSWP
3. 15 DSWP
4. DISMISSAL

7. Failure to
perform a task
which is normally
expected in his
discharge of duty

SANCTION:
1. 3 DSWP
2. 7 DSWP
3. 15 DSWP
4. DISMISSAL

8. Addition neglect of
duties as follows:
8.1 Short, over or wrong
preparation of delivery order
8.2 Short, over or wrong checking
of items
8.3Short, over or wrong
dispatching of stocks or receipt
8.4Failure to monitor pick up of
bad order (B.O) items
8.5Failure to prepare or dispatch
orders
8.6 Failure to observe set

8.7 Incomplete or failure

to bring to duty personal
materials like ball pen,
pentel pen, and cutter.
8.8 Improper use or
abuse of cellphone while
on duty
8.9 Failure to follow
instructions

SANCTION:
1. WW
2. 3 DSWP
3. 5 DSWP
4. 7 DSWP
5. DISMISSAL

9. Commission of five
(5) or more in a
month of any of the
preceding neglect of
duties or any neglect
of duty not listed
herein

SANCTION:
1.7 DSWP
2. 15 DSWP
3. DISMISSAL

IV. SEPARATION FROM EMPLOYMENT

I. An employee has the right to

terminate his employeeemployer relationship with the
Agent Company and its
Principal by serving a Written
Notice to the Agent Company at
least one(1) month or thirty
(30) days in advance to avoid
loss of sales and/or productivity
losses

The employee agrees to bind himself

liable for any and all damages and
loss of sales/ productivity losses
resulting to his failure to comply
with this provision and such losses
shall be chargeable against any and
all salaries, wages, and other
benefits due him as a result of such
employment.
Any shortage resulting after the
application of the employees last
salaries, wages, and other benefits
shall be settled immediately before
any clearance is issued to me by the

II. CLEARANCE AND BACK PAY

PROCESSING
1. Maghanda ng dalawang(2) kopya ng
resignation letter, Ipasa ito sa ASCEND, Inc.
Coordinator at sa Team Leader ng Profem
labinglimang(15) araw bago ang affectivity date
nito o huling araw ng iyong pagpasok sa trabaho.
Gamitin ang huling 15 days na palugit para sa
maayos na turnover ng iyong trabaho
2. Sa huling araw ng trabaho, papirmahan ang
mga sumusunod na dokumento kasama ng iyong
naunang resignation letter sa iyong Team
Leader(para sa ASR) o sinoman ang iyong
immediate supervisor:

Expense s report, bundy

timecard para sa huling payroll
cut-off
Sales performance report