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Programming
Project Management concept an
In simple terms, project management is the concept of managing
introduction
the
tasks, time and resources required to achieve a given goal or
objective
within the constraints assigned.
STARTING MS-PROJECT
Start Microsoft Project on your computer using
whatever procedure is convenient on your
computer (depending on how it was installed)
Beneath the title bar is the Menu Bar where you will be
accessing many of the commands. You can access the menu
by pressing A and the underlined letter of the option you want.
The Standard Toolbar displays a collection of buttons that
provide quick access to the most commonly used commands
within Project. Also at the bottom is the Formatting Toolbar.
The Entry Bar is where you will actually be typing your
information before you enter it into your project.
The Status Bar (located along the bottom of your screen)
displays various messages concerning the status of the project
as well as the keyboard.
The View Bar allows you to choose the view you want to work
with. You can choose to display your project from a variety of
views depending on what information needs to be displayed.
The default view within Project is called the Gantt Chart.
The Gantt chart will display your tasks in the form of a table
(on the left) and a bar graph (on the right) along a time
scale.
Across the top of the Gantt chart is the Time Scale which
shows how the chart is broken down into time periods.
There is a Vertical Separator bar between the task table
and the Gantt Chart which can be used to change the width
of the Gantt chart or to display more columns of the task
table.
OPENING A PROJECT
Before you start programming the project tasks, there is need to enter
the project specifications. Most of these specifications will only be used
within the project reports.
Use the menu and select the following: file, Properties
Project displays a dialog box with several tabs. Click on the Summary
tab. Fill out any additional information you may have concerning the
project (e.g. project title, project manager, etc and click on
you are done.
SETTING UP CALENDARS
When Microsoft Project is first shipped, it comes with a
standard
calendar file that is used to schedule your tasks. By default,
Saturdays
and Sundays are set as "Non-Working" days, and standard
working
hours are from 8:00 AM to 5:00 PM.
To change the base calendar, you must access the following
menu: tools, Change Working Time...
SETTING UP CALENDARS
SETTING UP CALENDARS
Calendar
Assigns a default calendar for the scheduling of tasks. This
is also used as a base for resource calendars. Click on the
down arrow () to select the type of work calendar to use.
Click on this button to obtain statistics for the
project, such as duration, cost or work hours.
CUSTOMIZING THE GANTT CHART
Type the task name and enter the duration. Simply type in the
new task length, followed by an abbreviation indicating the
time period. Duration can be entered in "Working Time" or in
"Elapsed Time". Working Time refers to actual working time.
Elapsed Time refers to actual calendar time which includes
all non-working hours/days.
You can use the following abbreviations to enter duration:
Duration Working time Elapsed time
Minutes m em
Hours h eh
Days d ed
Weeks w ew
Months mon emon
ADDING NOTES
There are times when you will want to add some notes for a
particular task such as why you assigned a particular
resource or some other information. When a note has been
added to a task, a note indicator appears in the
indicator column. To add a note to a task, follow these steps:
1) While in the Gantt Chart view, select the task to which a
note should be attached.
2) Click on this button to access the Task Notes
box:
3) In the Notes section, enter your comments.
Entering tasks
CREATING MILESTONES
Throughout the project you will probably want to place task
markers to indicate important goals that have been
reached. These tasks are referred to as Milestones and
are used to monitor progress made. Milestones are
created by adding tasks with duration of zero.
INSERTING NEW TASKS
1) Place the pointer on the row where the new task to be
added should appear.
2) Select New Task from the Insert menu. Project pushes
the current task down and creates an empty row for
the new task
3) Enter the new task's name and other information as usual.
Entering tasks
DELETING TASKS
1) Click on the task to be removed.
2) Select Delete Task from the Edit menu. The task will be
deleted from the schedule.
MOVING TASKS
1)Click on the task ID number of the task to be moved. The
entire task row will be selected.
2)Click on the task ID number again, but this time hold the
[LEFT] mouse button down and drag the task up/down
to where you want it.
SAVING THE PROJECT FILE
Use this button to save your file or click file, save then
enter the name of the project file and click save button.
Entering tasks
1)Highlight the task that should come after the recurring task.
5) In the This occurs section, select when this task will occur.
To the right of this box, you can define how often the task
will occur (e.g., every week, every other month). The exact
options depend on what you select in the previous section.
6) Define the Length of period for which the task will repeat.
By default, Project uses the start and finish dates of the
project. Instead of specifying a time period, you might want
to define the number of times For which the task will
repeat.
7) Once you have made your changes, click on .
Project adds a summary task to your plan. This task
actually represents each individual meeting. Notice the
indicator representing the recurring task
Recurring Tasks
MENU: project
project Information...
Project displays the following
dialog box:
When you enter your tasks into the program, Project will
schedule the tasks to start as soon as possible (ASAP), which
means that they start immediately.
Predecessor is a task that has other tasks depending
on its completion or start.
Successor is a task that depends on other tasks to
have completed or started.
Basically, the Predecessor controls when the Successor can
start or finish. For example, if you plan on repainting a room
and laying in a new carpet, you would probably want to paint
the room first before you lay the new carpet. Painting the room
is therefore a predecessor, while laying the new carpet is the
successor.
TASK RELATIONSHIPS
Finish-to-Finish relationship: Both tasks finish at the same time. Task B cannot finish
earlier since its finish time depends on when task A finishes.
Start-to-Start relationship: Both tasks start at the same time. Task B's starting time
depends on when task A starts and cannot start without A having started.