BSS060-6 Project Management

Session 2

1
 Successful Projects
Recap
What Name 4
makes a characterist
project a ics of a
success? project?

What are the 4

Ds of the PM
Lifecycle?
 Project Life Cycles and
Their Effects

Define Design Deliver Develop

Activity
Identify which graph represents:
Resources, Uncertainty, Creativity and
 What is a Methodology?

A system of methods used in a particular. activity

Oxford English Dictionary

What is a Project Management Methodology?

a strictly defined combination of logically related practices,
methods and processes that determine how best to plan,
develop, control ad deliver a project throughout the
continuous implementation process until successful
completion...
It is a systematic and disciplined approach to project
design, execution and completion.
http://www.mymanagementguide.com/basics/project-method
ology-definition
 How do we recognise a
methodology?
Guidelines
Principles
Things to do
Approaches to take
Templates
Checklists
 What is
PRINCE2?
A structured methodology for
managing projects
PRojects IN Controlled
Environments

PRINCE 1989
PRINCE2 1996
PRINCE2 5th Edition 2009

Introduced & owned by central

government, Office of
Government Commerce (OGC)
because high profile project
failures were too common
 Process based model for Project
Management
Used in 150 countries worldwide
Key Benefits
Focus on business justification
Product-based planning approach
Divides the project into manageable and
controllable stages
Flexibility
 Organisational Structure
The Project Board
Made up of the executive (Customer);
Someone representing the user side
(Senior User);
Someone representing the supplier or
specialist input (Senior Supplier)
Project Manager
Team Manager
 PRINCE2

pl Th
c i
i n es em
Pr
es 7

sses
ro ce
P
 7 Principles

Continued Business Justification Business

Case
Learn from Experience
Defined Roles and Responsibilities
Manage by Stages
Manages by Exception
Focus on Products
Tailor to Suit the Project Environment
 7 Themes
Business Case (Why?)
Organisation (Who?)
Quality
Plans (where, how, when and how much)
Risk (Analysis & Management)
Change (Management)
Progress
 7 Processes
The set of activities to direct, manage
and deliver
a project successfully
Starting Up a Project (SU)
Directing a Project (DP)
Initiating a Project (IP)
Managing a Stage Boundary (SB)
Controlling a Stage (CS)
Managing Product Delivery (PD)
Closing a Project (CP)
PRINCE2 Process Model
 PRINCE2
Control
The major control by Project Board:
Project Initiation
End Stage and Mid-Stage Assessment
Highlight Reports
Exception Reports (Change & Risk)

Control is implemented to ensure:

required products are being produced;
progress being made, within resource constraints;
remains viable against the business case;
 PRINCE2
Change Control
Change in a project is highly likely
In PRINCE2, all project changes are
managed as a formal Project Issue
Control of change means assessment of:
impact of potential change
importance
cost
Approved changes must be reflected in
project documentation
 PRINCE2
Directing a Project
Project
Mandate PID Highlight End Stage End of
Project Initiating a Report Report Project
Brief Project Report

Managing
Starting Controlling Closing
Stage
Up a Stage a Project
Boundaries

Managing Stage
Initiation Project Product Plans
Stage Plan Delivery Exception
Plan
Team Plan
Plan

Planning
PRINCE
2
PRINCE 2 Documents
 PRINCE2 Documents
D1: Mandate
D2: Business Case
D3: Project Brief
D4: Project Initiation Document (PID)
D5: Work Package
D6: Status Report
D7: Project End Report
D8: Exceptions Report
D9: Lessons Report
What have you learnt today?
 Guided Learning

Complete the activities identified on the BREO

unit shell under Session 2 PRINCE2.

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