Ems PPT 1-8IBM

IBM
(INTERNATIONAL BUSINESS MACHINE)
ENVIRONMENTAL MANAGEMENT SYSTEM

(ISO 14001:2004)
JONES LANG LASALLE 1

IBM is committed to environmental leadership and continual improvement of its
Environmental Management System (EMS).
Environment: Surroundings in which an organization operates, including air, water, land, natural
resources, flora, fauna, humans and their interrelation.
EMS : Part of an organization's management system used to develop and implement its Environmental
Policy and Manage its Environmental aspects.
ISO 14001 : An international standard that specifies a process for controlling and improving an
organization's environmental performance. This Standard is made by International Organization for
Standardization
Continual Improvement : Recurring process of enhancing the environmental management system in

order to achieve improvements in overall environmental performance consistent with the organizations
environmental policy.
Environmental aspect : Elements of an organizations activities or products or services that can interact
with the environment. Ex. Stack Emission.
Environmental impact : Any change to the environment, whether adverse or beneficial, wholly or partially
resulting from an organizations environmental aspects. Ex. Air Pollution.
Corrective action : Action to eliminate the causes of a detected nonconformity.
Preventive action : Action to eliminate the cause of a potential nonconformity.

P.D.C.A. Cycle
This international standard is based on the methodology known as Plan-Do-Check-Act (PDCA).
Plan: Establish the objectives and processes necessary to deliver results in accordance with the
organizations environmental policy.
Do: Implement the processes
Check: Monitor and measure processes against environmental policy, objectives, targets, legal and
other requirements, and report to the results.
Act: Take actions to continually improve performance of the environmental management system.
Do Plan
Check Act
IBM INDIA Corporate Policy
Corporate Policy 139
Environmental affairs
IBM Policy Letter

Number: 139B
Date: July 29, 1997
Subject: Environmental affairs
1 Provide a safe and healthful workplace and ensure that personnel are properly trained and
have appropriate safety and emergency equipment.
2 Be an environmentally responsible neighbor in the communities where we operate, and
act promptly and responsibly to correct incidents or conditions that endanger health, safety,
or the environment. Report them to authorities promptly and inform affected parties as
appropriate
3 Conserve natural resources by reusing and recycling materials, purchasing recycled
materials, and using recyclable packaging and other materials.
4 Develop, manufacture, and market products that are safe for their intended use, efficient in
their use of energy, protective of the environment, and that can be reused, recycled or
disposed of safely.
5 Use development and manufacturing processes that do not adversely affect the
environment, including developing and improving operations and technologies to minimize
waste, prevent air, water, and other pollution, minimize health and safety risks, and
dispose of waste safely and responsibly.
6 Ensure the responsible use of energy
JONES throughout
LANG LASALLEour business, including conserving 4
energy, improving energy efficiency, and giving preference to renewable over nonrenewable
7 Participate in efforts to improve environmental protection and understanding around the world
and share appropriate pollution prevention technology, knowledge and methods
8 Utilize IBM products, services and expertise around the world to assist in the development of
solutions to environmental problems.
9 Meet or exceed all applicable government requirements and voluntary requirements to

which IBM subscribes. Set and adhere to stringent requirements of our own no matter where in
the world the company does business.
10 Strive to continually improve IBM's environmental management system and performance, and
periodically issue progress reports to the general public.
11 Conduct rigorous audits and self-assessments of IBM's compliance with this policy,
measure progress of IBM's environmental affairs performance, and report periodically to the
Board of Directors.
Original Signed by:

Louis V. Gerstner,Jr.
Chairman and Chief Executive Officer

GLOSSARY OF TERMS
AAQM -AMBIENT AIR QUALITY MONITORING

EPD -ENVIRONMENTAL PERFORMANCE DATABASE
CEA -CORPORATE ENVIRONMENTAL AFFAIRS
CFC -CHLOROFLUOROCARBON
PSA -PROFESSIONAL SELF- ASSESSMENT
EIA -ENVIRONMENT IMPACT ASSESSMENT
EIRS -ENVIRONMENT INCIDENT REPORTING SYSTEM
EP -ENVIRONMENT PRACTICE
EMP -ENVIRONMENT MANAGEMENT PLAN
ISA -INDIA SOUTH ASIA
MSDS -MATERIAL SAFETY DATA SHEET

Site Category
Category Definition
1 One. A Sites owned and managed by
IBM India including Power
Back-up infrastructure
2 One. B Sites leased and managed by
IBM India including Power
Back-up infrastructure
3 Two Sites leased and managed by
IBM India as complete /
largest occupancy excluding
Power Back-up infrastructure
4 Three Sites leased and managed by
IBM India as partial occupancy
excluding Power Back-up
infrastructure

LIST of EMPs
EMP1. Management of Air and Noise Pollution

EMP2. Management of Water Discharges
EMP3. Handling of Non-Hazardous Waste
EMP4. Reduce, Reuse & Recycling 75% (3Rs)
EMP5. Handling of Hazardous Waste
EMP6. Storage & Spill Management
EMP7. Chemical Management
EMP8. Energy Management
ENVIRONMENTAL MANAGEMENT SYSTEM IBM
EMP1. Management of Air and Noise Pollution (Applicable for Cat 1A
& 1B)
Applicability: Ambient air, DG area, AC units, Chiller units

& Electrical room
Role & Responsibility:
Facility Manager - Responsible for overall monitoring, compliance and primary

owner of this EMP.
Facility Executive (Tech.) - To conduct regular checks for ensuring legal
compliance, overall health of equipments & energy conservation programme.
Objective & Target : 100 % Compliance
EP 1 Air Emission Criteria

REQUIREMENTS
Legal Compliance
1. Obtain Consent to Establish.
2. Obtain Consent to Operate.
COMPLY WITH DIRECTIONS ISSUED BY SPCB

Stack Emission Test
[SOX, NOX, CO, SPM]
Ambient Air Quality Monitoring Test.
[SOX, NOX, CO, SPM, RSPM]
Noise Level Monitoring.

Records
Air Consent
Application submitted to SPCB for Air Consent
Ambient Air Quality Monitoring Report
Stack Emission Monitoring Report
Noise Level Monitoring Report
Document Matrix

EMP2. Management of Water Discharges (Applicable for Cat

1A & 1B)
Applicability: This is applicable at the final discharge point/outlet of

water/sanitary discharges.
Roles & Responsibility:

owner of this EMP.
Facility Executive (Tech.) -Responsible for monitoring the discharge limit &
providing treatment to waste water if it exceeds the prescribed limits &
maintain relevant documents, Responsible for collecting, handling,
transferring and quantifying the waste.
Objective & Target : 100 % Compliance
EP 2 Water discharge

[ COMPLY WITH DIRECTIONS ISSUED BY SPCB ]

Water Cess returns as Form I (Every month submitted to PCB)
Water supply Permit
Sanitary wastewater connection permit
Test of discharge Water form the facility.
[ BOD, COD, Ph, TDS, Oil & Grease]
Records:
Water consent
Awareness and training program records
Any Communication with statutory body
Water discharge inspection Report
Facility profile

EMP3. Handling of Non-Hazardous Waste
Applicability: Pantry, Cafeteria, Work area / rooms, Dispatch, Rest rooms, Stores

owner of this EMP.
Facility Executive (Soft) Responsible for monitoring and supervising day-to-day
housekeeping activities, who updates Waste Inventory Report on a daily basis.
Responsible for collecting, handling, transferring and quantifying the
waste.
Objective & Target : 75 % Reduce, Reuse & Recycling

Definition of Terms
Dry Waste: Moisture-less waste such as Plastic,
Paper cups, Papers, C-folds, Tissue papers, etc.
Wet Waste: Waste with moisture such as Left-over
food, tea bags, tissue waste from washrooms, etc.
Non Hazardous waste :
CAT 1: Paper cups, Papers, C-folds, Tissue papers,
plastic, cardboards, IT equipment, metal , Wood etc.
CAT 2: Deionizer water plant resin, non hazardous
sludge, slurries, non hazardous chemicals.
Requirements:
Waste Segregation / Handling / Management.
NON HAZARDOUS WASTE
WET WASTE DRY WASTE SPECIAL WASTE
SEGREGRATION
MUNCIPAL AREA AUTHORIZED RECYCLING VENDOR

DISPOSAL

Wastes generated are to be segregated and stored in practicable

quantities for disposal, such as:
Wet Waste & Dry Waste
Storage areas must be kept clean and dry.
All containers must be labeled.
Records
Non-Haz Waste Inventory
List of vendors
Waste Management Plan
Non-Haz Vendor Process review
Monthly Tracker

EMP4. Reduce, Reuse & Recycle 75% (3Rs)
Applicability: Pantry, Cafeteria, Work area / rooms, Dispatch, Rest rooms,

Stores.

owner of this EMP.
Facility Executive (Soft) Responsible for monitoring and supervising day-to-
day housekeeping activities, who updates Waste Inventory Report on a daily
basis.
Responsible for collecting, handling, transferring and quantifying the
waste.
Objective & Target : 75 % Reduce, Reuse & Recycling

What are the 3Rs ?
3Rs = Reduce, Reuse and Recycle

Requirements
1. Waste survey to identify - source, composition to arrive at its
reusability and recyclable potential.
2. Awareness of IBMers for the optimum use of resources /

segregation of waste into Wet and Dry categories, through
mailers, posters, awareness programmes, exhibits, labeled
dustbins, etc.
3. Discourage single use materials.
4. Procure, use and advocate materials designed for Durability,

Repair, Reusability and Recyclable.

Records
1. Non-Haz Waste Inventory
2. List of vendors
3. Waste Management Plan
4. Non-Haz Vendor Process review
5. Monthly Tracker
6. Recycling Certificate

EMP5. Handling of Hazardous Waste
Applicability
Within a location this applies to processes wherein there
exists a likelihood of Hazardous waste generation.
DG room, UPS room, Electrical room, Maintenance Store room,
Rest room, Pantry, Cafeteria, Parking area, Dispatch room, ITS Store room etc.
Responsibility:
Facility Manager - Responsible for complying with legal requirements, overall
monitoring of the Waste management and update/report to ETL
Facility Executive (Tech) Responsible for Implementing and to update the Haz
Waste Inventory.
Responsible for collecting, handling, segregating, transferring and quantifying the

Haz-waste.

Requirements:
To achieve IBMs Hazardous Waste Management programme

goal, each location shall prepare a hazardous waste survey
through an Inventory. This survey shall identify:
a. source (building, collection tank),
b. composition,
c. annual quantity,
d. method of treatment or disposal, and
e. cost of (or savings from) treatment or disposal

Requirements
Hazardous Waste shall be stored as per EP-4, EP-5 and HWM Rules,
2003 requirements, with secondary containment, labeling and exclusive
storage space.
Haz-Waste Management Plan shall be developed for all hazardous

waste streams
Maintenance Supervisor/Personnel shall be designated and trained for

safe collection, segregated handling and transfer of Haz Waste
Appropriate PPEs to be used.
Haz Waste Vendor / Contractor Evaluation.

Supplier pre-assessment / On-site evaluation
Legal Compliance / Requirements
1. Hazardous Wastes Authorization, for all the hazardous

wastes streams on-site, from the State Pollution Control Board
(SPCB)
2. Apply to the SPCB for Renewal of Authorization, before its

expiry.
3. Store Hazardous Wastes in designated secured places which

shall be appropriately designed and provided with requisite
signage's & proper secondary containment.
4. Display on-line data outside the Main Gate (on an

Environmental Information Board)

5. Ensure that "Used Batteries" are not discarded in any other

manner except by depositing - Authorized recycler.
6. Submit the Returns to the SPCB for Handling and Disposal of
Used Batteries (Form 8,Battery Returns Form)
7. Ensure that Electronic Wastes are Disposed of either through
Authorized Vendors
8. Submit the Details to the SPCB regarding Handling and
Disposal of Electronic Wastes.

Documentation / Returns [ LEGAL COMPLIANCE ]

1. Form-1 To apply or renewal
2. Form-3 (Inventory of Hazardous Wastes) Monthly
3. Form-4 (Returns to be filed to SPCB) Yearly
4. Form-5 ( Environmental Statement ) Submitted to PCB annually
(March to September)
5. Form-12 (Label used for Containers of Hazardous Wastes)
6. Form-13 (Hazardous Wastes Transport Manifest)
7. Form-11 (TREM Card)
8. Form 8- Battery Returns Form (Returns to be filed to SPCB under the
Batteries Rules 2001) bi-annually.
CI 121 Haz Material Transport

Requirements:
Waste Segregation / Handling / Management.
HAZARDOUS WASTE
STORAGE
USED OIL BATTERY
STORE AT DESIGNATED AREA, SECONDARY CONTAINMENT WITH LABELING AS FORM 8
Reprocessed BUY BACK TO SUPPLIER

DISPOSAL

EMP6: STORAGE AND SPILL MANAGEMENT
Hazardous wastes should be stored at site in appropriate

containers, with adequate secondary containment
and must be labelled.
Ensure compliance to storage containment requirements, secondary

containment capacity is best determined for the Location should be
no less than 110% of the largest container within the containment
area
An inventory (in Form 3) of quantum of Hazardous waste generated on site

shall be maintained and authorized by FM.
Daily checks for leak detection shall be conducted and authorized by the site FM.

Hazardous Chemicals as well as HSD- proper storage

along with secondary containment
Capacity of secondary container- 110% of the primary
container
Incident reporting- spillage of 45 litres or above
EMP7: Chemical Management

CI 118- Chemical Management
EP 5- Chemical Management
CIM- Chemical Information
Management (Online tool)
CAM-Chemical Authorization
Management (Online Tool)
CAR- Chemical Authorization Request
EMP8 : Energy Management
It is IBM's policy to ensure the responsible use and consumption of

Energy throughout its business. IBM is committed to sustained
leadership in energy conservation and management. It reduces direct
expense, saves resources and lowers emissions of carbon dioxide (CO2).
Requirements
Conserve Energy
Procuring energy-efficient products and services
Improving energy efficiency
Giving preference to renewable energy sources where it makes sense from a business
and environmental perspective.
CI 108
CONSERVATION
Conservation through direct switch off electrical
appliances when not in use
Compared with last month
IBM Target- 4%
CONSUMPTION/REDUCTION
Through replacing high energy conserving devices with
low energy conserving devices (eg: replacing 32 watt
CFL with 18 watt CFL; replacing CFLs with LEDs)
Compared with last year same month
IBM Target- (-7%)
Why Should I do EMS
Confidence that you are complying with the legislation

Reduced cost of waste management
Savings in consumption of energy and materials
Lower distribution costs
Improved corporate image among regulators,
customers and the public
Framework for continuous improvement of your
environmental performance

The world is smaller, flatter and hotter.
38

Ems PPT 1-8IBM

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IBM

(INTERNATIONAL BUSINESS MACHINE)

ENVIRONMENTAL MANAGEMENT SYSTEM

JONES LANG LASALLE 1

Continual Improvement : Recurring process of enhancing the environmental management system in

Corrective action : Action to eliminate the causes of a detected nonconformity.

Preventive action : Action to eliminate the cause of a potential nonconformity.

IBM Policy Letter

Subject: Environmental affairs

9 Meet or exceed all applicable government requirements and voluntary requirements to

Original Signed by:

JONES LANG LASALLE 5

AAQM -AMBIENT AIR QUALITY MONITORING

JONES LANG LASALLE 6

JONES LANG LASALLE 7

EMP1. Management of Air and Noise Pollution

Applicability: Ambient air, DG area, AC units, Chiller units

Facility Manager - Responsible for overall monitoring, compliance and primary

Objective & Target : 100 % Compliance

EP 1 Air Emission Criteria

JONES LANG LASALLE 9

COMPLY WITH DIRECTIONS ISSUED BY SPCB

JONES LANG LASALLE 10

JONES LANG LASALLE 11

EMP2. Management of Water Discharges (Applicable for Cat

Applicability: This is applicable at the final discharge point/outlet of

Roles & Responsibility:

Facility Manager - Responsible for overall monitoring, compliance and primary

Objective & Target : 100 % Compliance

JONES LANG LASALLE 12

[ COMPLY WITH DIRECTIONS ISSUED BY SPCB ]

JONES LANG LASALLE 13

Roles & Responsibility:

Facility Manager - Responsible for overall monitoring, compliance and primary

Objective & Target : 75 % Reduce, Reuse & Recycling

JONES LANG LASALLE 14

NON HAZARDOUS WASTE

WET WASTE DRY WASTE SPECIAL WASTE

MUNCIPAL AREA AUTHORIZED RECYCLING VENDOR

JONES LANG LASALLE 16

Wastes generated are to be segregated and stored in practicable

JONES LANG LASALLE 17

Applicability: Pantry, Cafeteria, Work area / rooms, Dispatch, Rest rooms,

Roles & Responsibility:

Facility Manager - Responsible for overall monitoring, compliance and primary

Objective & Target : 75 % Reduce, Reuse & Recycling

JONES LANG LASALLE 18

JONES LANG LASALLE 19

2. Awareness of IBMers for the optimum use of resources /

3. Discourage single use materials.

4. Procure, use and advocate materials designed for Durability,

JONES LANG LASALLE 20

JONES LANG LASALLE 21

Responsible for collecting, handling, segregating, transferring and quantifying the

JONES LANG LASALLE 22

To achieve IBMs Hazardous Waste Management programme

JONES LANG LASALLE 23

Haz-Waste Management Plan shall be developed for all hazardous

Maintenance Supervisor/Personnel shall be designated and trained for

Appropriate PPEs to be used.

Haz Waste Vendor / Contractor Evaluation.

1. Hazardous Wastes Authorization, for all the hazardous

2. Apply to the SPCB for Renewal of Authorization, before its