A

SEMINAR
On

Data Management

Presented By:-
Amartya DasM1705 Akshay Kripalani M1707
Aniket V Kurane M1706

2017 1
 Data Is the Foundation on Which
Business Success is built
Successful management of data is critical to
any organizational mission to make informed
decisions.

2017 2
Source:-www.mubs.ac.ug
2017 3
Motivation/Importance of Data Mgt
Play an important role to generate revenue,
control costs for an organization

The competitive advantage for organizations

To mitigate risks

To enable decision making

2017 4
Benefits of Good Data Management?

Optimum data quality

Improved user confidence
Efficient and timely access
Improved knowledge about data
Understanding of consumer behavior
Improves decision making

2017 5
 Consequences of Poor Data
Management?
Misinterpretation of the data
Lost data
Inaccessible data
Indefensible data
Wasted time and money
Missed deadlines & many more

2017 6
 Data Management
Data Management is the process of
managing data as a resource that is valuable
to an organization or business.
It includes the development and execution
of architectures, policies, practices and
procedures in order to manage the
information lifecycle needs of an enterprise
in an effective manner.

2017 7
Areas of Data Management
Data Modeling- To create a structure for the data
collected and use for reports and analysis.

Data warehousing - is storing data effectively so

that it can be accessed and used efficiently in future.

Data Movement - is the ability to move data from

one place to another over distributed network
through databases.

2017 8
Areas of Data Management contd...
Database Administration - Every organization or
enterprise needs database administrators that are
responsible for the database environment.
Data mining - is a process in which large amounts of data
are sifted through to show trends, relationships, and patterns.
It exposes interesting information about the data being
collected. It is important to note that data is primarily
collected so it can be used to find these patterns,
relationships and trends that can help a business grow or
create profit.

2017 9
Database Management System (DBMS)

Software for creating and maintaining databases

Permits firms to rationally manage data for the entire firm

Acts as interface between application programs and

physical data files

Separates logical and design views of data

Solves many problems of the traditional data file approach

e.g. MySQL, MS Access, Oracle etc.

2017 10
Functional Components of DBMS
Data Definition Language (DDL) - It defines each element as
it appears in the database. The DDL is the formal language
programmers use to specify the content and structure of the
database.
Data Manipulation Language (DML) - It is a set of procedural
commands that enable programmers to append, modify, update,
and retrieve data. The DML uses simple verbs like sort, delete,
insert, select, display
A query language - It enables the user to make queries from the
database. It is a standard data manipulation language for
relational database management systems. E.g SQL

BSA - ICT II 2017 11

 Database Applications:
Banking: all transactions
Airlines: reservations and scheduling
Universities: registration, grades
Sales: customers, products, purchases
Manufacturing: Production, inventory, orders, supply chain
Human resources: employee records, salaries, tax deductions

2017 12
 Advantages of Database Approach
Control of data redundancy -The database approach
attempts to eliminate the redundancy by integrating the file.
Although the database approach does not eliminate
redundancy entirely, it controls the amount of redundancy
inherent in the database.
Data consistency - By eliminating or controlling
redundancy, the database approach reduces the risk of
inconsistencies occurring. It ensures all copies of the idea
are kept consistent.
More information from the same amount of data - With
the integration of the operated data in the database
approach, it may be possible to derive additional
information for the same data. 13
Advantages of Database Approach
Sharing of data - Database belongs to the entire
organization and can be shared by all authorized users.
Improved data integrity - Database integrity provides the
validity and consistency of stored data. Integrity is usually
expressed in terms of constraints, which are consistency
rules that the database is not permitted to violate.
Improved security - Database approach provides a
protection of the data from the unauthorized users. It may
take the term of user names and passwords to identify user
type and their access right in the operation including
retrieval, insertion, updating and deletion.

2017 14
Advantages of Database Approach
Enforcement of standards -The integration of the
database enforces the necessary standards including data
formats, naming conventions, documentation standards,
update procedures and access rules.
Increased concurrency - Database can manage concurrent
data access effectively. It ensures no interference between
users that would not result any loss of information nor loss
of integrity.
Improved backing and recovery services - Modern
database management system provides facilities to
minimize the amount of processing that can be lost
following a failure by using the transaction approach.
2017 15
Disadvantages of Database Approach
Complexity - Database management system is an extremely complex
piece of software. All parties must be familiar with its functionality
and take full advantage of it. Therefore, training for the
administrators, designers and users is required.
Size - The database management system consumes a substantial
amount of main memory as well as a large number amount of disk
space in order to make it run efficiently.
Cost of DBMS - A multi-user database management system may be
very expensive. Even after the installation, there is a high recurrent
annual maintenance cost on the software.
Cost of conversion - When moving from a file-base system to a
database system, the company is required to have additional expenses
on hardware acquisition and training cost.

2017 16
Disadvantages of Database Approach
Performance - As the database approach is to cater for
many applications rather than exclusively for a particular
one, some applications may not run as fast as before.
Higher impact of a failure - The database approach
increases the vulnerability of the system due to the
centralization. As all users and applications reply on the
database availability, the failure of any component can
bring operations to a halt and affect the services to the
customer seriously.

2017 17
 Database Types
Single-user Vs Multi-user
Single user database system
Located on a single computer
Designed to be accessed by one user
Widely used for personal applications and very small
Multi-user database system
Designed to be accessed by multiple users (most
business databases today)

2017 18
 Database Types
Centralized Vs Distributed
General-purpose Vs Special Purpose

2017 19
Importance of a database in Organizations
Simplify the search and utilization of information in
an organization
Helps in monitoring the progress of the business
operation well, so they can take quick and appropriate
steps if a problem occurs.
Assisting in organizing organizational data such as
employees / members bios of the organization, consumer
biodata, list of products, payment of salaries, payment of
bills, and others.
Facilitate the members in the data access activities
include data acquisition and manipulation of data such as
add and delete data through the authority that has been
given. 2017 20
Importance of a database in Organizations
Keeping the organizations data security, because any
data can be protected by provide login and password for
each data.
The database can help to determine a better strategy for
the advancement of an organization in the future.
Assist marketing activities for the database to collect
customer data in a complete and detailed so as to facilitate
the marketing activities for an organization or company.
The database can save on operating costs for
an organization / company to manage
information.

2017 21
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