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project cycle management
Project Cycle Management
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A short training course in project cycle management for
subdivisions of MFAR in Sri Lanka
Co
m
Ti
t s
Quality
Project Cycle Management (PCM)
PCM
Is a methodology for the preparation,
implementation and evaluation of projects based
on the principles of the logical framework
approach
Evaluation Identification
Financin
g
decision
Implementation Formulation
Financing
decision
The three PCM principles
Decision making criteria defined at each phase
An
An inch
inch of
of time
time cannot
cannot be
be
bought
bought for
for an
an inch
inch of
of
gold."
gold." -- Chinese
Chinese proverb
proverb
Time management grid
Urgency
Quadrant 1 Quadrant 2
Important but not
Urgent and important
urgent
Importance
Quadrant 3 Quadrant 4
Neither urgent nor
Urgent but not important
important
"Distraction" "Time wasting"
X Specialist
Generalist
Versatilist
Project manager duties
Reports to senior management
Communicates with users
Plans and schedules
Obtains and allocates resources
Controls risks
Manages people
Coordinates
Implements quality assurance
Controls the budget
Delivers results
Project teams
Diversity of knowledge needed
Cross-functional
Self-directed
Often ad-hoc or temporary
Often distributed (geographically)
Start and end dates
Project personnel skills
Technical
Political
Problem-oriented
(vs. discipline-oriented)
Goal-oriented
Flexibility, adaptability
High self-esteem
can handle failure, risk, uncertainty,
unexpected
can share blame and credit
Governmental projects
Legal constraints on government projects
Laws, statutes, ordinances, directives, regulations,
budgets, and policies
Accountability to the public
Accountable to legislative & judicial bodies,
interest groups, the press and the public
Utilization of public resources
Objective is not higher ROI, but public good
Project governance
Risk planning
Balancing risk avoidance and risk acceptance
Life cycle management
From concept to replacement
Strategic change
Balancing the solution and the ability to utilize
Value management
Adopting consistent processes, building in quality
and adding value
Project management
methodology scope
What is a methodology
The way we do things around here !
Communication, consistency, understanding,
accountability
Project management vs. other activities
This way project management uses the same
approach for all situations
References
British Standard 60971, 2000:2
European Commission (2004). Project Cycle
Management Guidelines. Downloaded 1st March
from:http://ec.europa.eu/europeaid/qsm/documents/p
cm_manual_2004_en.pdf