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MS -WORD
WORD PROCESSING
• Word Processing enables the users to create and edit
documents. To perform word processing, we need a
computer, a special program called a word processor and
a printer.
• A word processor enables us t create a document ,store
it electronically on a disk, display it on the screen, modify
it by entering commands and characters from the
keyboard and print it on a printer.
• The most popular examples of word processors are MS-
Word,Wordpad and Notepad.
The advantage of word processing over using the typewriter are
that we can make the changes without retyping the entire
document.
•If we make the typing mistake,we simply back up the cursor and
correct the mistake.If we want to delete the paragraph,we simply
remove it.It is equally easy to insert a word,sentence,or
paragraph in the middle of the document.
• It also make it easy to move the section of text from one place
to another within the document.When we have made all the
changes,we can send the file to a printer to get a hardcopy.
FEATURES OF WORD PROCESSING
(a)WYSIWUG:a document appears on the display screen
exactly as it will look when printed.
(b)Insert Text:allows user to insert text anywhere in the
document.
(c)Delete text :allows users to erase character,word,lines
anywhere in the document.
(d)Cut and paste:allow user to remove(cut) a section of text
from one place in the document and insert(paste) it
somewhere else.
(e)Copy and print:allow user to duplicate a section of text and
send a document to a printer to get the hardcopy.
(f)Graphics:allow user to embed illustrations and graphs into a
document.
(g)Headers,Footers and Page numbering:allows user to specify
headers and footers that the word processor will put at the top
and bottom of every page.
(h)Font Specifications:allow user to change fonts within the
documents.
MICROSOFT WORD
It is a powerful word processing application software in MS-OFFICE
suite. It allows you to create a variety of professional-looking
documents such as letters,brochures and more. It enables you to
store a document electronically on a disk, display it on a screen,
modify it by entering commands and characters from the
keyboard, and print it on printer.
FEATURES OF WORD 2007
• NEW USER INTERFACE:==the ribbon and office button are
new components of word 2007.Ribbon is a combination of
menu bar and toolbar.It is designed to help you quickly find
the commands that you need to complete the task.The
OFFICE BUTTON replace the File Menu.
• CREATE PROFESSIONALLOOKING DOCUMENTS
EFFORTESSLY :===it provides the editing tools that help to
create professional documents more easily and fast.
•REMOVE UNWANTED INFORMATION FROM YOUR
DOCUMENTS:==it remove the unwanted data from the
document.
• APPLY NEW LOOK TO YOUR DOCUMENT:==using the
style features you can change the look of the text,tables and
change color to your documents.
•CROPPIG IMAGES:==it provides the an image croping tool
which is helpful in trimming the image without need of extenal
image software.
•BUILT IN TABLE STYLES:== tables provide an easy way to
present information,so it makes them easy with the help of
buildin table styles.
STARTING MICROSOFT WORD 2007
Click on the START button ,point to ALL PROGRAMS then click on
the MICROSOFT OFFICE and click on MICROSOFT OFFICE WORD
2007.
MENUS in MS WORD:-----
Microsoft Office button:--It performs many of the functions
that were located in the FILE menu of the older version of
Word.This button allow you to create a new document ,open
an existing document,save or save as,print ,send ,publish or
close.
Quick Access Toolbar:---It is a customizable tool that contains
the commnads that you want to use.
Ribbons:---It is the panel at the top portions of the document.It
has seven tabs:HOME,INSERT,PAGE
LAYOUT,REFERENCES,MAILING,REVIEW AND VIEW.Each tab is
divided into groups.The groups are logical collection of features
designed to perform functions that you will utilise in developing
and editing your document
Each of the tabs contains the following tools:--
•HOME:--Clipboard,fonts,paragraph,styles and Editing.
•INSERT:--Pages,tables,header and footer,text and
Symbols,Illustrations.
•PAGELAYOUT:---Themes,page Setup,Page
Background,Paragraph,Arrange.
•REFERENCES:-Table of
content,footnote,index,bibliography,Captions etc.
•MAILINGS:--- Create Start Mail Merge,Write and Insert
fields,Preview results,finish.
•REVIEW:---Proofing,Comments,Compare, Protect.
VIEW :----Document view,Show/Hide,Zoom,Window,Macros.
TOOLBARS in MS WORD:
Word 2007,menu bar and toolbar have been replaced by the
tabbed Ribbon System.
HOME TAB
FONT
PARAGRAPH
STYLES
EDITING
INSERT TAB
PAGES
TABLES
ILLUSTRATIONS
LINKS
HEADER AND FOOTER
TEXT
SYMBOLS
PAGE LAYOUT TAB
THEMES
PAGE SETUP
PAGE BACKGROUND
PARAGRAPH
ARRANGE
VIEW TAB
DOCUMENT VIEWS
SHOW/HIDE
ZOOM
WINDOW
MACRO
REFERENCE TAB
TABLES OF CONTENTS
FOOTNOTES
TABLES OF AUTHORITIES
INDEX
MAILING TAB
START MAIL MERGE
CREATE
WRITE & INSERT FIELDS
PREVIEW RESULTS
FINISH
REVIEW TAB
COMMENTS
TRACKING
CHANGE
COMPARE
PROTECT
DEVELOPER TAB
CODE
CONTROL
XML
PROTECT
TEMPLETES
WORKING WITH DOCUMENTS /FILE
• CREATE A NEW DOCUMENT:-click on microsoft office button and
click new OR Press CTRL+N on the keyboard.
• OPENING AN EXISTING DOCUMENT:- click on microsoft office
button and click OPEN OR Press CTRL+O
• SAVING AN EXISTING DOCUMENT:- click on microsoft office button
and click SAVE/SAVE AS OR Press CTRL+S on the keyboard.
• RENAMING AN EXISTING DOCUMENT:
(A)click on microsoft office button and find the file that you
want to rename
(B)Right click the document name with the mouse and select
rename from shortcut menu.
(C)Type a new name for the file and press the Enter key.
•OPENING AN EXISTING DOCUMENT: click on microsoft
office button and click OPEN OR Press CTRL+O
•CLOSING A DOCUMENT:Click on microsoft office
button and click CLOSE
WORKING WITH MULTIPLE DOCUMENTS
• Several documents can be opened simultaneously if we are
typing or editing multiple documents at once.All open
documents will be listed in the VIEW tab of the Ribbon
when you click on Switch Windows.
• The current document has a checkmark beside the file name.
Select another open document to view it.
DOCUMENT VIEWS
There are many ways to view a document in Word 2007
1. Print Layout:This is a view of the document ,as it would
appear when printed.
2. Full Screen Reading:This is a Full view length view of a
document .
3. Web Layout:This is a view of the document,as it would
appear in a browser.
4. Outline:This is an outline form of the document in the form of
bullets.
5. Draft:This does not display pictures or layouts,just text.
CURSOR CONTROL KEYS: refer to the computer keyboards
that move the cursor. These are also called as Arrow Keys. It
moves the cursor up,down,right and left.
For Example :Holding down the CTRL key and pressing the left
arrow key will move the cursor left one word.
Holding down the CTRL key and pressing the right arrow key will
move the cursor right one word.
Mostkeyboards haveEND,HOME,PAGEUP,PAGEDOWN and
BACKSPACE keys .
SHORT CUT KEYS
HOT CUT KEYS
EDITING TEXT
1.Typing and inserting text:to enter the text just starts
typing.The text will appear where the blinking cursor is
located.Move the cursor by using the arrow buttons on the
keyboard or positioning the mouse and clicking the left button.
Beginning of the file :HOME
End of line:END
Top of the document:CTRL+HOME
End of the document:CTRL+END
2.Selecting text:select the text by dragging the mouse over
the desired text while keeping the left mouse button depressed.
Whole word:Double click within the word.
Whole Paragraph:Triple click within the paragraph
Several words or lines:Drag the mouse over the words,or hold
down SHIFT while using the arrow keys.
Entire document :Choose EditingSelectSelect All from
the ribbon OR Press CTRL+A.
3.Inserting Additional text: text can be inserted in the document
at any point using any of the following methods.
Type Text
Copy and Paste text
Cut and Paste text
Drag Text
4.Deleting Blocks of text:use the BACKSPACE and DELETE
keys on the keyboard to delete the text.
DOCUMENT FORMATTING/FORMATTING TEXT
To create and design effective documents, you need to know how to
format text.
TO FORMAT FONT SIZE:
1. Select the text you wish to change.
2. Left click the dropdown arrow next to the font size box on the
HOME TAB.The Font size drop down menu appears.
3. Move the cursor over various font sizes.A live Preview of the
font size will appear in the document.
4. Left click the font style you wish to use.The Font style will
change in the Document.
TO FORMAT FONT COLOR:
1. Select the text you wish to modify.
2. Left click the dropdown arrow next to the font size box on the
HOME TAB.The Font Color menu appears.
3. Move the cursor over various font colors.A live Preview of the
font color will appear in the document.
4. Left click the font color you wish to use.The Font style will
change in the Document.
TO USE BOLD,ITALIC AND UNDERLINE COMMANDS:
5. Select the text you wish to modify.
6. Click on Bold,Italic or Underline Command in the FONT GROUP
on the HOME tab.
TO CHANGE THE TEXT CASES:
1. Select the text you wish to modify.
2. Click on CHANGE CASE Command in the FONT GROUP on the
HOME tab.
3. Select one of the case options from the list
TO CHANGE TEXT ALIGNMENT:
4. Select the text you wish to modify.
5. Select one of the four alignment options from PARAGRAPH
GROUP on the HOME tab.
Align Text Left
Align Text Right
Center
Justify
FIND AND REPLACE:It allows to search for spefic words in the
documents as well as fonts ,special characters and formats.
TO FIND A PARTICULAR WORD IN A DOCUMENT
1. Click on FIND or REPLACE on the Editing Group of the
Ribbon.
2. Find and Replace dialog box appears
3. Type the word in find what :box.
4. Click on Find Next to start the search.
5. Word will jump to the first instance of that word and will
highlight the word.
6. Continue clicking the FIND NEXT button to find all the other
instances of that word.
USING REPLACE:
1. Type the word in REPLACE WITH:box that will replace what is
in the Find What :box.
2. Click Replace
3. Click REPLACE ALL to replace every occurance of the selected
text with the replacement text.
4. Click Find NEXT to bypass it and find the next.
5. Click Cancel to quit.
STYLES:It is a predefined combination of font style,color and
size of the text that can be applied to selected text.
TO SELECT A STYLE:
Select the text to format.
In the STYLE GROUP in the Home tab,hover each style to see the
live preview in the document.Click the Drop Down arrow to see
additional Styles.
Left click the style to select it.
TO MODIFY A STYLE:
Select the text in the style you want to change.
Locate the style in the styles group.
Right click the style and a menu appears.
Left Click MODIFY and modify Style dialog box appears.
Change ant of the formatting and click ok to apply the
modifications to the style.
TO APPLY A STYLE SET :
Click the change styles commands on the ribbons.
Select Style Set from the menu that appears.
Left Click a style set to select it.The change is reflected in the entire documents.
TO CREATE A NEW STYLE:
Click the arrow in the bottom right corner of the Styles Group.This
will opens the Styles task pane.
Click the NEW STYLE button at the bottom and a dialog box
appears.
Enter a name for the style and make all the formatting decisions.
Select the button beside NEW DOCUMENT BASED ON THIS
TEMPLATES,so the style will be available to use in all your
documents.
Click ok.The new Style will appear in the list.
TEMPLATES:A template is a predesigned document that you
can use to create new documents with the same formatting.With
templates many of the big document design decisions such as
margins size,font style and size and spacing are predetermined.
To create a NEW DOCUMENT with a template
•Click the Microsoft Office Button.
•Select new.The new Documet dialog box will appears.
•Select INSTALLED TEMPLATES to choose a template on your
document.
•Review the available templates.
•Left click the template to select it.
•Click Create and the template opens in a new window.
Information about using a template:Templates include the
placeholder text that is surrounded by brackets.This palceholder text
includes information regarding the content for a specific area.Some
information is prefilled in the templates ,so you can modify your
Word Options and change the prefilled information that appears.
Insert Text into a template:
Click near the text you want to replace.The text will appear
highlighted and a template tag will appear.
Enter the text .The placeholder text will disappear.
TABLES AND COLUMNS:A table is a pattern of cells arranged
in the rows and columns.Tables allow large amounts of text and
numbers to be presented in an organised and easy to read.
ROW:a row runs horizontal in a table and is divided by borders.
COLUMN:a column runs perpendicular in a table and is divided
by borders.
CELL:A cell is a box that is created when your rows and your
columns intersect each other.The cell contain your data or
information.
BORDERS:Separating lines in the table.
INSERT A TABLE:
There are three ways to insert the table in Word 2007 document:
1. Clicking the Table button creates a table with the number of columns
and rows you select from the grid,with all the cells of equal size.
2. You can use the Insert Table dialog box ,where you can specify the
number of rows and columns as well as their sizes.
3. You can also create a table by drawing cells the size you want.
INSERT A TABLE(METHOD 1)
I. Click the INSERT tab of the Ribbon
II. In the TABLE GROUP,click the table icon,Word will displays the
drop down list.
III. Drag the intended table columns and rows from the table grid.
INSERT A TABLE(METHOD 2)
I. Click the INSERT tab of the Ribbon.
II. In the TABLE GROUP,click the table icon.
III. From the drop down list displayed,Click the INSERT TABLE
command.
IV. From the INSERT TABLE dialog box displayed,in the TABLE
SIZE section,specify the Number of Columns and Number of
Rows of the table.
V. Click ok.
TO DRAW A TABLE(METHOD 3)
I. Click the INSERT tab of the Ribbon
II. In the TABLE GROUP,click the table icon,Word will
displays the drop down list.
III. Clickon DRAW TABLE from the list of options .Word
changes to Print Layout View and change the mouse pointer
so it looks like a pencil.
IV. Use the mouse pointer to define the outside borders of your
table,much as you would draw in a drawing program.
V. Use the pencil to draw the columns and rows into the table.
VI. Press ESC when you are done.
TO APPLY A TABLE STYLE:
Select the table ,A table Tools Design tab now a appears on the
Ribbon.
Select the DESIGN tab to access all the TABLE STYLES and
OPTIONS.
Click through the various styles in then TABEL STYLES
SECTION.
Left click on a style to select it.The table style will appear in the
document.
TO ADD A ROW ABOVE THE EXISTING ROW
Place a insertion point in a row below the location you wish
to add a row.
Right click the mouse . A menu appears.
Select InsertInsert Rows Above.
A new row appears above the insertion point.
TO ADD A COLUMN
Place a insertion point in a column adjacent to the location you
wish the new column to appear.
Right click the mouse . A menu appears.
Select InsertInsert Columns to the left or Insert Columns to
the Right.
A new column appears.
TO ADD A COLUMN OR COLUMN:
1. Select the row or column
2. Right click your mouse and a menu appears.
3. Select Delete Columns or Delete rows.
PAGE LAYOUT:
To change the Page Orientation:
Select the PAGE LAYOUT tab.
Click the orientation command in the Page Setup group.
Left Click either Portrait or Landscape to change the page
orientation.
To change the Page Size:
• Select the PAGE LAYOUT tab.
• Left click the size command and a drop down menu will
appear.The current paper size is highlighted.
• Left click the size option to select it.The page size of the
document changes.
To Format the Page Margins:
Select the Page Layout tab.
Click the MARGINS commnand.A menu of options
appears.Normal is selected by default.
Left Click the predefined margins size you want.
Select the Custom Margins from the menu.The Page Setup
dialog box appears.
Enter the desired margin size in the appropriate fields.
SPELL CHECK:Green wavy lines are placed underneath possible
grammar mistakes and a red wavy line under possible spelling
mistakes.
TO USE SPELL CHECK AS YOU TYPE:
Place your IBEAM over the misspelled word and right click.
A menu list displays the following options: Ignore,boldfaced
suggested spellings,Add to Dictionary, Auto correct ,Language or
Spelling.
GRAMMAR CHECK AS YOU TYPE:
Place your IBEAM over the grammatical mistake and right
click.
A menu list displays the following options: boldfaced grammar
suggested, Ignore Once, Grammar ,About this Sentence.
Select IGNORE ONCE and Word ignore the grammatical
mistake it believes to exist.
Select GRAMMAR,and Grammar dialog box appears.
Select About this Sentence and the Office Assistant will offer
you reasons as to why Word Believes this to be a grammatical
error.
THESAURUS:It is abook of words that have the same or nearly the same
meaning.Thesaurus enables to look up synonyms,antonyms,word substitutes
and alternative spellings.
TO USE THE THESAURUS:
Select the word that you want to look up.
Click on the REVIEW TAB
Click the THESAURUS button on the ribbon on the PROOFING Group.
Click the list arrow to the right of the desired word and choose INSERT to
replace the selected word on your document with the new word.
To copy the new word to paste into your document,click the list arrow to the
right of the desired word and choose Copy.
Click The Close button on the Research task pane when finished.
FILE PROTECTION:you can protect your file or document
from being modified,or changed ,by others.
TO PROTECT A FILE OR DOCUMENT IN WORD 2007
Click the REVIEW tab on the RIBBON
In the PROTECT group ,click the Protect Document button
Choose an option from the Protect Document drop down list.
(your protection choices includes limiting formatting styles and
restricting certain types of document editing.
MAIL MERGE:Mail merge allow you to merge an address file
with the form letter in order to generate multiple copies of the same
letter,with one copy for each address in your file.
STEP 1:ACCESSING MAIL MERGE COMMANDS
•Open the blank Word 2007 document.
•From the Mailing tab,in the Start Mail Merge group,click on Start
Mail Merge icon and from the menu appear,select the desired options
to create your mail merge.
STEP 2: CHOOSING A DOCUMENT TYPE
LETTERS that allows you to alter one letter and send it to the
multiple people.
E MAIL MESSAGES that allow you to personalize letters designed
to be send to multiple people by email.
ENVELOPES allow you to print envelopes addressed to multiple
people.
LABELS allow you to print the labels addressed t multiple people
DIRECTORY that allows you to gather varied but related
information into a list .
STEP 3: CHOOSING THE RECIPIENTS
•From the MAILINGS tab,in the START MAIL MERGE group
,click on Start Mail Merge icon and from the menu appear,select the
desired options t select recipients.
•TYPE NEW LIST:==unless you already have a list created for
mail merging,you have a build a new one by typing each recipient.
•USE EXISTING LIST:===When you have a database list you
want to use.
•SELECT FROM OUTLOOK CONTACTS:====uses your
existing OUTLOOK contacts as recipients .
STEP 4:WRITE AND INSERT FILEDS
•Place the insertion point where you want a field to appear.
•From the MAILINGS tab,in the write &Insert Fields groups,click
the desired options to add text and variable information to your
documents.
•ADDRESS BLOCK to specify the format of your recipient’s
names,whether to insert the company name and postal address and
the format of the postal address.
•GREETING LINE to format how the greeting line will appear.For
Example:Dear Mr.Rahul.
•INSERT MERGE FIELD to insert the fields for the variety of
common options.
STEP 5:PREVIEWING YOUR DOCUMENTS
•From the MAILINGS tab ,in then Preview Results group, Click the
Preview Results icon.
•You can browse through the documents for the other entries by
clicking the Preview or Next Button.
•STEP 6:COMPLETING A WORD 2007 MAIL MERGE
•The last step to complete the merge is to accept the preview of how
the merge will look and direct word to perform the merge,you an
print the merged documents or you can edit individual documents.
MAIL MERGE LABELS:===it allow you to set up mailing
labels that use the same format with data from a variety of records
TO CREATE THE MAIL MERGE LABELS IN WORD 2007:
1. Open a blank Word 2007 document.
2. From the Mailings tab,in the Start Mail Merge group,click on START
MAIL MERGE icon and the start mail merge submenu appears,Select
Labels….
3. From the Label options dialog box displayed,specify the paper source
for printing,from the TRAY:drop down list, make the appropriate
selection.
4. Under the label information section,select the label vendors:drop
down list and select the brand name of your labels such as Microsoft.
5. In the Product number:scroll box,select the product number of your
labels.
6. Click OK.
7. From the MAILINGS TAB,in the Start Mail Merge group,click Select
Recipients icon and select USE EXISTING LIST…
8. From the Select Data Source dialog box dispalyed,browse to locate
and select the file you will use for your list.
9. Click the open Button.
10. To edit the recipients you want to include in your mail merge,in the
START MAIL MERGE group,Click Edit Recipient List icon.
11. Select the recipients.A Recipient is selected is selected if the checkbox
beside their entry is selected.
12. Click OK button to close the MAIL MERGE RECIPIENTS dialog box.
13. Position the insertion point in the top left label where you want to insert
the merge fields.
14. From the Write and Insert Fields group, click the INSERT MERGE
FIELD arrow and select the desired field from the menu appears.
15. To use the same fields and layout for each record,in the WRITE and
INSERT fields group ,click UPDATE LABELs icon.
16. To preview your labels with other recipients information,in the Preview
Results group,click the Next or Previous Record arrows icons.
17. To print the labels, in the Finish group,click Finish & Merge icon
and from the drop down menu,Click PRINT Documents.
18. From the Merge to printer dialog box displayed,select ALL to
print letters for all of your records.To print a letter for only the
records displayed,select Current record, to print the letters for
only certain records type a range in the text boxes.
19. Click ok button.
20. From the Print dialog box displayed,make any necessary
adjustment.
21. Click ok.
MAIL MERGE ENVELOPES:=== it allow you to print multiple
envelopes at once by using a list of names and addresses.
TO CREATE AN ENVELOPE WITH MAIL MERGE IN WORD :=
1. Open a blank Word 2007 document.
2. From the Mailings tab,in the Start Mail Merge group,click on
Start Mail Merge icon and from the Start Mail Merge Sub menu
appears.Select Envelopes…
3. From the Envelope Options dialog box dispalyed,select the
Envelope Options tab.
4. From the Envelope size drop –down list,select your envelope
size.
5. If you want to format the font for the delivery address, in the
Delivery address section,Click Font button.The Envelope Address
dialog box displayed ,make the necessary formatting choices for
the delivery address ,click ok.
6. Repeat the same process for the Return address section.
7. Once Finish, click OK on the Envelope Options dialog box.Your
document is formatted to the proper specifications.
8. From the Mailing tab, in the Start Mail Merge group,click Select
Recipients icon and select use Existing list….
9. From the Select Data Source dialog box displayed,browse and
select the file you will use for your list.
10. Click Open button.
11. To edit the recipient you want to include in your mail merge, in
the Start Mail Merge group, click Edit Recipient List icon.
12. Select the recipients. A Recipient is selected if the checkbox
beside their entry is selected.
13. Click OK button to close the Mail Merge Recipients dialog box.
14. If you have not already done, in your document ,type the text of
your letters.
15. Position the insertion point at the place in your document where
you want to insert the merge fields.
16. From the Write & Insert field group ,click the Insert Merge Field
arrow and select the desired field from the menu appears.
17. When finished ,Click Preview Results icon in the Preview
Results group.A preview of your first recipient envelope appears.
18. To preview your documents with other recipients information, in
the PREVIEW RESULTS group,Click the Next or Previous
Record arrows icon.
19. To print the letters, in the Finish group,Click FINISH & MERGE
icon and from the drop down menu,Click PRINT
DOCUMENTS…
20. From the Merge to Printer dialog box displayed,select ALL to
print letters for all of your records.To Print a letter for only the
record dispalyed,select CURRENT RECORD .To print letters for
only certain records,type a range in the text boxes.
21. Click the OK button.
22. From the Print dialog box displayed,make any necessary
adjustment.
23. Click OK.
MACRO:===you can automate frequently used tasks by creating and
running macros.A macro is a series of commands and instructions
that you group together as a single commands to accomplish a task
automatically.
USES FOR MACROS ARE:==
•To speed up routine editing and formatting.
•To combine multiple commands—For example,to insert a table with
specific size and borders,and with a specific number of rows and
columns.
•To automate a complex series of tasks.
RECORD A MACRO
1. On the Developer tab,in the CODE group ,click RECORD MACRO
2. Do one of the following:
BEGIN RECORDING:to begin recording the macro without assigning
it to a button on the Quick Access Toolbar or to a shortcut key.Click ok.
CREATE A BUTTON:to assign the macro to a buttton on the Quick
Access Toolbar,do the following:
a. Click Button
b. Under Customize Quick Access Toolbar,select the document for which
you want to add the macro to the Quick Access Toolbar.
c. Under Choose Commands from dialog box,click the macro that you are
recording,and then Click Add.
e. To customize the button,Click Modify.
f. Under Symbol,Click the Symbol that you want
to use for your button.
g. In the display name box,type the macro name
that you want to display.
h. Click OK twice to begin recording the macro.
3. Assign the Keyboard shortcut:to assign the macro to a
keyboard shortcut do the following:
a. Click Keyboard.
b. In the Command Box,click the macro that you are recording.
c. In the Press new Shortcut key box,type the key sequence that you
want and then click Assign.
d. Click Close to begin recording the macro.
4. Perform the actions that you want to include in the macro.
5. To stop recording your actions,click Stop Recording in the code
group.
RUN A MACRO:-====
1. On the Developer tab,in the Code Group,Click Macros.
2. In the list under Macro name,click the macro that you want to run.
3. Click Run.
DELETE A MACRO:-====
4. On the Developer tab,in the Code Group,Click Macros.
5. On the macro name list,select the name of the macro that you
want to delete.
6. If the macro doesn’t appear in the list,select a different
document or templete in the macros in list.
7. Click Delete.
PRINT PREVIEW AND PRINT-====
To preview the document before Printing
•Click the MICROSOFT OFFICE BUTTON
•Select PRINTPRINT PREVIEW. The document opens in Print
preview.
•Click Print to Print the documents or Close Print Preview to exit the
preview format and make changes to the document.
•In Print preview format, you can do many tasks including:-Modify
the margins, change page orientation, page size, zoom in and zoom
out, view multiple pages.
To print the document
•Click the MICROSOFT OFFICE BUTTON.
•Select PRINTPRINT..The print dialog box appears.
•Selssssect the pages you would like to print-either all pages or a range of
pages.
•Select the number of copies.
•Check the Collate box if you are printing multiple copies of a multiple
document.
•Select the printer from the drop down list.
•Click ok
•To print the document via Quick Print
•Click the MICROSOFT OFFICE BUTTON.
•Select PRINTQUICK PRINT. The document automatically print to the
default printer.