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Training Administration
Training Budget, Budget Training Programs,
Design Training Calendar/Schedules
Designing & Executing Training Inputs:
Establishing Learning Objectives ,
Developing Training Modules , Role of Active
Training
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Training Administration
It refers to coordinating activities before,
during and after the program. It involves-
Communicating courses and programs to
employees
Enrolling employees in the same
Pre training Materials- Readings, tests etc.
Instruction Materials- Cases , Games,
Power Point Presentation
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Training Administration
• Arranging for training facility and room
• Testing instruction equipment
• Backup equipment
• Providing support during instruction
• Distributing evaluation material (tests, reaction
measures etc.)
• Facilitating communication between trainer and
trainees during and after training
• Recording course completion in the training
records and personal files of trainees.
3
Training Administration
• Comfortable learning environment
• Communicating relevant details before
session
• Physical arrangement-Appropriate
• Time-table/Schedule
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Training Administration-
Technologies
• Training Software Applications
These track information related to training
administration (course enrollment, fees,
training costs), employee skills, training
activities, online learning training courses
completed, certified skills and educational
experience.
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Training Budget
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• Establishing a training budget for the
organization.
• Allocate appropriate funds for employee
development over the course of a year.
• Do complete planning for training
expenses.
• Link training expenses to strategic
objectives and prepare Training Calendar
• The training budget includes the direct and
indirect costs required to analyze, design,
develop, implement, evaluate and maintain
entire training schedule. 7
• Ensure that employees get the skills and
knowledge they need to perform effectively
on the job.
• Make allowances for tuition reimbursement
for career development as well.
• Reviewing the training budget from a
previous year that allows the Training
Head to evaluate what worked and what
didn’t.
• Managing training budgets and resources
effectively ensures that employees have
the skills and competencies required to
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complete job tasks.
• Fixed costs-
– Those costs that remain the same no matter
how many individuals participate in the
training.
• Instructor’s salary., travel expenses of
trainer
• Marketing/information distribution.
• Variable costs-
– Expenses that will vary depending on the
number of participants in the training
program.
• Printed hand-outs.
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• Lunch /snacks for participants.
• Direct costs-
– All of the expenses involved in putting together the
training program:
• Course development or purchase
• Printing
• Equipment rental
• Costs of needs assessment
• Evaluation of training
• Indirect costs-
– Less obvious expenses, not directly related to the
training:
• Administrative and clerical salaries
• Employee fringe benefits (25 percent of salary)
• Productivity loss
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Training Costs
• Trainer’s salary
• Trainee’s salary or wage
• Materials and supplies for training
• Development costs
• Consultant’s or contractor’s service fees
• Travel and living expense for trainer and trainees
• Transportation
• Equipment costs: Audiovisual and computer
• Support costs: Hours spent by clerical staff and
managers
• Postage, misc.
• Lost production (opportunity costs)
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Training Budget
Organization: Year:
Department: Submitted by:
Annual training allotment:
1st Quarter Training Budget
Description/
Item Justification Qty.
1 Courseware development
2 Courseware purchase
3 Certification
4 Train-the-trainer
5 Hardware purchase
6 Facility rental
7 Instructional materials
8 Technical equipment
9 Consulting fees
10 Instructor fees
11 Content acquisition
12 Travel
13 Per diem
Grand Total 12
• After establishing a comprehensive
training budget, we can monitor expenses
associated with training activities.
An Example
if you running training classes for 20
participants and only 5 people attended,
utilization is low and which indicates a
poor use of the funds. By monitoring
instructor costs, training material printing
and other expenses, you can spot trends
and implement actions to reduce
unnecessary spending. 13
Budget Training Programs
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Training Need Analysis & Draft
Training Calendar
• Send out circular to all the HOD’s for TNA of all
the employees and receive the TNAs on
professional and behavioral needs.
• Arrange the professional and behavioral training
modules in logical sequence.
• Prepare yearly training calendar.
• Draw out weekly & monthly training program
with names of the participants and targets.
• Finalize Training Topics(Inputs) in consultation
with respective HOD’s 15
Deliberations on Final Training
Calendar and Process
• Finalize the training calendar based on
inputs from HOD’s.
• Send out circular to all HOD’s for
nominations as per TNA.
• Send final training calendar to trainers.
• Inform all the nominated employees about
the training schedule.
• Prepare weekly training schedule for
training sessions. 16
Training Sessions, Test of
Knowledge Gained & Feedback on
Training Effectiveness
• Circulate weekly training program a week prior.
• Ensure training is conducted as per schedule.
• Ensure a test conducted at the beginning & end
of the session to assess understanding the
contents of session.
• Obtain feedback on the quality and other
suggestions about the participation and
involvement of each participant.
• Send test evaluation score sheets to the HOD’s
with learning index. 17
Training Impact Report and
Evaluation
• Send training Impact Formats to HOD’s.
• Receive Training Impact Reports.
• Draw out List of employees need refresher
training.
• Counsel employees slated for refresher
training.
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Training Design
• “A training design is a technique of
arranging the course content in a logical
manner, so as to enable the trainees to
learn maximum from the training course.”
Agenda:
Questions to consider while designing the
Training Module
NEEDS ASSESSMENT:
The Learners
• How can I as a
• How can trainer help
training meet them meet
their learning learning
needs? needs?
Designing a Training Module
• What kind of
• What learning training plan
outcomes will needs to be
meet the created?
learners’ needs?
Training Design
STEP 2
– For the Title, use font size 32/36 and you can use fonts like Mercedes
(Headings)/Bookman Old Style/Book Antiqua/Times New Roman.
– Make sure that the font you use is large, minimum 16, and in an easy-to-read font, such
as Calibri/Times New Roman, so that you can glance at it quickly and find it easy to
follow.
– “A picture is worth a 1000 words”. Use appropriate pictures which depict what you want
to say
Effective Tips
STEP 3
3. Keep it Simple:
• Remember to keep it in order, keep it simple and
easy to follow.
• Make sure you have practiced the presentation
several times (enough to become at ease with the
program), and you will be assured of an effective
training presentation.
Preparing a PowerPoint
Presentation
Introduction
• A Power Point is designed to help you achieve a
consistent look in your slide presentations.
• You want your audience to focus on the message and
not be distracted by poor and inconsistent design from
one slide to the next.
• You can achieve this consistency by using Templates, or
pre-designed slide presentations, that coordinate
background colors and designs, font styles and
placement, and other graphic design elements.
• Through a Power Point presentation, you as a trainer
have the power to control the subject and also ensure
that the audience sees what you want them to see and
agree with your perspectives and your points of view
ABOUT TEMPLATES
• A good common use for templates is putting a border with the company's
name and logo on every slide in the Master layout.
About Slide Master
• Every slide
presentation is
based on a slide
master of some
sort.
• The slide master
determines, for
example, which
font appears on
each slide and
how it is to be
formatted.
MODIFICATION OF SLIDE MASTER
To modify your Slide Master, follow these steps:
1. Choose View, Slide Master. PowerPoint displays the Slide Master layout and
editing screen
To get these
backgrounds you
need to right click
on a vacant area in
your slide and
click on format
background,
where you will
find various
background
effects
About Custom Animation
• Custom Animation helps you to project what you
want to project in a stylish manner.
• You can organize your statements in the order
you want them to arrive.
• You can emphasize on various words, pictures,
statements, etc.
EMPHASIS Grow/Shrink
About Custom Animation
To Add the above Effects, select the
Text/Picture & click on Add Effect at
the right.
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