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OUTLINE
I. Procurement Standards
II. Alternative Methods
1. Limited Source Bidding*
2. Direct Contracting
3. Repeat Order
4. Shopping
5. Negotiated Procurement
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OUTLINE
Negotiated Procurement:
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PROCUREMENT STANDARD
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PROCUREMENT STANDARD
EXCEPTION
Alternative methods shall be resorted only:
1. In highly exceptional case
2. To promote economy and efficiency
3. Justified by conditions specified in IRR
No government procurement shall be undertaken unless it is in
accordance with the approved APP of the PE.
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3. REPEAT ORDER
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3. REPEAT ORDER
APPLICABILITY:
Goods
CONDITIONS:
1. Same or lower unit prices than those in the original contract, provided
that such prices are still the most advantageous to the GOP after price
verification;
2. No splitting of contracts, requisitions and POs;
3. Availed of within 6 months from the contract effectivity date stated in
the NTP arising from the original contract, provided that there has been a
partial delivery, inspection and acceptance of the goods within the same
period;
4. Not to exceed 25% of the quantity of each item; and
5. Original contract awarded through competitive bidding
6. The goods under the original contract must be quantifiable, divisible and
consisting of at least four (4) units per item
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4. SHOPPING
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4. SHOPPING
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4. SHOPPING
The BAC shall send the RFQs to at least three (3) suppliers of known
qualifications, and at least three (3) price quotations must be obtained.
The deadline for submission may be extended thrice, if none or less than the
required number of quotations are received.
In case no supplier responded after the third extension, the BAC shall conduct a
mandatory review in accordance with Section IV(K) of Annex H.
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4. SHOPPING
The RFQ must indicate the specification, quantity, ABC, and other
terms and conditions of the item to be procured pursuant to
Section 3(a) of the Guidelines.
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4. SHOPPING
Section 52.2
However, office supplies shall not include services such as repair and
maintenance of equipment and furniture, as well as trucking, hauling,
janitorial, security, and related or analogous services.
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5.a NEGOTIATED PROCUREMENT -
SMALL VALUE PROCUREMENT
APPLICABILITY
All types of Procurement
CONDITIONS:
1. Procurement does NOT fall under Shopping under Sec. 52; and
2. Amount does not exceed the threshold
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5.a NEGOTIATED PROCUREMENT -
SMALL VALUE PROCUREMENT
The BAC shall prepare and send the RFQs/RFPs to at least three (3)
suppliers, contractors or consultants of known qualifications.
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5.a NEGOTIATED PROCUREMENT -
SMALL VALUE PROCUREMENT
THRESHOLD:
NGAs, GOCCs, GFIs, SUCs and Autonomous Regional Government– PhP500,000
PhP1,000,000
LGUs:
APPLICABILITY
All types of Procurement
CONDITIONS:
1. Failed competitive bidding or Limited Source Bidding for the
second time under Sec. 35; and
2. Mandatory review of the following:
Terms, conditions and specifications
ABC, which may be adjusted up to 20% of ABC for the last
failed bidding
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5.b NEGOTIATED PROCUREMENT -
TWO FAILED BIDDINGS
Even if only one (1) bidder should respond to such invitation or posting,
the BAC shall proceed with the negotiation subject to the prescribed rules.
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5.b NEGOTIATED PROCUREMENT -
TWO FAILED BIDDINGS
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5.b NEGOTIATED PROCUREMENT -
TWO FAILED BIDDINGS
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5.c NEGOTIATED PROCUREMENT -
EMERGENCY CASES
APPLICABILITY:
All types of Procurement
CONDITIONS:
In case of imminent danger to life or property during a state of
calamity;
When time is of the essence arising from natural or man-made
calamities; or
Other causes where immediate action is necessary
• To prevent damage to or loss of life or property
• To restore vital public services, infrastructure facilities and other
public utilities
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5.c NEGOTIATED PROCUREMENT -
EMERGENCY CASES
Consider Time Element. Pag lumipas na ang emergency ng pangangailangan
competitive bidding na ang mode of procurement .
When the ground is based on imminent danger to life during a state of calamity,
Dapat may declaration by a competent authority of a state of calamity pursuant
to existing laws, rules and regulations before any procurement activity may be
undertaken.
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5.g NEGOTIATED PROCUREMENT
SCIENTIFIC, SCHOLARLY OR ARTISTIC WORK,
EXCLUSIVE TECHNOLOGY AND MEDIA SERVICES
APPLICABILITY:
All types of Procurement involving:
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5.g NEGOTIATED PROCUREMENT
SCIENTIFIC, SCHOLARLY OR ARTISTIC WORK,
EXCLUSIVE TECHNOLOGY AND MEDIA SERVICES
APPLICABILITY:
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5.g NEGOTIATED PROCUREMENT
SCIENTIFIC, SCHOLARLY OR ARTISTIC WORK,
EXCLUSIVE TECHNOLOGY AND MEDIA SERVICES
CONDITIONS:
1. End-User shall conduct a market study and determine the
probable sources to justify the need to procure through this
negotiated modality.
2. The study should confirm that the supplier, contractor or
consultant could undertake the project at more advantageous
terms.
3. It must be conducted prior to the commencement of the
procurement process.
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DOCUMENTARY REQUIREMENTS
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DOCUMENTARY REQUIREMENTS
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DOCUMENTARY REQUIREMENTS
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PHILGEPS REGISTRATION
Continuation:
For Sec. 53.1 - Two Failed Biddings, the BAC shall require the
submission of a Certificate of PhilGEPS Registration in
accordance with Sec. 8.5.2 of the IRR of RA 9184
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PERFORMANCE and
WARRANTY SECURITIES
Alternative Method of Performance Warranty Security
Procurement Security
Emergency Cases (PS)
Procuring Entity may Procuring Entity may
require PS depending on require WS depending on
the nature of the the nature of the
procurement project. procurement project.
However, for In no case shall WS be
Infrastructure Projects, required in the procurement
PS is required. of Consulting Services.
Take-over of Contracts
Adjacent/Contiguous For Infrastructure Projects,
WS is required.
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PERFORMANCE and
WARRANTY SECURITIES
Alternative Method of Performance Warranty Security
Procurement Security
Small Value Procurement (PS)
Procuring Entity may Procuring Entity may
require PS depending on require WS depending on
the nature of the the nature of the
procurement project. procurement project.
However, for In no case shall WS be
Infrastructure Projects, required in the procurement
PS is required. of Consulting Services.
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OTHER TERMS AND CONDITIONS
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