BUSINESS LETTER

 A business letter is a type of letter that requires professionality and

specificity rather than being something creative and informal. The
business world communicates in a manner that is more formal and
accurate so the business letter you produce should reflect this ideology.
Do not confuse with what is a formal letter as the two names, business
letter and formal letter, are sometimes used interchangeably.

1.LETTER OF REQUEST
2.APPLICATION LETTER
3.CURRICULUM VITAE
Learn the format for a business letter.

1.Place your name, title, and address on the

top left of the paper.

2.Place the date below this.

3.Put the person's name, title, and address

below this.

4.Address the person appropriately.

5.Start with "Dear Mr." or "Dear Mrs."

6.Have 1-inch margins around the paper and

use single spacing. Don't indent, just use a
double space in between paragraphs.

7.Use an easy-to-read font such as Times New

Roman or Arial, in 12-point font.

8.End with "Sincerely," then leave 4 lines so

you can manually sign your name.
 A. LETTER OF REQUEST
 Letter of request is a letter in which one person asks another person or group of
people to grant a specific demand or respond to an inquiry or appeal. Request
letters should be brief, polite and to the point.
1.Identify the proper person for the request.

 If you are writing to ask a favor of a company, then you might

need to call the company secretary to identify the appropriate
person.
 Get this person’s full name, address, phone number and title.
You might need to write a different request letter to ask
someone who you should write to.
2.Leave enough time for the request.

 If your request is time-sensitive, be sure to give the recipient a enough

advance notice to process it.
3.Use a proper greeting.

 The recipient of the letter should be greeted and addressed

properly."Dear" is the accepted opening for this style of letter.

 Openings like "Hi" or "Hello" are inappropriate and unprofessional for a

business letter.

 Use Mr., Mrs., and Ms. as appropriate.

4.Introduce yourself.

 Your introduction can only be a one sentence or two.

 First, it's polite. Remember, whoever you're writing to probably doesn't have to
grant your request, so good manners will show that you've put thought and
effort into contacting him or her.

 Second, identifying yourself will help the recipient understand who you are and
better process your request.
5.State the favor you're asking.

 After introducing yourself, start a second paragraph. Politely, but

clearly, state the favor you need.

 Don't: demand help with "I need your help" or "I heard you could do
this for me"
Do: request help with "Would it be possible..." or "I would be grateful
if you would..."
6.Keep it simple.

 Don't go crazy with detail. You should be able to make your

request in a few sentences. What's most important is that
what you need is clearly stated.

 Don't: include unnecessary flattery or apology.

Do: cover all necessary info, such as the time frame.
7.Tell your recipient why the favor is important.

 provide specific info such as a deadline or a concrete incentive.

8.Offer to provide assistance to the recipient.

 Always demonstrate your willingness to work with the recipient.

A simple statement like "Please let me know if you need any
more information" can show the recipient that you're willing to
work together and be as much help as you can be.

 acknowledge "I understand if you're not able to do this."

9.Close the letter politely.

 When you've stated your request and provided all the necessary
information the recipient may need, then close on a polite note. Thank
the recipient for considering your request, and say that you look
forward to hearing back. Then end with a proper salutation like
"Sincerely."
10.Proofread your letter before sending it.

 Never send a letter without proofreading, especially a formal business letter.

Any spelling or grammar errors will make your letter look unprofessional, and
could decrease your chances of having your request granted.[

 Read your letter at least two more times before sending.

 B.What is Application Letter?

 Letter of application, also known as a cover letter, is a document sent

with your resume to provide additional information about your skills
and experience.

 The letter of application is intended to provide detailed information on

why are you are a qualified candidate for the job you are applying for.
1.Start your letter by adding your contact information at the top.

 Before you begin your letter, make sure that you have the proper letterhead.
Make sure your document is aligned to the left.
 Include the current date, then separated by a space, add your contact
information:
Name
Address
Phone number
Email address
Personal website (if you have one)
LinkedIn profile
2.Include the company’s information.

 After you include your information, you need to include the name of the employer
to whom you are applying for the job, his title, name of company and address.

 write a specific letter or application to this company, and have done your
research on the hiring manager for the position.

 If all else fails and you have no name, it’s ok to address your cover letter to the
hiring manager of the department. Example: “[Department] Hiring Manager”.
3.Address your letter to the person whom you are writing. To begin
your letter, you want to be formal and start with a proper address.

Don’t address it to “To Whomsoever it May Concern”, as this is informal,

generic, and gives the impression that you haven’t researched the
company.

Once again, if you don’t have the hiring manager’s name, a simple “Dear
[Department] Hiring Manager” will do.
4.Write an engaging first paragraph.

 Open with a strong, declarative statement that informs your reader that you are excited to
be applying for [the position] at [company].

 Be short and specific with what attracted you to the job. What is it about the company that
you like? Give an example, and don’t be afraid to be a little conversational depending on
how casual the company is.

 Show the manager that you are not only familiar with the company’s work, but that you
are a good fit by writing in a similar tone to the company.

 If it’s a more formal company like a big marketing firm or financial institution, you might
want to be more authoritative, but always be polite.
5.State where you found the position to which you are applying.

 Before applying, do some research and see if you know anyone at the
company. It’s always better to have an in and reference, and don’t be afraid to

 name drop if you have the employee’s permission.

 If you don’t have a contact at the company, still be sure to include where you
found the application, such as via a job site, the company’s site, in a
newspaper, etc.
6.Explain why hiring you will benefit the employer.

You don’t want to tell them why getting hired will benefit you.

For example, if you see that the position needs someone who can lead a team and handle
multiple projects at once, look at your accomplishments to see if you have any experience
that solves that need.

If you've led team members before, briefly speak to how your leadership skills increased
productivity across multiple projects.
Anytime that you can provide stats and numbers, do so. When describing why hiring you
will benefit the employer, try to use stats like an increase in revenue or a cut down on
costs under your leadership.
7.Briefly summarize your strengths, qualifications, and
experience.

 In your second paragraph, you want to mirror the job qualifications to

two or three of your abilities and experiences that show why you’re
perfect for the role.

 Refer to your CV or resume, and your skills section from your outline
for more explanations of your qualifications and skills.

 Include the most relevant aspects of your career. While more recent
accomplishments are a good place to start,
9.Paint a picture of yourself that’s not on your resume.

 A hiring manager can read your CV or resume and see what you
have done in your previous jobs. You want to show the hiring
manager who the person behind the accomplishments is.

 In one or two sentences, express how the company has impacted

you personally.

 keep it short. But by showing the human side of yourself with a

story, you show that you’re more than just facts on a piece of
paper.
10.Invite the hiring manager to contact you.

 Inform your reader that you would love the opportunity to speak
further about the position and provide your contact info again.

 You can conclude your letter by thanking the hiring manager and
ending with a statement..

 Show some confidence by telling him that you look forward to

speaking further.
11.Sign off.

Signing off can seem like an afterthought.

Use Yours sincerely or 'faithfully'
12.Write your name underneath.

 After you sign off, write your full name on the last line, and consider
including a signature.

 If you have set up a signature on your word processor, you can

insert it under your name.

 Alternatively, you can print out your letter and sign your name by
hand if you wish. Although with this method, you will have to scan
your letter back into your computer.

 A signature is not always required.

What Is a Curriculum Vitae?

 Like a resume, a curriculum vitae (CV) provides a summary of one’s experience

and skills. Typically, CVs are longer than resumes – at least two or three pages.

 CVs include information on one’s academic background, including teaching

experience, degrees, research, awards, publications, presentations, and other
achievements.

 CVs are thus much longer than resumes, and include more information,
particularly related to academic background.

When to Use a CVs?

 CVs are used almost exclusively in countries outside of the United States. In
Europe, the Middle East, Africa, or Asia, employers may expect to receive a
curriculum vitae.
 What to Include in Your Curriculum Vitae?

 Like a resume, your curriculum vitae should include your name, contact
information, education, skills and experience.

 In addition to the basics, a CVs includes research and teaching experience,

publications, grants and fellowships, professional associations and licenses,
awards and other information relevant to the position you are applying for.

HOW TO WRITE A CURRICULUM VITAE?

1.create the format for your CV.
. Are you going to break each section up with a line? Are you going to put each section in
its own box? Are you going to list all of your information?
2.List your name, address, telephone number, and
email at the top of the page.
 It is important to make your name a size larger than the
rest of the text.
 Standard format would be to have your name in the
center of the page.
 Your home address should be listed in a block format on
the left side of the paper.
 Put your telephone number and email below your home
address.
 If you have another address (such as your address
while you are at school) list this address on the right
hand side of the paper.
3.Write a personal profile.
 This is where you sell your skills, experiences, and
personal qualities. It should be original and well-written.
 Use positive words such as “adaptable”, “confident”, and
“determine

4.Create a section for your education and

qualifications.
 This section can be at the beginning of your CV or you
can choose to list it after other sections.
 List your education in reverse chronological order.
 Begin with university if you attended or are attending it
and work your way backwards.
 List the name of your university, the dates you went
there, your major and minor, and your grade point
average or A levels.
5.Create a section for your work experience.
 This is the list all of your relevant work experience.
 List the name of the company, the location of the company, the years you worked
there, and what you did.
 Start with your most recent job and work backwards. If you have a long list of work
experience, only put the experiences relevant to the job you are applying for.

6.Create a section for your skills and achievements.

 This section is where you list the things you accomplished
at your previous jobs, and the skills you have developed
through your experiences.
 This is also the section where you list any of your
published work, lectures you've given, classes you've
taught, etc.
7.Create a section for your interests.
 You should list any relevant interests that paint you in
the most positive light

8.Create a section for other information.

 If there is a noticeable gap in your CV or there is some
other information you would like to share, put it in this
section.
 This sort of information can include leaving work to take
care of children, join the Peace Corps, etc

9.Create a section for references.

 These are people you have worked with in the past such
as professors, previous employers, etc. that have seen
your work and can credibly support praises that they
give you.
Check your spelling and grammar. Poor spelling is the
quickest way to get rejected. Double (and triple) check that
you have spelled the name of the company correctly,.

Proofread for any sentences that could be written

more concisely.
Make sure you don’t repeat yourself--it’s better to list
many of your traits than the same few traits over and
over again.