Prepared by: Ms. Trishtan Alexine T.

Lanaria
 
At the end of the two- hour period, I will be able to:

 identify the parts and the formats of a business letter

 Identify the parts of a Résumé
 compose my own business letters; resume and
application letter
 appreciate the importance of business letters; resume
and application letter
 What is a Business Letter?

 A business letter is usually a letter from one company to
another, or between such organizations and their customers,
clients and other external parties. The overall style of letter
depends on the relationship between the parties concerned.

 Business letters can have many types of contents, for example

to request direct information or action from another party, to
order supplies from a supplier, to point out a mistake by the
letter's recipient, to reply directly to a request, to apologize for
a wrong, or to convey goodwill.
 Formats

 Block Style / Full Block Style
- In a block-format letter, all text is left aligned and paragraphs are
not indented. This is the most common of all the styles.

 Modified Block
- In a modified-block format letter, all text is left aligned (except the
author's address, date, and closing), paragraphs are not indented, and the
author's address, date, and closing begin at the center point.

 Semi- Block
- This is similar to the Modified block format, except that the first
line of each paragraph is indented.
 [SENDER'S ADDRESS (optional if placed at bottom)]
 [SENDER'S PHONE #]
 [SENDER'S E-MAIL (optional)]

 [DATE]

 [RECIPIENT]
 [RECIPIENT’S POSITION]
 [RECIPIENT'S COMPANY]
 [RECIPIENT'S ADDRESS]

 Dear [RECIPIENT]:

 [CONTENT/ BODY]

 [CONTENT/ BODY]

 [COMPLIMENTARY CLOSING (Sincerely, Respectfully, Regards, etc.)]

 [SENDER]
 [SENDER'S TITLE](Optional)
 [SENDER'S ADDRESS (optional if placed at top)]

 Enclosures ([NUMBER OF ENCLOSURES])

 Parts of a Letter

 Heading
 Date line
 Recipient’s address
 Salutation
 Body
 Complimentary Close
 Signature Line
 Enclosures
Heading
- It contains the return address, usually written two or three
lines, followed with the date on the last line.
- Avoid writing any abbreviation. Spell out the words like
street, avenue or boulevard.
- After the return address, there should be a line for the phone
number and email address.
- A space is required before the date line.

Recipient’s Address
- This is where you want to send your letter to
- This includes the name of the recipient and position.
- Leave enough space for the recipient’s address before the
salutation.
Salutation
- This is a greeting that usually begins with the word Dear,
followed by the name and the title of the addressee.
- Use the last name of the person after the word Dear such as
in Dear Ms. Lanaria.
- If the gender of the person is unknown or unclear to you, you
may address him by his title or position in the company, such
as in Dear Hiring Manager or Dear Sir/ Madam,
- Leave space before the body of the letter.
Body
- This contains the main text or message written.
- You may begin your letter with a short introduction, then
you may follow it up with the full message.
- After this, you may provide other details in your letter.
- Finally, thank the recipient and ask for some kind of action to
be taken.
- Leave a space before the closing line.
Complimentary Close
- Leave a space before writing the words Sincerely, Regards,
Yours, then end it with a comma.
Signature Line
- Skip two to four spaces before writing in your full name,
including your middle initial, and follow it with a title
(optional).
- Affix your signature in blue or black ink directly above the
signature line.
- This line is always aligned with the heading.
Enclosures
- This contains the documents enclosed in the same envelope
or package as the letter.
- These are the attachments of the letters.
- Should there be more than one of it, indicate the name of
each document to be included.
 
 There are many ways to close or end a business letter
depending on how formal you wish to be. Three
popular complimentary closings are Sincerely,
Respectfully, and Best regards.

Please note that only the first word is capitalized and

all end with commas.
Common Complimentary Closes for Business Letters


1. Sincerely, 6. Yours truly,

2. Respectfully, 7. Warm regards,

3. Best regards, 8. Sincerely yours,

4. Best wishes, 9. With many thanks,

5. Kind regards, 10. Respectfully yours,

 
Two types of Application letter:

Solicited letters
- advertised
Unsolicited letters
– unadvertised/ own interest
 Blind Advertisment
 WritingActivity

You are applying a certain position/ job in a company. You
are to create your own Application Letter following the full
block format for this is one of the requirements in applying a
job.

Note: This is in preparation for the mock job interview on March 10,
2018.
 Résumé

 The word résumé is a French origin “summary”.
 It is a brief summary of your skills, and your
academic and work background.
 This is a tool that employers require to help them
choose who they should hire for a vacancy in their
company.
 Parts of a Résumé

 Heading
 Objective
 Work history
 Educational Background
 Achievements; Special Award; Leadership Award
 Skills, talents, and abilities
 Activities and Interests
 Volunteer Experiences
 Character References
Headings. This includes the name, address, zip code contact number,
email address.

Objective. This is where you will mention what you are trying to
accomplish in your career life.

Work history. This section include your work experiences for which you
were paid.

Educational background. This tells an employer if you meet the

educational requirements for a certain position. Include here you school or
university name, location, and school year.

Skills, talents, and abilities. This part shows one’s abilities or special
knowledge about something that would be essential for the job he is
applying for. Skills should be written in a parallel structure.

Character References. This is also known as personal reference, is a

recommendation provided by someone who knows you outside of work.
This part attest your character and abilities.
 Do’s and Don’ts in Résumé Writing

Here are tips in preparing an organized résumé:
 Do use a sensible email like your jdlacruz@yahoo.com
instead of cutie@yahoo.com
 Do highlight your strengths to promote yourself.
 Do update your résumé regularly.
 Do not put I’s in your résumé.
 Do not abbreviate.
 Do not include personal information unless specified
by the prospective employer.
 WritingActivity

You are to create a Résumé to complete your requirements for
applying a certain job.

Note: This is in preparation for the mock job interview on March 10,
2018.