Report Writing

• Defined as a communication in which the

writer provides information to some individuals /
organization because it is his responsibility to do
so
Objectives of a report
•To give information about a company’s
activities and plans
•To record event for future references
•To recommend a specific action
 Elements of Report
• Title Page
• Acknowledgements
• Table of contents
• Executive summary
• Introduction
• Literature Review
• Discussions & findings(Data Analysis)
• Conclusions
• Recommendations
• Appendix
• List of references
• Bibliography
Title Page
Includes the following:
1) The heading
2) The name and affiliation of the authors
3) The Department and date of issue

Acknowledgements
The writer of the report should thank everyone
associated with the assignment and
preparation of the report
Express gratitude
Table of contents
Page nos. in the report
Hierarchy of topics and their sequence

Abstract and Executive Summary

Comes immediately after the list of tables
It should give:-
• The context of report
• Provide the most important findings, conclusions,
and recommendations
• Should act as a time saver for busy management
exec
Discussion and Analysis of findings
Discussing each event step by step, the
cumulative effect of a variable can be seen

Appendix
Used to give a variety of information separately

Bibliography and References

 Research process and research report
Research process

Hypothesis Design Experiment Testing Reporting

Problem Approach to Field Data Report

definition problem work preparation preparation &
Research & Analysis Presentation
design
Research report

Title Abstract

Introduction Methods Results Conclusion

References Appendix
• The first four elements (title page,
acknowledgement, table of contents and
executive summary) constitute the front
matter
• The next four elements ( introduction,
discussion, conclusion and recommendations)
form the main body
• The last four elements(appendix, list of
references, Bibliography ) constitute the back
matter.
 APA-formatted references
Journal articles
Roy, A. (1982). Suicide in chronic
schizophrenia. British Journal of Child
and Family Studies, 141, 171-177.
Book
Struck, W., Jr., & White, E. B. (1979).
The elements of style (3rd ed.). New
York: Macmillan.